2013_0513_packet - Laserfiche WebLink

Home

Policy 85 86 The City will pay for all current expenditures with current revenues. The City will avoid 87 budgetary procedures that balance current expenditures at the expense of meeting future 88 years' expenses. Specifically, accruing future year's revenues shall be prohibited. Practices to 89 be avoided include postponing expenditures, rolling over short-term debt, and using reserves 90 to balance the operating budget 91 92 The operating budget will provide for adequate maintenance of capital plant and equipment, 93 and for their orderly replacement. 94 95 A proportionate share of the administrative and general government costs incurred by the 96 general operating fund of the City shall be borne by all funds as is practicable. Such 97 administrative charges shall be predetermined and budgeted annually 98 99 New programs or proposals shall be reviewed in detail by City staff and both a policy and 100 fiscal analysis shall be prepared prior to budgetary inclusion, and provided to the City 101 Council for its review 102 103 A request for a program or service expansion or reduction must be supported by an analysis 104 of public policy implications of the change 105 106 A request for new personnel must be supported by an analysis demonstrating the need for the 107 position based on workload measures, comparative staffing levels, and City and department 108 priorities 109 110 A request for purchase of new (additional) capital equipment must be supported by an 111 analysis demonstrating that the value of the benefits of the equipment is greater than the cost 112 of the equipment over its expected life 113 114 As specified under City Code section 103.05 all general purchases and/or contracts in excess 115 of $5,000 must be separately approved by the Council 116 117 In recognition of industry-recommended budgeting practices, the City has established the 118 following budget controls: 119 120 The City will maintain a budgetary control system to ensure adherence to the budget 121 122 The Finance Department will prepare regular reports comparing actual expenditures to 123 budgeted amounts as part of the budgetary control system. These reports shall be distributed 124 to the City Council on a periodic basis. 125 126 Department heads shall be primarily responsible for maintaining expenditures within 127 approved budget guidelines that are consistent with approved financial policies 128 129 Implementation 130 The budget as approved meets the above criteria and as a result, the above policies are 131 considered to be implemented 132 133 Page 4 of 12