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Regular City Council Meeting Monday, April 15, 2013 Page 8 that a future City Council policy discussion provide a city-wide administrative re- tention of that data. Mayor Roe suggested the discussion should be two-fold: whether individual rank- ings are typically retained; and how that data would or should be used as part of the agenda information and staff report. Councilmember Willmus advised that, at this point, the City Council now had all the information needed to act on the requested action. However, going forward, Councilmember Willmus asked that when a subcommittee or internal group was performing the scoring process, their individual scores be retained for considera- tion when those actions come before the body. Councilmember McGehee concurred that the individual scores should be retained; however, she didn't consider that the material should come before the full body in agenda packets, but retained in the event of any unusual legal cases where it might be needed for reference. Councilmember McGehee noted that the infor- mation currently displayed was typically included in the standard information provided to the City Council for their decision-making, and was appropriate. Councilmember McGehee opined that collection and retention of scoring, and po- tential use should be addressed by the City Attorney. Councilmember Willmus, based on his past experience particularly with the Parks & Recreation Commission and subcommittee review, participants or bidders were identified as by letter but not individually identified. Councilmember Etten concurred that more information needed to be available to the City Council as standard operating procedure to allow for educated decision- making; with decision-making processes of subcommittees retained, since they af- fected the recommendation for and provided that background information to the City Council. Councilmember Laliberte concurred with the comments made and that the dis- played information provided adequate information for the City Council's deci- sion-making. Councilmember Laliberte opined that, anytime citizens were en- gaged to rank recommendations as part of a committee or task force, the City Council needed to look to their information as representatives of the community. Councilmember Laliberte advised that she wanted to see more, not less, data when asked to make decisions; and expressed her frustration with the last few meetings with summary information provided in staff reports rather than being provided supporting data. Councilmember Laliberte further opined that this should be a required part of the process versus a"trust us" approach from staff. Mayor Roe noted that, in the past aggregate scoring had been provided, and he concurred that it needed to be there, not because the City Council didn't trust the