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REQUEST FOR COUNCIL ACTION Date: June 10, 2013 Item No.: 14.c Department Approval City Manager Approval Item Description: Administration Department Organization Discussion B ACKGROUND 1 rd At the June 3 City Council meeting, City Councilors discussed and endorsed the idea of 2 transferring the City’s recycling operations from the Administration Department to the Public 3 Works Department. The City Council asked for the Interim City Manager to work with the 4 Public Works Director on a plan for transition of the recycling operations to Public Works. As 5 rd Public Works Director Duane Schwartz mentioned during the discussion on June 3, there are 6 additional needs in the Public Works Department to have additional staff to address 7 environmental and sustainability issues. Mr. Schwartz has outlined some of those needs in 8 Attachment A. 9 With the potential shifting of recycling operations to Public Works, there needs to be discussion 10 on the overall organization structure of the Administration Department. The removal of 11 recycling operations from the Administration Department provides for an opportunity to look at 12 how the department can best be structured to serve the residents, City Council, and internal City 13 staff. 14 Currently, the Department has 5 full time employees and one part-time employee. The 15 Department also oversees several part-time Video Production Assistants to assist in televising 16 City meetings. Below is the organizational chart: 17 18 19 City Manager Executive Assistant Communication Communication Human Specialist - Office Assistant Video Production Specialist - Resources Assistant(s) -PT Technology & Manager Elections Recycling Page 1 of 2