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WwilliSeabhE�� <br /> TO: Roseville City Council <br /> FROM: Patrick Trudgeon, Interim City Manager <br /> SUBJECT: Administration Department Reorganization <br /> DATE: July 18, 2013 <br /> For the past couple of months, I have been exploring how best to organize the Administration <br /> Department to better be able to provide for the changing agon amongst st ff and input from City <br /> employees. After research of other cities and cone <br /> Council members, I am reporting back to what I think is the best arrangement of staff within the <br /> Administration Department. <br /> Given the extremely limited resources that currently exist at and the levy <br /> Exact m limits in place for have, <br /> we will need to make the changes cost neutral as much p n <br /> not been calculated yet. Once there is agreement on the structure of the Administration <br /> Department, a precise cost can be calcule <br /> Findin s <br /> Communications: Currently, 1.60 FTEs are allocated towards communications efforts for the <br /> City and are funded from the Communications Fund (non-levy). I would propose we repurpose <br /> these positions and funding to create a full-time <br /> are tentatively proposed to be partially <br /> funded by <br /> Communications Specialist. (These positions r mar <br /> The <br /> dollars from the HRA,which currently expends $30,000 August annually that f ou d efforts.funds to <br /> HRA Board will be considering a proposed budget general description of duties <br /> the City to assist the overall communication efforts of the City). A g <br /> for each position is listed below: <br /> Communications Manager <br /> • Oversee the strategic communication efforts of hn other Departm nt°s clu mg <br /> marketing,branding, website,newsletter, and assisting <br /> communication efforts. <br /> Communication Specialist <br /> • Assist Communications Manager in the duties mentioned above in the day-to-day <br /> communication efforts of the City. 3/4 <br /> Full Time Senior Office Assistant Currently thah additional staff staff support time s needed,my <br /> short time in the position, it is quite apparent <br /> especially as it related to HR functions. In making the position full-time e Council packet able to <br /> provide additional customer service and provide additional <br /> preparation. <br /> City of Roseville <br /> 2660 Civic Center Drive•Roseville,Minnesota 55111 <br /> 651-792-7000 • www.ci.roseville.mn.us <br />