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HRA Meeting Minutes Tuesday, August 13, 2013 Page 4 1 would need to occur during daytime hours when business owners/managers were on site rather 2 than during the evening. 3 4 Ms. Kelsey suggested opening the task force panel to individual HRA and/or City 5 Councilmembers, past policy makers that had been heavily involved in past BR&E efforts, and 6 other individuals in the community as identified by the HRA. Ms. Kelsey advised that both 7 area Chambers of Commerce had been asked to 8 the City in performing the BR&E, but neither wanted to be involved. Ms. Kelsey suggested 9 that the HRA consider and engage a broad-based community task force that could include 10 other property owners in the community. 11 12 Ms. Kelsey reviewed the process for the BR&E Task Force that included training for visits to 13 businesses by two (2) task force members (a scriber and a questioner) with a lengthy 14 questionnaire to ensure 100% consistency and completion of the survey and follow-up 15 questions. Ms. Kelsey advised that the survey will probably be provided to businesses prior to 16 the actual visit to allow them time to complete a portion, or refer it to other departments within 17 the business to provide some of the information. Ms. Kelsey noted that staff would encourage 18 keeping a partnership with the Chambers of Commerce, as they already had a good 19 relationship with businesses in the community, since the last BR&E performed by the City was 20 done in 2004 prior to staff changes/reductions. Ms. Kelsey suggested taking names from the 21 initial list of participants in those past studies as a starting point of task force members and 22 then expanding that group. 23 24 9. Action/Discussion Items 25 26 a. Authorization to work for University of Minnesota Extension BR&E Services 27 Ms. Kelsey advised that, based on review of the four (4) proposals and the extensive 28 29 comprehensive report that will be provided to the HRA, staff recommended entering into a 30 contract with the U of MN Extensions BR&E Strategies Program in an amount not to exceed 31 32 that based on the quality of the U of MN reporting products, their close proximity to the City 33 of Roseville; and capability of meeting and programming elements that addressed Roseville- 34 35 36 In evaluating the low proposal, Ms. Kelsey opined that, while this included work previously 37 38 expectations of the efforts needed. 39 40 Chair Maschka referenced the five (5) bullet points under Item E (Budget and Timeline) of the 41 U of MN Proposal included in the $9,700 fee. 42 43 Ms. Kelsey confirmed that observation; and advised that staff was in final negotiations with 44 Xcel Energy on a contract that would reimburse the HRA in the amount of $2,500.00 of the 45 total $9,700 fee. 46 47 Motion: Member Quam moved, seconded by Member Lee to authorize entering into a 48 contract for Business Retention and Expansion (BR&E) services and reports with the U 49 of MN Extension BR&E Program, as detailed in the staff report dated August 13, 2013 50 and Attachment A proposal dated July 17, 2013; at a total cost not to exceed $9,700. 51 52 At the request of Member Masche, Ms. Kelsey confirmed that the U of MN had the ability to 53 assist the HRA in implementing items from the report that moved beyond research. Ms. 54 Kelsey advised that from the end report, recommendations for programs in the community