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Regular City Council Meeting Monday,March 18, 2013 Page 5 staff reports were available to the public on line and/or as packet information. Mayor Roe suggested that staff update the official record of packet information, but that those staff reports not become part of the meeting minutes to allow easier tracking of that information. Councilmember Laliberte concurred with Mayor Roe's suggestion, preferring agenda packet materials, original or updated, all together in the same place. Councilmember McGehee concurred with Mayor Roe's suggestion also; however, she expressed her preference for materials coming forward from the public as part of public comment becoming part of the meeting minutes, as currently highlighted by the recording secretary and staff as "attached hereto and made a part hereof." Mayor Roe concurred, noting that as a general practice, that would include not only those items coming forward from the public comment portion of a meeting, but bench handouts provided by the public as well. However, Mayor Roe sug- gested that the City Council retain their right of review and consideration of those written materials as part of their approval process for the meeting minutes. As requested by Councilmember McGehee, Mayor Roe noted that the recording secretary was very conscientious in identifying those submittals and highlighting them in the draft minutes; and suggested continuing the practice as part of the meeting minute review process for City Council decision-making as to which ma- terials were kept as attachments. Acting City Manager Miller clarified the direction of the City Council was to in- clude any bench handout to the City Council in the draft meeting minutes provid- ed to the City Council, and on a case by case basis the City Council would have the final determination as to whether those submittals were included in the official record of the minutes. Mayor Roe confirmed that direction; with the provision that specific to updated or revised staff reports, it would be staff's responsibility to update those agenda packet materials for the final record rather than attaching those items to the meet- ing minutes. Councilmember McGehee referenced those additional corrections she had submit- ted and provided at the February 25, 2013 meeting, and questioned if those revi- sions could be incorporated. Regarding those items, Mayor Roe advised that he had a question on page 6, lines 34-45 regarding the Hotel and Prostitution Task Force, and whether there had been a vote of the task force making her the chairperson, as indicated on her cor- rections, or if she was serving voluntarily as a coordinator of the group. Mayor Roe suggested that Councilmember McGehee clarify that with Administration staff offline outside the meeting.