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Regular City Council Meeting Monday, August 26, 2013 Page 12 City Clerk position functioning in best value contracting during elections, as an example, Councilmember McGehee concurred that it could prove overwhelming for one person. Recognizing the proposed reorganization as a good interim step, Councilmember McGehee reiterated her preference for Mr. Trudgeon to provide an ultimate overview of the entire operation. Mayor Roe opined that there was no question in his mind that this proposed reor- ganization would provide an opportunity to make the current arrangement better. Mayor Roe suggested that baby steps may be necessary before finding the best fi- nal step. Etten moved, McGehee seconded, authorizing the Interim City Manager to im- plement the Administration Department reorganization as presented (Attachment A) that includes the creation of the Communications Manager position; the reten- tion of one (1) Communications Specialist position; the conversion of the Execu- tive Assistant position to an Assistant to the City Manager/City Clerk position; and making the Senior Office Assistant position full-time. At the request of Councilmember Laliberte, Mr. Trudgeon advised that he antici- pated the outside window for implementation as January 1, 2014; however, ad- vised that his first step was to rework the job descriptions to determine where those positions fit in the overall compensation picture. Mr. Trudgeon advised that he would like to have those solid job descriptions completed by the end of Sep- tember to achieve that start date of January 1, 2014, but if opportunities arose to fill them sooner, he would pursue that option. Mr. Trudgeon reiterated that his main thrust would be to make sure everything was in place to finalize the job de- scriptions; and if needed sooner, he would bring that information forward to the City Council for funding through the Communications Fund, but did not see any impact to levy funded areas. Mayor Roe echoed the comments of other Councilmembers, concurring that the Senior Office Assistant position needed immediate implementation from part- to full-time, better sooner than later. Mayor Roe also noted that the Communication Manager position was also a high priority, since it had been a year since discus- sions for redevelopment of the City's website, with that still on hold. Mayor Roe recognized that there was a process involved; but offered his support of the mo- tion. Roll Call Ayes: McGehee; Laliberte; Etten; Willmus; and Roe. Nays: None. 14. Business Items—Presentations/Discussions 15. City Manager Future Agenda Review 16. Councilmember Initiated Items for Future Meetings