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1.Performance of final and construction documents for one park as a demonstration and “test” =$0 <br />78 <br />79 <br />2.Provide expedited final design/construction documents so buildings, site improvements and <br />80 <br />special construction can be bid in packages that allow for cost efficiencies = $0 <br />81 <br />82 <br />3.Provide construction administration to facilitate project delivery and adherence to documents <br />83 <br />and to support staff with specialized expertise = $111,160. <br />84 <br />85 <br />4.Facilitation of public engagement through final design and will work with staff to develop <br />86 <br />unique engagement during construction = $15,000 <br />87 <br />88 <br />5.Be available to city staff, the Parks and Recreation Commission and stakeholders during the <br />89 <br />contract to accommodate unanticipated requests and unique circumstances = $18,000 <br />90 <br />91 <br />6.Provide enhanced three dimensional illustrations of proposed improvements, including <br />92 <br />enhancements to funded elements = $7,500 <br />93 <br />94 <br />Value Add item #3 “contract administration” was strongly suggested and encouraged by all proposing <br />95 <br />firms. Construction Management will still be done in house. It is not anticipated that the entire amount <br />96 <br />will be necessary and is recommended to accept this Value Add item on an hourly basis in a not to <br />97 <br />exceed amount of $111,160 for construction administration as needed and managed. <br />98 <br />99 <br />It is recommended that Value Add items #3 ($111,160) and #5 ($18,000) in the total amount of <br />100 <br />$129,160 be accepted at this time with the others to be considered at a later date should they become <br />101 <br />necessary. It is not anticipated that the entire amount of construction administration be needed so this is <br />102 <br />structured in an hourly not to exceed fashion. <br />103 <br />104 <br />The base proposal of $755,150 and the recommended Value Add items of $129,160 is $884,310 and are <br />105 <br />within the total initially outlined $1,350,000 Renewal Program design and management budget. <br />106 <br />107 <br />With the assistance of the Arizona State University and the City Attorney, attached is a proposed <br />108 <br />Standard Agreement for Professional Services and a Pre Award Document for the final designs, plans <br />109 <br />and specifications for the Parks and Recreation Renewal Program. <br />110 <br />111 <br />After completing the Best Value Procurement process and LHB demonstrating their understanding of <br />112 <br />the project, approach, fees, costs and deliverables, the evaluation team is recommending that the City <br />113 <br />enter into an agreement with LHB Inc. as the final design, plans and specifications consultant for the <br />114 <br />Parks and Recreation Renewal Program (PRRP) for a scope as outlined for a cost of $884,310 including <br />115 <br />the Value Add items as described to be taken from the City Park and Recreation Renewal Program <br />116 <br />Budget. <br />117 <br />118 <br />The anticipated time to perform the final design, plans and specifications work will be 18 weeks with <br />119 <br />contract administration throughout the project duration. <br />120 <br />121 <br />122 <br />123 <br />The next steps in the process will be to: <br />124 <br />Finalize the agreement between the City of Roseville and LHB Inc. <br />125 <br />Page 3 of 4 <br /> <br />