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Regular City Council Meeting Monday,February 11, 2013 Page 10 specific projects for each neighborhood, with neighborhood engagement sought throughout the implementation process. Implementation Schedule Mr. Brokke reviewed the process, with initial meetings followed by findings from those meetings, and then development of plans and specifications as applicable. Mr. Brokke noted that the Parks and Recreation Commission would also be re- viewing all projects over the next several months, and this would provide another opportunity for the public to attend those meetings. Park Improvement Meeting Schedule Mr. Brokke noted that the Best Value Procurement process was being used, and continued to work well for future requests for proposals (RFP's). Mr. Brokke re- viewed the RFP process in seeking proposals for playground vendors, as an ex- ample, as well as a Natural Resource Lead Consultant, and coordination with the City Attorney and Arizona State University to develop those RFP's. Mr. Brokke noted that regular updates to the City Council were planned to seek input and ap- provals as appropriate. At the request of Councilmember McGehee, Mr. Brokke clarified that the receipt of only two responses to the Natural Resources Consultant RFP was due to it be- ing a relatively small contract compared to some; but noted the other ways that natural resources people would be involved along the way. Mr. Brokke advised that the proposals were still in process and being sorted, and he had not seen ei- ther yet, so he was unable to comment further; and would not know if either or both were acceptable. At the request of Councilmember Willmus, Mr. Brokke provided the various ways outreach was being done through list serves to neighborhoods, and other strategies as outlined to alert neighborhoods to the process. At the request of Councilmember Laliberte, Mr. Brokke reviewed the general 500 foot minimum notice area for neighborhoods, with some flexibility based on spe- cific surrounding areas; with the intent to attract and involve as many park users as possible. At the request of Councilmember Laliberte, Mr. Brokke reviewed approvals by the City Council for any expenditures over$5,000.00; in addition to other projects where City Council input was appropriate (e.g. buildings, shelters), including the ongoing updates planned. Mr. Brokke noted that the typical process would in- volve the neighborhoods, then the Parks and Recreation Commission, and then the City Council for final approval. Mr. Brokke noted that the Best Value Pro- curement process was new to all; and used the playground vendor RFP process as an example of how the neighborhood, system, constellation, and sector infor- mation as all provided to vendors beforehand.