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�� <br />REQUEST FOR COUNCIL ACTION <br />Date: 5/12/14 <br />Item No.: 13.c <br />Department Approval City Manager Approval <br />�' ������� <br />Item Description: Authorize Project Packages for the Parks and Recreation Renewal Program <br />BACKGROUND <br />After an extensive and exhaustive community process to shape the Parks and Recreation Renewal <br />Program (Renewal Program), on November 25, 2013, the City Council authorized seeking proposals for <br />the entire Renewal Program (12 packages) using the Best Value Business Model. <br />Following City Council support and encouragement, the Best Value method of procurement has been <br />utilized throughout the Renewal Program with success. The process focuses on the Best Value for the <br />City, including quality proj ects at a fair price. The goal is to identify a contractor who has thoroughly <br />thought through the proj ect, has included everything foreseen, identifies risks and a plan to mitigate risks, <br />� and has proven their high performance capabilities through a scoring and interview process with an <br />�� evaluation team. The evaluation teams have been made up of city staff, a representative of LHB (the <br />� City's lead consultant) and a parks and recreation commission member. <br />The best value process uses six selection criteria: <br />�� • Past Performance Information (PPI) (5%) <br />� � • Project Capability (10%) <br />• Value Added (10%) <br />• Identification and Mitigation of Risk (15%) <br />• Cost (25%) <br />� Interview of Key Personnel (35%) <br />The submittal evaluation process is "blind" (no bias from knowledge of consultant names by the selection <br />� committee), minimizes the decision making of the selection committee, and forces the contractors to <br />� show dominant and clear reasons as to why they should be hired. The process connects value with price, <br />�� forcing contractors to show dominant value. To further minimize the bias by the selection committee <br />� during the submittal evaluation process, the selection committee does the following: <br />� 1. Rates all criteria separately. <br />z: � 2. Justifies any high or low rating. <br />z�� 3. Does not see the prioritization of contractors until after the prioritization is completed. <br />4. Does not see the price breakout and PPI until after the prioritization of the contractors. <br />Page 1 of 8 <br />