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Regular City Council Meeting Monday,August 26,2013 Page 10 trative department. Councilmember McGehee further opined that Mr. Trudgeon had done an excellent job of aligning jobs with current resources and budget, but that it was not sustainable. Councilmember McGehee advised that she would support a Full-Time Office Assistant and advertising for a Communications Man- ager. However, Councilmember McGehee opined that she did not like the Senior Office Assistant being responsible to two (2) bosses: the Assistant to the City Manager/City Clerk and the Human Resources Manager, further opining that she had heard that a full-time assistant was needed for the Human Resources function. Councilmember McGehee noted that the additional staff needed for the Human Resources and Administrative functions would also be tasked as the primary greeter in the office, and with numerous interruptions during the day, it would se- verely limit the work of that person. Councilmember McGehee stated that she pointed out these issues, noting that the Interim City Manager was well aware of these fundamental issues, and opined that she would add to the list of his goals to provide his ultimate review of the Administration Department and unbiased rec- ommendations to get the department to a level of efficiency and work propor- tioned for the most effective operation. Councilmember McGehee stated that the City Council had heard repeatedly that people were working in excess of seventy (70) hours per week, and opined that this was an unreasonable expectation as a daily work load; prompting her request for an ultimate overview to achieve opti- mum circumstances. Councilmember Laliberte agreed that the chain of command graphics showing di- rect reports for the Senior Office Assistant to two apparent supervisors proved problematic for her, even while understanding that both of those positions needed help. However, Councilmember Laliberte expressed her preference that some dif- ferentiation is provided to show a clear reporting structure. Mr. Trudgeon clarified that the graphics were simply representative that the posi- tion worked for both, with both Human Resources and Administration providing work flow to that person, while all parties clearly understood the reporting struc- ture. Mayor Roe concurred with concerns that only one person provide feedback, direc- tion and employee evaluations for the Senior Office Assistant position. Specific to the Assistant to the City Manager/City Clerk position and develop- ment of the job description, Councilmember Laliberte opined that there needed to be enough flexibility to adjust it as indicated, opining that the listed duties were too much for one person to do in a normal day, week or month, and requiring re- finement. Councilmember Laliberte recognized that, once Human Resources no longer needed as much assistance, with the HRIS was fully implemented and re- ducing some of the current workload, the position should be evaluated once again.