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Regular City Council Meeting Monday, December 9, 2013 Page 24 Etten moved, Willmus seconded, adoption of Resolution No. 11114 (Attach- ment B) entitled, "Resolution Directing the County Auditor to Adjust the Ap- proved Tax Levy for 2014 Bonded Debt;" established in the amount of $85,330.67 Roll Call Ayes: Willmus; Laliberte; Etten; McGehee; and Roe. Nays: None. As an internal housekeeping matter, Mayor Roe sought clarification from staff that the budgeted expenditures in the capital replacement funds were set equal to the tax levy revenue on purpose or at the actual 2014 CIP spending amounts. Finance Director Miller responded that historically, staff did expenditures to fund- ing sources on an annual basis, and as capital fluctuated, with vehicle and equip- ment needs, or Enterprise Funds also fluctuated annually, Generally Accepted Accounting Practices were used for the internal CIP, with the budget kept equal to revenues. From his personal perspective, Mayor Roe opined that it would be more transpar- ent for the public to show those figures as expenditures fluctuated. Roe moved, Etten seconded, to direct staff to indicate those figures in the budget, the actual anticipated 2014 costs for vehicles, buildings and capital replacement funds. Councilmember Etten recognized that staff concerns from a budgeting platform, with their desire to show things in a more orderly fashion, but opined that this re- quirement would show things more accurately or easier for the public to ascertain. Finance Director Miller noted that, at year-end, staff provided an actual, but for the CIP, there was no budget to actual; and from a staff perspective, they had not seen the value of having the budget fluctuate with the spending plan; when the fi- nancial reporting statements did not show it that way anyway. At the request of Councilmember Etten, Mr. Miller reviewed the rationale in not providing a spending plan, as it was always subject to revisions until finalized at the beginning of the next fiscal year. If the purpose of adopting the budget is to state, "Here is our spending plan," Mr. Miller questioned the relevancy of show- ing an amortized amount or actual amount. While indifferent to either way, Mr. Miller noted that in financial statement preparation, actual are shown, but there was no requirement to show spending without budget amounts. However, Mr. Miller advised that he was open either way to report it at the City Council's di- rective.