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Regular City Council Meeting Monday,April 7,2014 Page 13 Member Cartier opined that the Commission would be able to provide the City Council with suggestions for the various points brought up. Mayor Roe, in rebuttal to Councilmember McGehee's comments, clarified that approximately $250,000 had now been set aside annually for CIP maintenance; but the need was to adjust that amount to account for new pathways. As a new Commission in the process of forming, Member Bachhuber asked how the City Council wanted to be kept informed of the Commission's work plan and kept informed of priorities for the coming year as they began to deliver on their initial work. Mayor Roe suggested regular feedback through reports, not weekly unless things were happening that quickly; but by working with City Manager Trudgeon and Finance Director Miller on how to fit the Commission into the process and into City Council agendas. Mayor Roe suggested using e-mail updates to keep the City Council informed in between. Councilmember Willmus opined that this should be up to the Commission as part of their organizing discussions. Mayor Roe noted that the Commission meetings would be televised, with formal meeting minutes recorded, and video of the meetings, all part of that process. Mayor Roe further reviewed restrictions for Commissions, subject to Minnesota Open Meeting Laws, addressing quorums, official meeting notice, and other re- strictions that the Commission would need to work out administratively with staff, for monthly meetings and meetings of any greater frequency, with formal action to set those meetings and staff providing that administrative function to ensure they are sufficiently advertised and posted accordingly. Mayor Roe noted that the upcoming Ethics Training and orientation would cover many of these details. Member Hodder, referencing online tools available as mentioned by Mayor Roe, noted the challenge in providing that information and how it would be funded, based on his experience with similar challenges in his work with the Department of Education and Economic Development(DEED). Councilmembers agreed that such a recommendation to the City Council for that information would need to be part of the Commission's role. Mayor Roe noted that the Commission's budget was"zero" at this time. Councilmember Laliberte expressed her appreciation to the members appointed to serve on this Commission and for their time. Mayor Roe concurred, and wished the Commission good luck, and expressed his interest in their future recommendations.