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Regular City Council Meeting Monday,April 7,2014 Page 11 Mayor Roe advised that several of his personal interests for the Commission to consider were as follows: 1) The City is required by the State Auditor to report depreciation in Enterprise Funds, as a standard accounting method, with the current practice to list that depreciation as an expense. Mayor Roe questioned if there was a better way for the City to list that depreciation for the City and the State Auditor. 2) Mayor Roe sought input from the Commission on how best to deal with the twenty-year CIP and annual expenditures, with the current practice to set spending to funding even though there may be spikes from year to year. From a budget point of view,Mayor Roe sought ideas of how to handle that. Input from Commissioners Member Zeller noted that there was a good outline in the ordinance on the role of Chairperson internally; however, he asked the role of that person in presentations to the City Council or if that was done as a group effort, or how that interaction would work. Councilmember Etten opined that it would be some combination of that, typically with a joint meeting set by the Mayor and Commission Chair, or open floor at a meeting, with a written report by the Chairperson. From his perspective, if the City Council wanted to see the commission it would want to see the entire body. Mayor Roe opined that if the Commission was looking at a specific issue, they could also create a subcommittee to work on that issue at which time they would be the Commission's face before the City Council. At the request of Member Schroeder, Mayor Roe advised that the staff who would primarily be working with the Commission would be City Manager Trudgeon and Finance Director Miller, or their support staff designees; with Mr. Miller serving as their main staff liaison. With the 2014 budget in place, and the Commission tasked with looking at the 2015 budget initially, Member Cartier opined that the Commission would need to look at both the operating budget and the capital budget. Member Cartier ques- tioned if a sinking fund was currently set aside from annual tax receipts for big ticket items (e.g. new fire station, fire truck or other items) and if there was a pro- cess in place to address those expenditures, or if a mathematical number was built into the CIP. Mayor Roe affirmed that assumption, advising that it was not as typical for build- ings as they would be more often handled through bonding, but that replacement of systems (e.g. HVAC) would be allotted for in the CIP.