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Regular City Council Meeting Monday, October 15, 2012 Page 8 projects needed further refinement) based on the expertise of the consultant; and was separated intentionally from the base contract itself as noted in the RCA. Discussion ensued regarding flexibility of the meeting times/days at the discre- tion of City staff and the community groups; not-to-exceed amount of hours de- pending on the length of time needed for the design work and program plan to be fully developed and refined; and significant interest of Roseville citizens in participating in the planning process itself. Councilmember McGehee suggested adding a full-time staff person in-house for the four (4) year duration of this project; questioning if this would provide any cost savings with Mr. Evenson overseeing the finer details of the design stand- ards. Mr. Brokke advised that he and City Manager Malinen had discussed this at a staff level; however, it was their intent given current workloads and potential fu- ture employee needs for maintenance and other deliverables, it had been the consensus that it would be more cost-effective to use Mr. Evenson's landscape design expertise to oversee the projects and forego a construction manager, since allocating his time upfront appeared to be more beneficial. Mr. Brokke noted that this would allow for use of the consultant's expertise upfront and then allow staff to manage the project through to the end for those construction pro- jects; and through thinking the process through in the beginning would provide for less monitoring time needed by staff and allow the contractors to think through the projects more efficiently. Further discussion included the four (4) year process and shifting projects into alternate years due to the later than anticipated start time; recognizing the exper- tise and level of in-house expertise; reliance on Arizona State for the Best Value Procurement Method once designs and plans/specifications had been completed; clarification that this consultant was not intended for the construction process it- self City hiring of contractors for specific projects with staff oversight versus a construction manager/consultant; and clarification that bond funds could not be used for staffing. Mayor Roe noted the need to rely on input from City management staff for fu- ture, long-term staffing as projects develop may be more prudent than attempt- ing a more specific, short-term hire at this time. Mr. Brokke expressed appreciation that Mayor Roe recognized that future need, noting that he and City Manager Malinen continued with ongoing discussions on that potential need; and suggested that if any savings were realized from the 2012 budget, that savings was intended to be allotted for hiring part-time staff to take on some of the responsibilities currently being undertaken by more senior staff, and provide more flexibility as needs developed.