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Department Approval � ��-. Item Description: BACKGROUND �� „�,, 1 � � � REQUEST FOR COUNCIL ACTION Date: O1/28/2013 Item No.: 7.h City Manager Approval Approval of annual contract renewals between the Roseville HRA (RHRA) with the City of Roseville for fiscal support, support staff, and Executive Director services for 2013 Annually, the City and HRA enter into contracts for the use of City employees for financial and administrative support staf£ As the City Council is aware, the 2013 HRA budget has provided funds to expand the hours for administrative staff support and for the Housing Program Manager. These additional costs are reflected in the 2013 contracts. The cost for the HRA staff services are provided from the Roseville HRA budget. Information about the contracts is detailed below. City Fiscal and Staff Services Contract: The contract for the use of Roseville's Finance Department to act as the HRA Fiscal Agent is 5% of the total HRA administrative budget. For 2013, the HRA administrative budget is $174,538.00 which includes the staff costs, fees, memberships and subscriptions and training. The iiscal fee based upon the contract would be $8,727.00 for 2013, which will be a prorated quarterly transfer from the HRA Fund to the City's General Fund. The contract dates and amounts have been revised; however, all other items remain the same as 2012. The costs for administrative support services by the Community Development Department Assistant include charges related to assistance with the planning and operation of the Living Smarter Home and Garden Fair. HRA Administrative support by the Department Assistant will be increased this year to 20 hours weekly (previously it was 8.5 hours a week) or 1,040 hours annually due to the expanded workload planned to be undertaken by the HRA. This action will now make the Department Assistant full time from 29 hours per week to 40 hours weekly. The funding for the other half of this position continues to be funded through the Community Development Fund. The annual contract amount for HRA services are estimated to be a maximum of $30,345 (salary and benefits) and will be a prorated quarterly transfer from the HRA Fund to the City Community Development Fund. In addition to normal administrative services, the RHRA also utilizes a Housing Program Manager. This position will be made full-time from a part-time (29 hours per week) in 2013 due to the expanded workload of the HRA. The costs for the Housing Program Manager services are estimated to not Page 1 of 2