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March 20, 2013 Item 7. a Evaluation of 2012 Achievements Councilmember Johnson concurred, noting that different leadership styles were currently in place. In addressing Chair Grefenberg's concerns with the lack of staff support available, Councilmember Willmus questioned the number of subgroups currently operating under the HRC umbrella. Chair Grefenberg advised that there were currently four (4) standing committees of three (3) or fewer members (plus staff) of the HRC to avoid conflicts with the Open Meeting Law; and if additional members were involved, the HRC posted the meeting. Standing committees included: Program Planning Committee; Advisory Committee with students and others interested in minority issues; Outreach Committee with other communities; and the Civic Engagement Task Force. Chair Grefenberg noted that, the current meeting schedule of the Civic Engagement Task Force in the evening, even though staff support was not available, had allowed younger families to participate in that process. Councilmember Willmus questioned if those individual subcommittees needed to remain focused on one area, or if their functions could merge in the future. Councilmember Willmus further questioned if Chair Grefenberg saw the Civic Engagement Task force sun-setting as most task forces did, or if he was it as an ongoing Advisory Commission moving forward. With regard to the task force, Chair Grefenberg noted that the HRC had outlined some issues needing more attention moving forward, especially in the marginalized and minority communities; and advised that the draft report coming forward in the near future recommended an ongoing role for those Civic Engagement efforts, while not addressing what form it may take, whether a separate Commission or a subcommittee of the HRC. Chair Grefenberg noted that the Task force had consumed a fair amount of time, but expressed his appreciation of the creative contributions and civic activists already in place, as well as involvement of new people throughout the community in this dynamic group. Chair Grefenberg noted that there was significant interest from those citizens in continuing to play a role; however, without more staff support he wasn't sure that was possible. Councilmember Willmus suggested that a potential benefit of streamlining subcommittees would be the availability of more staff support. Member poneen opined that once the by-laws were completed, there would be more time to focus on the role of the Civic Engagement Task Force and how it could be structured. However, Member poneen opined that the other three (3) subcommittees were really separate functions and she didn't seem them being successful if inerged. At the request of Councilmember Willmus and whether some of those items could be handled by the full HRC, Chair Grefenberg opined that they could be. Chair Grefenberg opined that there was considerable autonomy in the past with various groups, but now things were being funneled back for group decisions rather than advocating for one special issue; with staff having made it very clear that all major decisions were made by the full HRC, with logistical details done at the HRC Current Status Review of 2012 Strategic Plan and 2013-2014 Revisions & Initiatives IZ