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February 20, 2013 Item 7 Strategic Plan with the full HRC referring other matters to committees for advice and review, and serving as an executive committee, as a standing or operations committee. Vice Chair Singleton advised that a final draft of the revised by-laws would be ready for review by the full HRC at their September monthly meeting, and then forwarded to the City Council for their consideration. Chair Grefenberg advised that, once the HRC reviews this draft of the by-laws they would want to meet with City staff and receive input from the City Council, since they didn't want to do a lot of additional work if the City Council would radically revise them; and opined that through working with the City Manager, the HRC should get a better sense of where they were in agreement, and further fine-tuning was needed or revisions to the City Ordinance, originally written in 1968 and last revised in 1975; and needing to address the duties of the Civic Engagement Task Force. Chair Grefenberg advised that the HRC had been approached by outside groups suggesting that the City was not responsive enough, specifically a recent incident with the City's Police Department and its SWAT Team. Chair Grefenberg opined that it would be helpful to the HRC to get guidance from the City Council on its role and to get some sense on specific issues. In the Police Department issue, Chair Grefenberg advised that the HRC waited until the regular processes had been followed; however, he was aware that there were some lingering concerns in the community that should be addressed without the HRC becoming an overseer of the Police Department. Chair Grefenberg opined that this had been a problem in the past, and questioned the preference of the City Council in whether the HRC should provide a forum for citizens of if they should go through the City Council process. Member Thao noted that, from her understanding, the SWAT Team issue involved someone with special needs, not just the police process itself; and suggested a need to address how to handle mental health issues in those circumstances. Councilmember Pust concurred that this was exactly the issue. Councilmember Pust expressed her appreciation for the work the HRC had done to-date; and expressed her advocacy to think about diversity broadly, including abilities and disabilities across the entire age demographic. Councilmember Pust clarified that this was in no way a reflection on the Police Department doing things differently; however, she noted that they admitted and were pursuing more training in similar situations. Councilmember Pust opined that it would be an appropriate role for the HRC to be involved in such a process if they were aware of resources; and offered her personal partnership to the HRC in such future endeavors. Mayor Roe opined that it made sense to partner with any and all City departments where they could make connections; noting that the City's Fire and Police Departments are already doing a lot of outreach that may be available for the HRC to tie into. Mayor Roe noted that HRC facilitating relationship-building among various interest groups was a great idea; and if adding cultural events and activities to the annual Rosefest festivities was possible, the more connections the better for everyone. HRC Current Status Review of 2012 Strategic Plan and 2013 Revisions & Initiatives 1 1