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Regular City Council Meeting Monday, June 10, 2013 Page 26 Councilmember Laliberte encouraged Department Heads to provide other creative ideas during their upcoming budget meetings with the City Council. d. Discuss Subdivision Open House Report At the request of Mayor Roe, Mr. Trudgeon briefly reviewed the most simplistic approach to modify Zoning Code to include developer open houses and a trigger point for subdivisions. Mr. Trudgeon advised that staff did not incorporate wholesale revisions at this point to seek a requirement for a meeting summary signed by the developer, as a neighborhood representative, since there could be varying opinions among residents unless or even if they were an organized group. Mr. Trudgeon suggested additional discussion on the subdivision ordinance, slat- ed for revision in the future, could address that option. Mr. Trudgeon noted that this staff recommendation, as detailed in the RCA dated June 10, 2013, would re- quire a formal public hearing process at the Planning Commission level, and if so directed by the City Council tonight, could return to them in July for their approv- al. Councilmember Willmus questioned if the rationale for a three lot of more trigger would create any code conflicts if the trigger was "three (3) lots or more" versus "greater than three (3) lots" language was used; with Mr. Trudgeon responding that it probably would not. Mr. Trudgeon noted that there were few land divisions coming forward; and he didn't think the revised language created a huge burden for anyone. At the request of Councilmember McGehee, discussion ensued regarding the ra- tionale in having a thirty (30) day window and how that would proceed; with staff advising their intent was to allow sufficient time while keeping the timeframe succinct enough to address any major issues between residents and developers. Mr. Trudgeon noted that this also facilitated the timing of a developer in the entire application submission, Planning Commission review, holidays, scheduling open houses and public hearings, and other considerations. After further discussion, it was decided by consensus that an open house should not be held earlier than 15 days prior to submission of an application and held no longer than 45 days prior to the submission of an application At the request of Councilmember Willmus regarding meeting location, and the ra- tionale in holding the open house at a neutral location and to avoid any adversarial situations, it was Council consensus after discussion to insert the word "public" on line 27 to ensure transparency and convenience.