2013_1209_packet - Laserfiche WebLink

Home

KI;�6_01SEN+h+E REQUEST FOR COUNCIL ACTION Department Approval Date: 12/09/2013 Item No.: 7.e City Manager Approval Item Description: Consideration of Entering into a Contract with North Suburban Access Corporation for Video Services BACKGROUND The City currently employees two part-time video production assistants to oversee the filming of City Council and Commission meetings. With the recent changes in the Administration Department, it is prudent look outside the organization to properly manage the production and broadcast of City meetings. Staff has approached the North Suburan Access Corporation (part of CTV) about taking over the video production operations for the City. They are interested in doing it and staff has negotiated a draft agreement for their services. Details of the proposed agreement are as follows: 9 • NSAC would provide the following services: 10 o Video recording of all City Council meetings and monthly Commission 11 meetings. 12 o Archiving meetings onto DVDs. 13 o Prepare equipment and room for meetings. 14 o Maintaining Community Calendar on city cable channel. 15 o Basic Equipment Maintenance. 16 o Equipment planning. 17 o Setting the monthly programming schedule and acquiring outside programing 18 • NSAC will provide 64.5 hours per month to provide these services. 19 • The monthly cost would be $1,419 or $17,028. Costs would increase I% annually in 20 2015 and 2016. 21 • Time spent past the annual amount of hours (774 hours) will be billed at $40 per hour 22 • The term of the contract is three years, expiring on December 31, 2016. 26 POLICY OBJECTIVE 24 Ensuring that the public has access to all meetings of city government is a tenet of good 25 governance. Providing citizens with the opportunity to watch city meetings live or on replay 26 provides for transparency in the governmental process. 27 BUDGET IMPLICATIONS 26 The cost in 2014 of the contract with NSAC will be $17,028, which will come from the Z!.* Communications Fund. Page 1 of 2