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City Council Agenda
Monday, July 14, 2014
6:00 p.m.
City Council Chambers
(Times are Approximate — please note that items may be
earlier or laier than listed on the agenda)
6:00 p.m. 1. Roll Call
Voting & Seating Order: McGehee, Willmus, Laliberte,
Etten, Roe
6:02 p.m. 2. Approve Agenda
6:05 p.m.
6:10 p.m.
6:15 p.m.
6:20 p.m.
3. Public Comment
4. Council Communications, Reports and Announcements
5.
6.
6:30 p.m. 7.
Recognitions, Donations and Communications
a. Proclaim Night to Unite
Approve Minutes
a. Approve June 18, 2014 Special Council Meeting Minutes
b. Approve July 7, 2014 Council Meeting Minutes
c. Approve July 9, 2014 Special Council Meeting Minutes
Approve Consent Agenda
a. Approve Payments
b. Approve Business and Other Licenses and Permits
c. Approve General Purchases and Sale of Surplus Items in
Excess of $5000
d. Approve a Resolution Authorizing the City of Roseville to
Participate in the Minnesota GreenStep Cities Program
e. Accept the Roseville Area High School Police Liaison
Officer Agreement for the 2014-2015 School Year
£ Approve IT Shared Service Agreement with the City of
Columbia Heights
g. Approve Park Building Electronic Door Access Control
and Video Security
h. Adopt City Manager Goals
Council Agenda - Page 2
i. Authorize Fire Department to Use the HGACBuy
Purchasing Agreement for Buying New Fire Engine
6:35 p.m. 8. Consider Items Removed from Consent
9. General Ordinances for Adoption
10. Presentations
6:40 p.m. a. Joint Meeting with Ethics Commission and Consideration
of Proposed Changes by the Ethics Commission to the
Roseville Ethics Code
7:20 p.m.
8:20 p.m.
8:50 p.m.
9:15 p.m.
b. Morris Leatherman Roseville Survey Presentation
11. Public Hearings
f f►a
13.
Budget Items
a. Receive the 2015 City Manager Recommended Budget
Business Items (Action Items)
a. Request by the Community Development Department for a
Text Amendment to the Commercial and Mixed Use
Districts Section of the Zoning Ordinance, Specifically
Table 1005-1 Regarding Residential, Civic, and
Institutional Uses
14. Business Items — Presentations/Discussions
a. Discuss Amusement Devices as a Conditional Use
9:45 p.m. 15. City Manager Future Agenda Review
9:50 p.m. 16. Councilmember Initiated Items for Future Meetings
10:00 p.m. 17. Adjourn
Some Upcoming Public Meetings... ... ...
Tuesda Jul 15 6:00 .m. Housin & Redevelo ment Authorit
Monda Ju121 6:00 .m. Ci Council Meetin
Tuesda Ju122 6:30 .m. Public Works, Environment & Trans ortation Commission
Au ust
Tuesda Au 5 630 .m. Parks & Recreation Commission
Wednesda Au 6 630 .m. Plannin Commission
Monda Au 11 6:00 .m. Ci Council Meetin
Tuesda Au 12 State Prim Election
Wednesda Au 13 630 .m. Ethics Commission
Thursda Au 14 630 .m. Communit En a ement Commission
All meetings at Roseville City Hall, 2660 Civic Center Drive, Roseville, M1V unless otherwise noted.
S.a Proclaim Night
To Unite
City of
<<�'i
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NIGHT TO UNITE 2014
PROCLAMATION
WHEREAS, the Minnesota Crime Prevention Association (MCPA) is sponsoring a
nationwide crime prevention program on August 5, 2014 called "Night to Unite'; and
WHEREAS, the "SthAnnual Night to Unite"provides a unique opportunity for
Roseville to join forces with thousands of other communities across the state and country in
promoting cooperative, police-community crime prevention efforts; and
WHEREAS, Roseville Neighborhood Watch plays a vital role in assisting the Police
Department through joint crime prevention efforts in Roseville and is supporting "Night to
Dnite 2014" locally; and
WHEREAS, it is essential that the citizens of Roseville be aware of the importance of
crime prevention programs and the impact that their participation can have on reducing crime
in Roseville; and
WHEREAS, police- community partnerships, neighborhood safety, awareness and
cooperation are important themes of the "Night to Unite"program;
NOW, THEREFORE WE, THE ROSEVILLE MAYOR AND CITY COUNCIL, do
hereby call upon all citizens of Roseville to join ROSEVILLE NEIGHBORHOOD WATCH
GRODPS and the Minnesota Crime Prevention Association in supporting "Night to Unite" on
August 5, 2014.
BE IT FURTHER RESOLVED THAT, WE, ROSEVILLE MAYOR AND CITY
COUNCIL, do hereby proclaim Tuesday, August 5, 2014 as "NIGHT TO DNITE" in
ROSEVILLE, RAMSEY COUNTY, MINNESOTA.
Daniel J. Roe, Mayor
Date: July 14, 2014
Item: 6.a
Approve June 18, 2014 Special
City Council Meeting Minutes
Date: July 14, 2014
Item: 6.b
Approve July 7, 2014
City Council Meeting Minutes
Date: July 14, 2014
Item: 6.c
Approve July 9, 2014
City Council Meeting Minutes
Department Approval
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Item Description:
BACKGROUND
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J�,
REQUEST FOR COUNCIL ACTION
Approve Payments
Date: 7/14/2014
Item No.: 7.a
City Manager Approval
��... � �-
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State Statute requires the City Council to approve all payment of claims. The following summary of claims
has been submitted to the City for payment.
