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2013_0718_packet
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2013_0718_packet
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er/Ci Clerk I have determined that it necessary to elevate the <br /> current Executive e uti Ci istana record retention, <br /> is <br /> current Executive <br /> Assistant position to one that undertakes higher level requests,d duties. This is <br /> predicated on the fact that some of the functions, such as data practice ff su ort to the City <br /> and elections <br /> will no longer be done by communication staffs d el to be consolidated more <br /> under a City Clerk role. Additionally,oublic policy matters. Thisi could include working on <br /> Manager's office in regard p pp <br /> staff support on City Commissions. <br /> organizational-wide issues as well providing <br /> Some of the duties that could be included as part of position include: <br /> • Coordinates the official record keeping and notification <br /> o Executes Ordinances and Resolutions <br /> o Executes City deeds, contracts, and agreements <br /> o Codification of City Code <br /> o Ensures proper public notification of public hearings and meetings. <br /> • Develops and administers records management system. <br /> • Coordinates election process. <br /> • Oversees recruitment and appointment of City Commission members. <br /> • Serves as staff support to Human Rights Commission. aration of <br /> • Su ervises the preparation and distribution of City Council agendas and prep <br /> p <br /> minutes. support to City Manager, City Council, and City staff. <br /> • Provide confidential administrative supp or, Council as needed. <br /> o Drafts correspondence for City Manager,Mayor, <br /> o Works on special projects as assigned by City ity Manager <br /> and City Council <br /> o Supervises Best Value bidding process <br /> contracts <br /> Rec clin Recycling operations have already <br /> been moved to the supervision of the Public <br /> artment. Once the new position is created in Public Works (Environmental <br /> Works D e p <br /> Specialist) <br /> there will no longer be staff from the Administration Department involved in <br /> recycling. ort is <br /> While I am not proposing any change at this time, additional staff support Human rces Wh person cannot perform the duties required of the position for a <br /> needed for the HR Manager. One p employees. It is a credit to the current HR Manager <br /> city of Roseville's size and diverse tYpetede Making the Senior Office Assistant full-time will <br /> that all of the necessary work is comp long-term view,the City will need to explore the <br /> help the current situation. However,in the long- <br /> possibility <br /> of creating a Human Resources Specialist position solely <br /> the dedicated <br /> to at assisting is time,but <br /> HR Manager in in HR duties.ture budget cycles.ending es <br /> it should be considered <br /> City of Roseville <br /> 2660 Civic Center Drive••Roseville,Minnesota 55113 <br /> 651-792-7000 www.ci.roseville.mn.usdevelopment <br />
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