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er/Ci Clerk I have determined that it necessary to elevate the current Executive e uti Ci istana record retention, is current Executive Assistant position to one that undertakes higher level requests,d duties. This is predicated on the fact that some of the functions, such as data practice ff su ort to the City and elections will no longer be done by communication staffs d el to be consolidated more under a City Clerk role. Additionally,oublic policy matters. Thisi could include working on Manager's office in regard p pp staff support on City Commissions. organizational-wide issues as well providing Some of the duties that could be included as part of position include: • Coordinates the official record keeping and notification o Executes Ordinances and Resolutions o Executes City deeds, contracts, and agreements o Codification of City Code o Ensures proper public notification of public hearings and meetings. • Develops and administers records management system. • Coordinates election process. • Oversees recruitment and appointment of City Commission members. • Serves as staff support to Human Rights Commission. aration of • Su ervises the preparation and distribution of City Council agendas and prep p minutes. support to City Manager, City Council, and City staff. • Provide confidential administrative supp or, Council as needed. o Drafts correspondence for City Manager,Mayor, o Works on special projects as assigned by City ity Manager and City Council o Supervises Best Value bidding process contracts Rec clin Recycling operations have already been moved to the supervision of the Public artment. Once the new position is created in Public Works (Environmental Works D e p Specialist) there will no longer be staff from the Administration Department involved in recycling. ort is While I am not proposing any change at this time, additional staff support Human rces Wh person cannot perform the duties required of the position for a needed for the HR Manager. One p employees. It is a credit to the current HR Manager city of Roseville's size and diverse tYpetede Making the Senior Office Assistant full-time will that all of the necessary work is comp long-term view,the City will need to explore the help the current situation. However,in the long- possibility of creating a Human Resources Specialist position solely the dedicated to at assisting is time,but HR Manager in in HR duties.ture budget cycles.ending es it should be considered City of Roseville 2660 Civic Center Drive••Roseville,Minnesota 55113 651-792-7000 www.ci.roseville.mn.usdevelopment