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Regular City Council Meeting Monday,March 18,2013 Page 4 Nays: None. 6. Approve Minutes a. Approve Minutes of February 25,2013 Meeting Mayor Roe noted several remaining items for discussion in the February 25, 2013 meeting minutes, specifically his efforts in summarizing the public comments from the draft minutes submitted by the recording secretary and staff. Mayor Roe advised that his summary attempt was not intended to diminish those comments or provide editorial comment on them, but simply to find a balance in recording business being transacted and to streamline and reduce meeting minutes wherever possible, rather then a verbatim transcript. However, if the Council preferred a more detailed record of the meeting minutes, Mayor Roe stated that he would ac- cept their guidance. Councilmember McGehee stated that she preferred the draft version submitted by the recording secretary, with minor typographical and grammatical corrections, as a more accurate record rather than a summary. Councilmember McGehee further stated that she had also submitted her version of a summary of the public com- ments from that meeting as an alternative to Mayor Roe's summary; and opined that the will of those City Councilmembers present at that meeting was not to ac- cept that summary either. Mayor Roe noted that it was the Council's choice as to the content of their official meeting minutes. Councilmember Etten opined that as long as the meeting minutes were electronic, rather than simply paper copies taking up space, he found the more detailed meet- ing minutes as a useful resource for his research of decision-making processes. Councilmember Laliberte concurred with leaving the more detailed record of the public comments, as amended to include grammatical and typographical editing. In another item, Mayor Roe noted past City Council discussions related to bench handouts and the final determination by the Council as to whether or not they were included in the final record of meeting minutes, further noting that this re- mained an option for each meeting on a case by case basis. Mayor Roe stated that his concern in including all bench handouts as part of the official meeting minutes was that some of them became cumbersome and may not be appropriate or neces- sary to the official record. As an example, Mayor Roe noted his preference that staff reports provided as bench handouts with corrections or additional infor- mation could be more appropriate if substituted in the final meeting packet mate- rials for the record, rather than confusing the issue if more than one report was in- cluded for an agenda item, with one in the meeting agenda packet materials and one as a bench handout and attached to the meeting minutes,when those corrected