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2013_1028_packet
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KI;�6_01SEN+h+E <br />REQUEST FOR COUNCIL ACTION <br />Date: 10/28/13 <br />Item No.: 14.b <br />Department Approval City Manager Approval <br />Item Description: Consider Creation of a Volunteer Coordinator Position <br />1 BACKGROUND <br />2 <br />3 For the past several years, the Park and Recreation Commission and the City Council have <br />4 discussed the need for the creation of a Volunteer Coordinator position. The need for the <br />5 position has been generated by the desire to more effectively manage the volunteers that the City <br />U already has and to lessen the load of an already busy staff. It is also hoped that having a <br />7 volunteer coordinator will help the City recruit more volunteers to assist in City needs. <br />9 In the draft 2014 City Manager's recommended budget, the Volunteer Coordinator position was <br />10 not funded due to limited needs and other priorities. However, the City Council has expressed a <br />desire to have more discussion on the possibility of funding a Volunteer Coordinator within the <br />12 2014 budget. This report will review what other cities are doing in regards to managing their <br />13 volunteers, discuss the challenges and opportunities of having a volunteer coordinator, review <br />14 how a volunteer would fit and operate within the organization, and provide options for the City <br />15 Council to consider in moving forward in implementing a volunteer coordinator. <br />I (w <br />.A - Volunteer Coordination in other cities. <br />1 <br />19 Most cities have some level of volunteerism with the City. Staff was able to find that several <br />20 cities have dedicated staff to coordinate volunteer activities. These include St. Paul, St. Louis <br />21 Park, Plymouth, Maple Grove, Bloomington, and Burnsville. <br />22 <br />23 The Interim City Manager met with Jackie Maas, the Volunteer Coordinator with the City of <br />24 Plymouth. Ms. Maas indicated that Plymouth has had a staff person dedicated for volunteer <br />25 coordination for 20 years. The position was originally part -time and focused primarily on Park <br />26 and Recreation needs. Over time, the position was made full -time and serves the volunteer needs <br />27 for all of the City Departments, although the position still resides in the Park and Recreation <br />28 Department. The position is funded by the general tax levy. <br />29 <br />�ju Ms. Maas indicated that Plymouth has about 1000 active volunteers. These volunteers range <br />31 from youth sports coaches, police reserves, residents who adopt parks, trails, and streets, provide <br />32 help at community events and provide office clerical duties. The volunteers range from high <br />33 school students, to young adults, parents, and retirees. <br />34 <br />35 Ms. Maas indicated that overall the use of volunteers within the city has been a positive <br />36 experience that has allowed the city to extend their resources and provide for additional services. <br />37 Ms. Maas also indicates that volunteers do come with a cost, both to recruit and track the <br />Page 1 of 4 <br />
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