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Regular City Council Meeting Monday,March 18, 2013 Page 16 budget and beyond. Mayor Roe noted this was in line with the budget calendar and process, and thanked Department Heads for their attendance tonight. Mayor Roe suggested that individual Councilmembers take this opportunity to provide comment or seek additional information from each Department Head based on the "New Initiative Summary to the 2014-2017 Strategic Plan (Attach- ment A). Mayor Roe noted more detailed descriptions were available in the Stra- tegic Plan Document itself, available on line as well as distributed as a bench handout tonight. Administration Department Councilmember McGehee noted that the HRIS system remained budgeted t $20,000 across the board, and based on tonight's action, suggested that it should be reduced in accordance with that action to more accurately reflect realities. Finance Director Miller advised that there were two options: to adjust this sum- mary or the Strategic Plan itself. Mr. Miller suggested that the Strategic Plan, originally presented in August of 2012, not be changed,but that the actual request would be reduced and incorporated as part of the City Manager-recommended budget that would come before the City Council in August of 2013. Mr. Miller advised that there was some value in preserving these original estimates as pre- sented and based on the best information available at that time. Mr. Miller concurred with Mayor Roe's observation that this would be accelerat- ed from 2014 to current. Mayor Roe noted that a number of Administration items had associated personnel costs provided by additional staff time, and questioned if these represented or documented new costs for new initiatives or redirection of current costs. Mr. Miller responded that some were new costs based on the City Council initia- tives from their Strategic Directives, with some necessitating reallocation from other staff costs but still part of the process. Councilmember Etten expressed his appreciation for the formatting used in the Public Works Department Strategic Plan, opining that the Action Plan was nicely laid out, clearly defining existing resources or if additional funding was needed, and suggested that other departments follow that clear definition. While he was able to eventually determine those differentials with the Strategic and Action Plans for other departments, Councilmember Etten noted that he found the Public Works Department formatting to be the easiest to follow, and suggested it could be followed moving forward. Mayor Roe referred councilmembers and staff to pages 81-84 of the original Stra- tegic Plan for that detail.