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February 20, 2013 Item 7 Strategic Plan In noting different abilities, Councilmember McGehee opined that all are not noticeable. Councilmember Johnson opined that the parameters and responsibilities alluded to by Councilmember Pust were good. Councilmember Johnson noted that the Police Department had already made adjustments on how to handle similar situations in the future; and only if the HRC observed that those adjustments were not happening would it be their role to step in. Vice Chair Singleton noted that issues with the Police Department and the HRC had occurred several years ago, and opined that the HRC currently had a good rapport with all City departments and staff. Councilmember Johnson concurred, noting that different leadership styles were currently in place. In addressing Chair Grefenberg's concerns with the lack of staff support available, Councilmember Willmus questioned the number of subgroups currently operating under the HRC umbrella. Chair Grefenberg advised that there were currently four (4) standing committees of three (3) or fewer members (plus staff) of the HRC to avoid conflicts with the Open Meeting Law; and if additional members were involved, the HRC posted the meeting. Standing committees included: Program Planning Committee; Advisory Committee with students and others interested in minority issues; Outreach Committee with other communities; and the Civic Engagement Task Force. Chair Grefenberg noted that, the current meeting schedule of the Civic Engagement Task Force in the evening, even though staff support was not available, had allowed younger families to participate in that process. Councilmember Willmus questioned if those individual subcommittees needed to remain focused on one area, or if their functions could merge in the future. Councilmember Willmus further questioned if Chair Grefenberg saw the Civic Engagement Task force sun-setting as most task forces did, or if he was it as an ongoing Advisory Commission moving forward. With regard to the task force, Chair Grefenberg noted that the HRC had outlined some issues needing more attention moving forward, especially in the marginalized and minority communities; and advised that the draft report coming forward in the near future recommended an ongoing role for those Civic Engagement efforts, while not addressing what form it may take, whether a separate Commission or a subcommittee of the HRC. Chair Grefenberg noted that the Task force had consumed a fair amount of time, but expressed his appreciation of the creative contributions and civic activists already in place, as well as involvement of new people throughout the community in this dynamic group. Chair Grefenberg noted that there was significant interest from those citizens in continuing to play a role; however, without more staff support he wasn't sure that was possible. HRC Current Status Review of 2012 Strategic Plan and 2013 Revisions & Initiatives I Z