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Special City Council Meeting Thursday,July 18,2013 Page 19 Mr. Trudgeon concurred with Councilmember Laliberte; however, he noted his preference to provide assistance to the Human Resources function, also support- ing paid or nonpaid interns at certain times of the year or project-specific. Mayor Roe supported the intern option, specifically in the Community Develop- ment Department area as they were often more specialized offerings. Councilmember McGehee spoke in support of using volunteers, specifically older residents previously trained in administrative jobs; with Mr. Trudgeon opining that this was always a possibility; however, he noted that this could be problemat- ic as the City continued evolving with electronic agenda packets and materials. Mayor Roe concurred that such an evolution would naturally be less volunteer friendly; while Mr. Trudgeon observed that it would also make the process less staff intensive. Mayor Roe observed, specific to the Communications Manager and Specialist po- sitions, that depending on the creation of future job descriptions and skills, those two may not be comparable to current classifications. Mr. Trudgeon addressed his recommendation for an Assistant to the City Manag- er, or City Clerk position, clarifying and reiterating that he did not see this or in- tend that it be an Assistant City Manager Position, but offering an elevation of the current Executive Assistant position to higher level tasks and duties. Mr. Trudg- eon advised that this was also predicated on the fact that some functions currently performed by Communications staff (e.g. record retention and data practices) should be shifted to a City Clerk role, and reclassified. Mr. Trudgeon advised that he wanted communications staff to focus on communications efforts; with the City Clerk/Assistant to the City Manager position provided a higher level of poli- cy help and expertise to the City Manager, Department Heads and City Council than currently feasible. Mr. Trudgeon advised that this expansion, as detailed in his memo, would represent an expansion of current positions needing to be fund- ed by levy dollars. As an additional handout, Mr. Trudgeon provided a "Proposed Administration Department Reorganization Chain of Command;" and in response to Coun- cilmember Laliberte, advised that the Senior Office Assistant would be primarily supervised by the City Manager, with no time spent supervising video production assistants. Councilmember Willmus spoke in support of considering an option for that func- tion to be supervised by the City's Information Technology (IT) function or by a third party, C-TV.