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Regular City Council Meeting Monday,April 14,2014 Page 12 Communications Manager Garry Bowman reviewed information and pre-loaded website examples also done by CivicPlus, and as detailed in the Request for Council Action(RCA) dated April 14, 2014. Mr. Bowman reviewed the initial procedure he had pursued, with this item on the City's docket now for well over a year, and one of the first things brought up dur- ing his employment interview: the need to retool the website. Mr. Bowman ad- vised that as he dug into the site, one thing he became aware of was Civic Plus's service to over 1,700 various cities and agencies; and that of that number, the City of Roseville was only one of eight of those entities still using this old platform. In his review of old RFP's, Mr. Bowman advised that he reviewed scoring of the various proposals, and found agreement with their proposals and presentations if applicable. Mr. Bowman noted that he reviewed proposals from a value engineer- ing approach, and therefore, interviewed two of the three offering the best pric- ing, and spoke personally with their representatives, either in person or by phone, and reviewed their processes and back-up systems, including that of the current vendor. At the end of his analysis, Mr. Bowman advised that he had challenged CivicPlus on their price to obtain the best value for the City of Roseville, and opined that the service offered by the other vendor at an additional $10,000 of- fered anything more than available with CivicPlus; in addition to staff time for migrating the current system. With the whole goal was to provide a refresh of the site; and while not solving all problems, Mr. Bowman opined that his recommen- dation would provide a fresh platform and brought him to make this recommenda- tion as detailed in the RCA dated April 17, 2014. Mr. Bowman clarified that the City was not seeking an"architect" or"planner" at this junction, but simply a "builder" for the initial design. Mr. Bowman assured that he would put together a group of staff and members of the CEC in the next step of the process as identified in the timeline of Attachment B to the report, and for talking with CivicPlus for a third party software integration. Mr. Bowman ad- vised that he found CivicPlus very receptive to working with the City on its needs, including third party software integration, noting that the City already used NeoGov for Human Resource areas; and the vendor also expressed willingness to work on an application route. Mr. Bowman noted that part of his support for Civ- icPlus was their software's dynamic design, and ability to support the estimated 30-40%hits from mobile sites, which allowed full site viewing on mobile devices, which he was very impressed with, as well as the feature allowing easy integra- tion of third parties. Mr. Bowman concluded that the bottom line for him was that he found few dy- namic differences between vendors, but he had found differences for staff in col- laborating with communities once they started putting those ideas forward. Spe- cific to websites, Mr. Bowman advised that he found little difference in the two vendors, since 80% of the website content is similar and based on information and/or documents, with differences found in staff in various departments having