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February 20, 2013 Item 7 Strategic Plan Councilmember Willmus suggested that a potential benefit of streamlining subcommittees would be the availability of more staff support. Member poneen opined that once the by-laws were completed, there would be more time to focus on the role of the Civic Engagement Task Force and how it could be structured. However, Member poneen opined that the other three (3) subcommittees were really separate functions and she didn't seem them being successful if inerged. At the request of Councilmember Willmus and whether some of those items could be handled by the full HRC, Chair Grefenberg opined that they could be. Chair Grefenberg opined that there was considerable autonomy in the past with various groups, but now things were being funneled back for group decisions rather than advocating for one special issue; with staff having made it very clear that all major decisions were made by the full HRC, with logistical details done at the subcommittee level and those recommendations brought to the full HRC for decision-making. Regarding completion of the final Civic Engagement Task Force report, Councilmember Johnson - noting his short tenure remaining on the City Council - asked that the report be provided with sufficient time for the sitting City Council to digest it and allow another meeting with the Task Force before year-end in order to provide guidance and spur on a great conversation. Councilmember Johnson expressed his interest in seeing this endeavor through, while on a realistic timeframe. Chair Grefenberg distributed a bench handout, providing a draft of the Civic Engagement Task Force's final recommendations, approved by the HRC at their meeting last week; and anticipating submission of the formal document to the City Council by September 1, 2012, if not before. Mayor Roe reviewed a reasonable time-frame for presentation to the City Council by mid-September, allowing for City Council review and input. Councilmember Johnson noted that the City Council would need to address any budgetary issues with the 2013 budget now in process as well. Chair Grefenberg, with respect to budgetary needs, opined that having someone available to take meeting minutes again would be of great benefit to the HRC, whether at their meetings or for any public hearings they may hold to provide an accurate record. Various options were discussed for meeting minutes, staff liaison availability, administrative functions for room reservations and other functions currently being addressed by the HRC Chair. Mayor Roe noted the need for the HRC to make the City Council aware of their needs in order for them to take those needs into consideration with staffing and budgeting decisions currently in process. HRC Current Status Review of 2012 Strategic Plan and 2013 Revisions & Initiatives 13