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Human Rights Commission Minutes February 19, 2014 Page 4 of 10 Planning of Reception and Council Presentation on March 10: Commissioner Grefenberg expressed disappointment that only one Councilmember attended the reception last year since the City Hall was the selected venue so as to facilitate their attendance. He suggested that a different location be selected for the event, other than the basement of City Hall. Vice Chair Becker recalled that at least two Councilmembers were in attendance last year and suggested the reception remain at City Hall to keep the event simple for the award-winning families attending. Commissioner Grefenberg suggested the Fireside Room or the Rose Room at the Skating Center be chosen for the event. He questioned if the City's reception €��for the winning essayists should be delayed until the statewide awards were selected by the MN League of Cities. He asked when spring break would be held for the Roseville School District in March. Youth Commissioner Sarah Thomas indicated school would be out the week of March 17th Commissioner Grefenberg was in favor of delaying the reception �after March �4� lOth to allow for additional time to organize and plan the event. Commissioner Courneya supported the event being delayed � beyond the 24th of March. She recommended the event remain at City Hall and that it be held prior to the Council meeting for the convenience of the families and Councilmembers attending. Chair Groff questioned if the reception should include a fixed program. Commissioner Grefenberg recommended a short and informal program be incorporated into the reception to ensure that the families of essay winners and Councilmembers in attendance are acknowledged. Commissioner Courneya volunteered to assist staff in planning the reception. In response to Commissioner Grefenberg's urging, she agreed to upgrade last year's menu. Human Rights Commission Participation in the MN League of Human Rights Commissions: Chair Groff explained the Roseville HRC was seeking a volunteer to attend the MN League of Human Rights Commissions Annual Meeting and to serve on its Board of Directors this year. He asked when the League would meet and select its Board. Commissioner Grefenberg reported the g�e� League's Annual Meeting would ��rbe on Saturday, February 22, 2014 at the Brooklyn Park City Hall in the Council Chambers at 11:00 a.m. (Editorial Note: the meeting was eventually held at the Richfield City Hall.) He recommended the HRC continue its membership for one year. Chair Groff asked if a representative and an alternate could be selected from the group. Commissioner Grefenberg stated this would be allowed, but clarified that the election of all directors occurred at the upcoming annual meeting.