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City Attorney Gaughan said the quorum issue was an important criteria, namely that no more <br />than three Commissioners should be contacted on any official business, and advised that to be <br />safe all items should be sent to staff and then emailed to the HRC. <br />Chair Grefenberg thanlced City Attorney Gaughan for clarifying these issues with the HRC. <br />Original draft minutes <br />Presentations: Open Meeting Law, Data Practices and Electronic Communications <br />Presentation by City Attorney Mark Gaughan: Mark Gaughan, a City Attorney, explained he <br />was present this evening to discuss the open meeting law, data practices and electronic <br />communication laws with the Commission. The open meeting law was reviewed in detail. He <br />explained all HRC meetings had to be open to residents with proper notification to the public. He <br />commented the only appropriate time for the HRC to discuss official business was at an official <br />meeting. <br />�e Mr. Gau� advised the HRC members to avoid sending emails discussing HRC business to <br />one another, especially emails with a"reply all" option. He commented the open meeting law <br />was meant to assure that all decisions were made in the public eye. <br />City Attorney Gaughan understood that emails were an efficient form of communication, but the <br />open meeting law must be carefully followed or the HRC members risk receiving fines. He <br />recommended that all logistical and informational issues be handled by staff via email. <br />Chair Grefenberg asked if all meeting notices had to have an agenda. City Attorney Gaughan <br />stated this would be appropriate. <br />Chair Grefenberg expressed frustration that emails could not be sent to the group for purely <br />lo�istical informational items not related to official business. He then questioned how new <br />business items should be handled with regard to the open meeting law/data practices. City <br />Attorney Gaughan °*�*°�' �rt�;� *'�°+ said the quorum issue was an important criteria, namely that <br />no more than three Commissioners should be contacted on any official business, and advised that <br />to be safe all items should be sent to staff and � then emailed *'�° ��� ��*�^� to �e HRC <br />members. <br />Chair Grefenberg thanked City Attorney Gaughan for clarifying these issues with the HRC this <br />evening. <br />