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Regular City Council Meeting Monday, September 16,2013 Page 3 Ayes: Willmus; Etten; McGehee; Laliberte; and Roe. Nays: None. 8. Consider Items Removed from Consent c. Authorize Environmental Specialist and Communications Manager Position At the request of Mayor Roe, Interim City Manager Trudgeon briefly summarized this request for creation of the two (2) positions as detailed in the Request for Council Action (RCA) dated September 16, 2013. Councilmember Laliberte requested discussion of several aspects of concern to her, while recognizing the need to proceed in posting these positions and getting the hiring process underway. Councilmember Laliberte questioned if there were policies in place for management positions and grade assignment for supervisory positions; in addition to the status and grades for other positions in the Admin- istration Department currently being restructured and changing duties. Coun- cilmember Laliberte asked that Interim City Manager Trudgeon describe the pro- cess; and whether job descriptions throughout were being reviewed, or if these two (2)positions were being addressed in a piece-meal fashion. Interim City Manager Trudgeon advised, that whenever new positions were creat- ed within the City organization, there were a matrix of items going into determin- ing the pay grade, and to maintain or achieve organizational consistency with po- sitions with similar duties. While there was no magic number for determining su- pervisory grades, Mr. Trudgeon advised that it was dependent on a number of de- termining factors, including the scope of management responsibilities (e.g. city- wide, department, or a small work group); and noted that there was a science to the process based on extensive analysis. Regarding other positions referenced by Councilmember Laliberte, Mr. Trudgeon advised that he was still reviewing the Assistant to the City Manager/City Clerk position, and anticipated bringing that back to the City Council for official ratifi- cation at next week's meeting, as well as at a future date the revised Communica- tions Specialist position. Mr. Trudgeon advised that he was aware of the City Council's desire for a thorough review of the entire organization; however, he noted the need to move forward with these two positions in the near future. Councilmember McGehee asked that Mr. Trudgeon report back to the City Coun- cil comparison information as these positions move forward and in relationship to the recently adopted compensation revisions made, to allow a review of how the City's pay grades are measuring up in terms of recruiting new hires. Mr. Trudgeon acknowledged that recruiting would be the best test in the open market to determine if qualified people were interested in the positions.