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1.06 The Communications Specialist will provide the Vendor with copies of the Roseville City News and other relevant documents as needed. PDF versions of the newsletter and forms are attached to this RFP . 1.07 The Vendor will notify the Communications Specialist of any deficiencies, omissions, inaccuracies, errors, or contradictions in the plans or specifications that will affect or alter completion of publication prior to submission of a proposal. 1.08 The Vendor will report to the Communications Specialist throughout this project and develop a working relationship that will include offering suggestions of improvements of the content and design. 1.09 The City of Roseville is committed to lessening the environmental impact of its services. As such, p reference for this contract will be given to printers that qualify for the Printing Industry of Minnesota, Inc.’s Great Printer Environmental Initiative. More information on the Great Printer Environmental Initiative can be found at http://www.pimn.org/environment/greatprinter.htm The City of Rosevill e will also consider similar third -party environmental certifications. 1.10 Vendors must give notice of intent to propose. Notice should be emailed to Communications Specialist Tim Pratt tim.pratt@ci.rosevill e.mn.us no later than 4:00 p.m. CDT Wednesday, March 13, 2013. 1.11 Questions regarding this RFP shall be submitted in writing (preferably by email) to Communications Specialist Tim Pratt. All questions must be received by March 13, 2013. Emailed responses will be sent to all potential bidders by March 15, 2013. 1.12 Vendors are encouraged to submit proposals for some or all of Roseville’s printing needs. Roseville reserves the right to select separate vendors for these three categories: Newsletter printing and mailing, Envelope printing, Form printing. 1.13 The Vendor will be available to begin work as of May 1, 20 13 pending contract approval by the City Council. SELECTION PROCESS a) Four (4) copies of the written proposal and an electronic version (email, CD or similar electronic submittal) are due back by 4:00 p.m. CDT, March 22, 2013. Proposal shall include information about your company including: • Name, address, phone number and website of company • Name, phone number and email address of designated contact person • A brief history of your company • A statement detailing the services your company provides , any services that will be outsourced such as mailing preparation (and name, address, contact person, phone number and email for that service provider) and your ability to meet the City’s needs specified in this RFP. • A list of references including contact names, phone numbers and email addresses