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March 20, 2013 Item 7. a Evaluation of 2012 Achievements subcommittee level and those recommendations brought to the full HRC for decision-making. Regarding completion of the final Civic Engagement Task Force report, Councilmember ]ohnson - noting his short tenure remaining on the City Council - asked that the report be provided with sufficient time for the sitting City Council to digest it and allow another meeting with the Task Force before year-end in order to provide guidance and spur on a great conversation. Councilmember Johnson expressed his interest in seeing this endeavor through, while on a realistic timeframe. Chair Grefenberg distributed a bench handout, providing a draft of the Civic Engagement Task Force's final recommendations, approved by the HRC at their meeting last week; and anticipating submission of the formal document to the City Council by September 1, 2012, if not before. Mayor Roe reviewed a reasonable time-frame for presentation to the City Council by mid-September, allowing for City Council review and input. Councilmember Johnson noted that the City Council would need to address any budgetary issues with the 2013 budget now in process as well. Chair Grefenberg, with respect to budgetary needs, opined that having someone available to take meeting minutes again would be of great benefit to the HRC, whether at their meetings or for any public hearings they may hold to provide an accurate record. Various options were discussed for meeting minutes, staff liaison availability, administrative functions for room reservations and other functions currently being addressed by the HRC Chair. Mayor Roe noted the need for the HRC to make the City Council aware of their needs in order for them to take those needs into consideration with staffing and budgeting decisions currently in process. Councilmember McGehee asked that the HRC and staff provide additional information on daytime volunteer issues, site licensing for recording software for subgroup meetings as well as the HRC. Councilmember Willmus asked that the HRC consider rescheduling their annual student essay reception to allow City Council members to attend, perhaps as a pre- meeting reception. Chair Grefenberg noted that the HRC's youth commissioners had developed a list of potential topics to submit to the State League of Human Rights, with one chosen for next year's essay topic. Mayor Roe congratulated the youth commissioners, and thanked them for raising awareness of the work of the Roseville HRC. Chair Grefenberg noted that the terms of the current youth commissioners ended at the end of the month; and asked that the City Council consider their reappointment. Chair Grefenberg noted that there were three (3) youth commissioners, but that the third commissioner was leaving for college and would no longer be able to serve; but expressed the HRC's preference to only advertise one (1) vacancy, not all three (3) to allow the current youth commissioners to continue their work with the HRC. HRC Current Status Review of 2012 Strategic Plan and 2013-2014 Revisions & Initiatives 13