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Regular City Council Meeting Monday, February 10, 2014 Page 6 Consider Approving IT Shared Service Agreement with the Anoka County Joint Law Enforcement Council At the request of Mayor Roe, City Manager Trudgeon briefly summarized the re- quest as detailed in the Request for Council Action (RCA) dated February 10, 2014, and draft agreement (Attachment A). Mr. Trudgeon clarified that this was a special project, and any additional time that may be required above and beyond the contract would be charged at an additional rate. Councilmember Willmus opined that, while it appears that this contract is for a unique situation to install specific equipment, the contract appeared to be ongoing in nature, and questioned that rationale. At the request of City Manager Trudgeon, Finance Director Chris Miller advised that the Anoka County JLEC had requested that the contract be open-ended. Mr. Miller noted that, while the project was foreseen to take place over the next eight- een months, the JLEC sought to ensure that the City of Roseville's IT staff would be available to them to assist in design and full deployment of their system. Councilmember Willmus questioned why a two-year timeframe had not been specified in the contract using that same rationale. Mr. Miller concurred that this was possible, but the City was simply following the request of the JLEC to ensure completion of the project from start to finish. City Attorney Gaughan noted that the contract contained a 90-day termination clause for their party; and even though it appeared to be an open-ended contract, the City of Roseville could terminate their participation upon giving that notice. Councilmember Etten noted that this contract was somewhat different from other agreements for IT services, based on the specific nature of certain equipment. Recognizing that the City's IT staff was already stretched and working well over typical full-time hours, Councilmember Etten questioned how this additional work would fit into this already tight schedule over this eighteen month period. Mr. Miller advised that, since it was for a limited time period, IT staff anticipated being able to fit the work in several hours each day with various staff covering it over an anticipated three month period, and not too concerned that it become a major burden to accomplish. Mr. Miller further noted that, one of the reasons the City's IT department was taking on this task was that, whether it liked it or not, they were involved as they were supporting a half-dozen cities in Anoka County that would be tied into this system. Mr. Miller clarified that the driving force be- hind this proposal was to ensure installation and operation of the equipment the way it will best serve the overall network and avoid future difficulties.