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Special City Council Meeting Thursday, May 22,2014 Page 23 Administration Department- City Manager Patrick Trudgeon Given the significant changes and reorganizational efforts of the Administration Department over the last year, Mr. Trudgeon advised that no monumental changes were proposed. Mr. Trudgeon noted that the remainder of 2014 and 2015 should allow the department to catch its collective breath and continue coordinating and streamlining communication efforts from that reorganization effort and expansion and use of volunteers. Mr. Trudgeon noted that the City's new Volunteer Coordinator would begin work next week, allowing six months for her to work into 2015 and continue changes already implemented. Mr. Trudgeon noted that the Department would continue to support City advisory commissions, noting additional costs for a Human Rights Commission recording secretary, in addition to recording for newly-created Finance and Community En- gagement Commissions, and continued staff liaison support. Mr. Trudgeon recommended an additional $7,000 be allotted for impacts of em- ployee health insurance costs to get back to a realistic level, since cuts had been too severe in 2014. Mr. Trudgeon advised that mandates and related health care systems remained an unknown at this time. Mr. Trudgeon advised that an additional $10,000 was recommended for HRIS support in 2015, including annual software maintenance to allow installation of additional modules to coordinate payroll and performance reviews. While the Human Resources Department was supported by only one Administrative Assis- tant at this time and not being addressed as part of the 2015 budget, Mr. Trudgeon cautioned Councilmembers that they should give this staffing situation considera- tion in the near future based on current work loads. Mr. Trudgeon advised that he was recommending an increase in the 2015 Com- munications capital budget, as part of CIP projections, for camera replacements and other capital items, representing a significant increase. Mr. Trudgeon noted that pending cable franchise renewal agreements was another unknown at this time, and could affect flow of into the Communications Fund, even though at this time the fee remained intact at 5%; but noting that there may be further re- strictions on what would be required of those dollars or how they were allocated. However, Mr. Trudgeon noted that the Fund retained a healthy balance at this time, and advised that more information should be available at the June 16, 2014 meeting. At the request of Councilmember McGehee, Mr. Trudgeon stated that he antici- pated no more than a $38,700 increase, pending those unknowns mentioned,