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38 volunteers as well the time needed to supervise within each department. Ms. Maas does the 39 initial recruitment and screening, but the actual supervision of the volunteers falls to the 40 individual department that utilizes the volunteer. She said it is important for everyone to 41 understand that department staff and not the Volunteer Cooridinator will be supervising the 4, volunteer and overseeing their work. She indicated that all of Plymouth's departments utilize 4? volunteers to some extent and despite some initial reluctance, have all embraced the use of 44 volunteers. 45 4( Challenges and Opportunities 4 4� In talking to the City of Plymouth and reviewing other literature, there are some challenges when 4C,, implementing a volunteer program. One is to make sure that all staff buy in to the idea. There 5f may be concern of how much time it will take to oversee volunteers. There will also be a 51 concern that the volunteers will replace paid staff. Finally there might be concern of given 52 access to restricted areas or information that may contain private or confidential data. 5a. 54 Having a vibrant volunteer network can bring new energy and excitement to routine tasks. 55 Volunteers will also bring new ideas and skill sets to the City that can be utilized. Perhaps the 56 most important benefit with the use of volunteers is that it creates a great connection between 57 city staff and operations and residents. In fact, the use of volunteers can lead to extensive 58 community engagement. Volunteers with the City will better understand the City's programs and 59 services through their service time and will feel more connected and have more pride with the 60 City due to their service. In addition, the use of volunteers will allow city staff to interact with 61 residents on a daily basis on issues of mutual interest. 62 6%1 Volunteer Coordinator within City Organization 64 65 It is clear that having a volunteer coordinator would be a great benefit to the City organization as 66 a whole and the City would provide better services. Although the Park and Recreation 67 Department has the largest number of volunteers, staff proposes that any new position would 6f serve all departments and be housed in Administration. This arrangement would not only allow 69 for the Volunteer Coordinator to provide services to all departments, the Interim City Manager 70 sees this position also coordinating the City's community engagement efforts. It would seem that 71 working with volunteers is at the heart of community engagement. 72 73 For the most part, the use of volunteers will not take place at City Hall, but within the 74 community and in neighborhoods. The coordination and use of volunteers is perhaps the best 7f form of community engagement. The volunteers will invest their time and talents into the A community and take ownership in their efforts. Volunteering will cause people to have pride in 77 Roseville and feel better connected to the community. 78 79 The Interim City Manager sees a great possibility of the Volunteer Coordinator position as not 80 only to better oversee the use of volunteers within Roseville, but also address some of the 81 findings from the Community Engagement Task Force. 82 83 Options for Consideration 84 ST The biggest challenge for moving forward with the creation of the Volunteer Coordinator bt position is funding. Exact costs have not been calculated, but it can be expected that staff costs Page 2 of 4