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Attachment A Page 3 of 3 feeling that there were lingering concerns or issues bringing them to the attention of staff at any time during the process for a response or resolution. Mr. Paschke noted that, of course, staff was required to make recommendations to the Commi ssion and City Council based on the current Zoning Ordinance, and could not always resolve ci tizen concerns, the ultimate goal would be for staff and the designer or developer to tweak a proposal to address citizen concerns. Mr. Paschke suggested, regarding the list of names and addresses, would be to make a statement at the end of Section 5.B (Submission) to the effect that a sign-in sheet be kept by the host of the open house and submitted to City staff to show who attended; since staff was not always aware of who or how many attended open houses; and sometimes the summary report was vague and only provided a general discussion or topics covered. In taking a cue from the Dale Street Project’s open houses and their sign-up sheet that included a category for addresses and phone numbers, Member Daire suggested something similar; recognizing that there was no mandate to sign in. Chair Gisselquist concurred that a sign-up sheet would be a good addition, as long as it remained voluntary. At the request of Chair Gisselquist, Mr. Paschke reviewed the process for staff providing the developer with the same list of property for notification of a developer as that used by staff for the formal Public Hearing notice. At the request of Chair Gisselquist, Associate Planner Bryan Lloyd advised that any monitoring of that list is somewhat informal, but noted that the CDD and Commission were included on those notice lists. AMENDMENT TO ORIGINAL MOTION Member Boguszewski moved, seconded by Member Murphy and amendment to the motion as follows: x Section B.5 (Summary) A voluntary sign-in sheet for names/addresses shall be provided at the open house and included as part of the submission to staff with a summary of the open house. Ayes: 6 Nays: 0 Motion carried. ORIGINAL MOTION AS AMENDED Member Boguszewski moved, seconded by Member Murphy to recommend to the City Council APPROVAL of the TEXT AMENDMENT to Section 1011.02, Procedures, of the Subdivisions Chapter of Roseville City Code, as provided in Section 5 of the staff report dated July 10, 2013;amended as follows: x Section B.2 (Timing) amended to read “…not less than fifteen (15) or more than forty-five (45 days…” x Section B.5 (Summary/Submission) amended to include the statement: “A voluntary sign-in sheet for names/addresses shall be provided at the open house and included as part of the submission to staff with a summary of the open house.” Ayes: 6 Nays: 0 Motion carried.