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Roseville, MN - Official Website Page 6 of 8 Ad hoc Subcommittee on Planning Cultural Festival during Rosefest 2014: Chair Grefenberg asked if there was a report from the members planning the Cultural Festival in conjunction with the Roseville Rosefest events at the end of June. There was nothing to report. Chair Grefenberg asked if there were any objections to authorizing the ad hoc subcommittee to submit a preliminary outline of Culture Fest events to the Parks Department without Commission review in December in order to meet the January 1St deadline. There being none, Chair Grefenberg concluded that the ad hoc committee could submit the report without formal HRC review and approval by the January 1St deadline. Other Standing Committee Reports: None. Staff Report Financial Report: Ms. Curti reviewed the financial report in the meeting packet with the Commission. Vice Chair Brisbois questioned why the Commission had spent $580 at the Nelson ?s Cheese & Deli. Chair Grefenberg explained these expenses were to provide food at the two Community Dialogues and the reception for the student essay contest winners. He reported all but $83 was reimbursed to the City by the Bush Foundation or the Minnesota League of Human Rights. Commissioner Thao requested the financial reports reflect that these expenses were reimbursed. Commissioner Becker questioned the balance available to the HRC at this time. Ms. Curti indicated the current balance available to the HRC was approximately $1,700. There was a brief discussion as to whether any of the unexpended funds from calendar year? s 2013 budget would be available for expenditure by the Commission in 2014. Commissioner Thao asked staff liaison Curti to research this question and report back to the Commission. 2014 Essay Contest: Ms. Curti explained the Commission received 116 essays from Roseville Area Middle School. Pa review School decided to not participate in the essay contest this year. She reported the essays have been distributed to Vice Chair Brisbois and Commissioner Courneya who had previously volunteer to do the first round of reviews. The essays would be evaluated and then a full commission review would begin in mid - December. The top essays along with the scoring rubric and guidelines would be distributed to all Commissioners in December. Commissioners will have until February 7 to score the essays. The Commission would then review scores and select the top essays at the February 19, 2014 commission meeting. Preliminary Assessment of 2014 Foundation Grant Possibilities: Chair Grefenberg postponed further discussion on this issue since Commissioner Singleton, who had raised this issue, was not present. Grefenberg clarified that the previous December deadline was not an application deadline, but an internal deadline for the Bush Foundation to submit information to potential grant applicants, such as the Human Rights Commission. Staff Liaison Curti concurred. New Business: Ms. Curti noted that the 2014 HRC calendar was in the Commission ?s meeting packet. Election of Officers http:// mn- roseville. civicplus.com /Archive.aspx ?ADID =1661 &PREVIEW =YES 5/5/2014