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Human Rights Commission Minutes March 28, 2014 Page 2 of 6 Commissioner Grefenberg asked if the City Council had been invited to the reception. Ms. Collins commented the entire Council had been invited. Vice Chair Becker asked if the reception would have refreshments. Ms. Collins stated in the past Nelson's has provided bars/cookies. She explained the budget for refreshments had been increased and Nelson's would be able to assist with this. Commissioner Grefenberg recommended Chair Groff speak at the beginning of the reception and provide those in attendance with information on the HRC. Ms. Collins requested the HRC discuss how the presentation to Council would be handled. She reported the top four essays would be read to Council, but an HRC member would need to be attendance to introduce the winners. Chair Grefenberg explained he had a script from last year's presentation to Council that he could provide to Chair Groff. Chair Groff indicated this would be helpful and he would be willing to attend lead the presentation to Council. Naturalization Ceremony Ms. Collins provided the HRC members with a program for the upcoming naturalization ceremony. She encouraged the HRC to consider someone to lead the Pledge of Allegiance for the ceremony, perhaps someone how has went through the naturalization ceremony. Commissioner Brisbois suggested staff contact Kaying Thao to see if she would be willing to lead the Pledge of Allegiance. Ms. Collins indicated she would reach out to Ms. Thao. Commissioner Grefenberg requested the order of events on the program be amended slightly to have Chair Groff speak prior to the mayor, due to the fact this was an event sponsored by the HRC. Ms. Collins commented she would make this change. Chair Groff questioned the length of the ceremony. Ms. Collins estimated the ceremony would take 45 minutes. She requested HRC members arrive early to assist with setup for the event. Commissioner Grefenberg requested the HRC signup sheet be set out at the ceremony. He questioned how many people would be attending the ceremony and how much the Commission had budgeted for refreshments. Ms. Collins anticipated that 100 people would be in attendance. After a brief discussion there was a consensus that prior to the reception which would follow the ceremony, guests would be afforded the opportunity to sign up for the HRC list-serve. Commissioner Grefenberg suggested the HRC direct staff to spend up to $300 for refreshments. He recommended tea be served at the event.