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OWNERSHIP OF PROPOSAL <br />• All materials submitted in response to this request become the property of the City and <br />may become a part of any resulting contract. Award or rejection of a proposal does not <br />affect this right. <br />RELEASE OF CLAIMS, LIABILITY, AND PREPARATION EXPENSES <br />Under no circumstances shall the City be responsible for any proposal preparation <br />expenses, submission costs, or any other expenses, costs, or damages of whatever nature <br />incurred as the result of a Respondent's participation in this RFP process. The <br />Respondent understands and agrees that it submits its proposal at its own risk and <br />expense, and releases the City from any claim or damages or other liability arising out of <br />the RFP and award process. <br />DURATION OF RESPONDENT'S OFFER <br />• The proposal constitutes an offer by the Respondent that shall remain open and <br />irrevocable for the period specified on the Proposal (Attachment A) and Respondent's <br />Offer — Signature and Certification Form (Attachment B). <br />ERRORS IN PROPOSALS <br />The City shall not be liable for any errors in the Respondent's proposal. No <br />modifications to the proposal shall be accepted from the Respondent after the Submittal <br />Date and Time. The Respondent is responsible for careful review of its entire proposal to <br />ensure that all information is correct and complete. Respondents are responsible for all <br />errors or omissions contained in their proposals. <br />WITHDRAWING PROPOSALS <br />Respondents may withdraw their proposal at any time prior to the Submittal Date and <br />Time by submitting a written request to the Contact for RFP Inquiries indicated on the <br />Submittal Guidelines Page (Page 2). The written request must be signed by an <br />authorized representative of the Respondent. The respondent may submit another <br />proposal at any time prior to the Submittal Date and Time. No proposal may be <br />withdrawn after the Submittal Date and Time without approval by the City. Such <br />approval shall be based on the Respondent's submittal, in writing, of a reason acceptable <br />to the City in its sole discretion. <br />ADDENDUMS <br />The City reserves the right to issue an addendum to the RFP at any time for any reason. <br />If any addenda are issued such addenda shall be issued by the City prior to the time that <br />proposals are received and shall be considered part of the RFP. <br />INTERVIEW <br />• Finalists will be required to participate in an interview on the date specified in �he <br />Tentative Schedule of Events. Each Respondent should be prepared to discuss and <br />substantiate any area of its proposal, its own proposals for the services required, and any <br />other area of interest relevant to its proposal. <br />Page 6 <br />