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MEMORANDUM To:Parks and Recreation Commission From:Lonnie Brokke Date:October 28, 2013 November 7, 2013 Re: Notes for Commission MeetingonThursday Introductions 1. Commissioners and staff will be introduced. Public Comment Invited 2. Public participation and public comment is encouraged. Approval of Minutes of the October 1, 2013Meeting 3. Enclosed is a copy of the minutes of October 1, 2013.Please be prepared to approve or amend. Requested Commission Action :Approve/amend meetingminutesof October 1, 2013. Park and Recreation Renewal Program Preliminary Plans and General Discussion 4. General Information This is a time where detail isinvolved in the Renewal Program with numerous tasks being coordinated. Optimal proposal packages are being established and final designplans and specifications are well underway for all projects with many 50%or morecomplete. In an effort to keep the construction industry aware of what is coming up, there is another Best Value Pre- Proposal and Education meeting scheduled forNovember 14, 2013. Park Building and Shelter Plans Work in progressplan sets are more than 50% complete for the 5park buildingsand the 3 Central Park shelters that are being replaced. The buildings are as follows: Autumn Grove Park, Lexington Park,Oasis Park, Sandcastle Park and Villa Park.The Shelters are in Central Park and are as follows: Victoria West (Central Park Foundation), Victoria East (ballfields) and Dale Street (FOR Parks). Plans will bereviewed at the meeting. Each building isexpected to vary in theirown way to: fit into the park and neighborhood, include common elements, be functional to the community and neighborhoods needs and involvement andfit programming and use needs. This process has been an interesting evolution, thank youfor your continued input. Initial construction estimates for the Lexington Park “test project” suggest that the costs may be higher than the anticipated budget. As a result, value engineeringmay need to occurand building design mayneed tobe adjusted whilemaintaining a similar theme, styleand function. Staff and a representative fromthe designteam will be present at the meeting to review the plans and gather your additional thoughts. th It is anticipated that these plans will be brought to the City Council at their November 25meeting for their review. Optimal Proposal Packages Enclosed is aspreadsheet that outlines where we are at with identifying the optimalpackagesfor proposals for the entire renewal program. Thiswill providean idea to you onhow a request for proposalswill be framed to gain the most cost effectiveness and efficiencies. Staff and a representative from the design teamwillplan to review this with you at the meeting.