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Regular City Council Meeting Monday, June 17, 2013 Page 21 contract at the end of 2013. Mr. Schwartz suggested several information points to initiate tonight's discussion. Mr. Schwarz noted that Recycling Coordinator Tim Pratt was also available to address any information as needed, given his substan- tial work on the process and RFP to-date. Three (3) Year versus Five (5) Year Contract Term Councilmember Willmus spoke in support of leaving the contract open to see how responses were submitted. Councilmember McGehee spoke in support of all bidders provided both a three year and a five year bid to avoid confusion between the vendors and terms bid. While agreeing with Councilmember McGehee's preference, Councilmember Willmus opined that with the Best Value Procurement process, it would be bene- ficial for the base RFP to include a three and five year term option; with the value added component also included as a consideration. Mayor Roe suggested considering any value added components to the Best Value. Councilmembers Laliberte and Etten concurred with having a three and five year bid from all vendors to allow better comparison. Mayor Roe indicated the council direction to staff was, since there appeared to be no divergent opinion, to include at a minimum the three and five year terms and allow for other terms for consideration. Cart Purchases/Ownership Councilmember McGehee opined that this seemed a sticky point from her per- spective, if a contract allowed a vendor to leave the carts versus reverting back to the vendor, especially if carts are broken and the City ended up owning them. Councilmember McGehee questioned if and how many other communities had tried this approach. Mr. Schwartz opined that he thought most communities purchased carts and owned them long-term, or the vendor owned them. Mr. Schwartz advised that the intent was to extend the community's investment in the carts over the first 3-5 years; and if the City purchases them as an upfront investment, that the vendor provide roll-out plans, maintenance and other ways to get the vendor involved in their maintenance through a number of options. Mr. Schwartz advised that he was not sure if the City required that the vender return the carts over after the five year period, if the community would realize any benefit. Mr. Pratt advised that he was unaware of any communities having had that re- quirement; noting that carts were constructed much better than in the past and av-