�
ACH Payments $215,183.11
7474286-74365 $291,227.43
Total $506,410.54
A detailed report of the claims is attached. City Staff has reviewed the claims and considers them to be
appropriate for the goods and services received.
POLICY OBJECTIVE
Under Mn State Statute, all claims are required to be paid within 35 days of receipt.
FINANCIAL IMPACTS
All expenditures listed above have been funded by the current budget, from donated monies, or from cash
reserves.
STAFF RECOMMENDATION
Staff recommends approval of all payment of claims.
REQUESTED COUNCIL ACTION
Motion to approve the payment of claims as submitted
Prepared by: Chris Miller, Finance Director
Attachments: A: Checks for Approval
Page 1 of 1
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REQUEST FOR COUNCIL ACTION
Date: 07/14/2014
Item No.: 7.b
Department Approval City Manager Approval
� � �� � �
� �
Item Description: Approve 2014 Business and Other Licenses and Permits
BACKGROUND
Chapter 301 of the City Code requires all applications for business and other licenses to be submitted to the
City Council for approvaL The following application(s) is (are) submitted for consideration:
Massa�e Therapist License
Robert Tessman
Roseville Acupuncture and Massage
2201 Lexington Ave N, Suite 103
Roseville, MN 55113
Timothy Brinkman
Roseville Acupuncture and Massage
2201 Lexington Ave N, Suite 103
Roseville, MN 55113
POLICY OBJECTIVE
Required by City Code
FINANCIAL IMPACTS
The correct fees were paid to the City at the time the application(s) were made.
STAFF RECOMMENDATION
Staff has reviewed the applications and has determined that the applicant(s) meet all City requirements. Staff
recommends approval of the license(s).
REQUESTED COUNCIL ACTION
Motion to approve the business and other license application(s).
Prepared by: Chris Miller, Finance Director
Attachments: A: Applications
Attachment A
1����
�
Finance Department, License Division
2660 Civic Center Drive, Roseville, MN 55113
(651)792-7036
Massage Therapist License
❑ New License � Rene�val For the License Year Endin� June 30, �-S
1. Full Legal Name (Please Print) 1 C' �; S �� �i �7 �f;�!�_,r }� � f; ��,�
2. Home Address
( Street)
3. Telephone .
4. Date of Birth �n�,u fld yyyy)
�. Email Address
�
6. Driver's License Ninnber
7. Ethnicity:
8. Sex:
(Last)
�
�Cell
/ 1 ,
/ '� /
(First)
(City) � (State)
❑ Home ❑ Work
State of Issuance
9. Have you ever used or been known by any name other than the legal name given in number 1 above:'
❑ Yes �No If Yes, List each full name along with dates and places where used.
iddle)
(Z�p)' �
10. Name and address of the licensed Massage Therapy Establishmeut at which you expect to be employed:
���,�+� �wra��t���� �-M�,ss�.� aaGi ���;.���;.� A� � s��.�J� Ic���
1 L Have you held any previous massage therapist licenses`? If yes, in which city were you licensed'?
� Yes �'`/�,( b.'` `^ � ❑ No
12. If you answered Yes to number i 1 above, were any previous massage therapist licenses revoked, suspended or not
renewed'? If yes, explain in detail on the back of this page.
❑ Yes �No ❑ N,'A
The information that you are asked to provide on the application is classified by State law as either public, private or
confidentiaL All data, with the exception of driver's license numbers, will constitute public record if and when the license is
granted. Our intended use of the information is to perform the background check procedures required prior to license issuance.
If you refuse to supply the information, the license application may not be processed.
By signing below you certify that the above information is correct and authorize the City of Roseville Police Department to run
your information for the required backgro�ind checks. (Note: Backaround checks may take up to 30 davs to complete.)
Signature
Date�y
�
Please pri thi orm and mail or hand-deliver along with a certified copy of a diploma or certificate of graduation fi-om a
school f assaae therapy including proof of a minimum of 600 how•s in successfully completed course work as described in
Roseville Ordinance 116, Massage Therapy Establishments.
License Fee is �100.00 (prorated quarterly)
Make checks payable to: City of Roseville
�`�
�
Finance Department, License Division
2660 Civic Center Drive, Roseville, MN 55ll3
(651} 792-7036
Massage Therapist License
�..,/ � i
❑ New License �J,Renewal For the License Year Ending June 30, -�� t�
� �.� / / �� � �i
1. Full Legal Name (Please Print)
2. Home Address
(Street)
3. Telephone
4. Date ofBirth (mn,�dcUyyyy)_
��/Ti �t_ //�l'IdT% N
(Last) (First)
(City) (State)
�Cell ❑ Home ❑ Work
/
, , , .
5. Email Address
_,_�
6. Driver's License Number
— �` . _ . . ,
7. Ethnicity:
8. Sex:
(Middle)
State of Issuance �'
9. Have you ever used or been known by any name otner tnan tne legai name g�vem m �umner � anove r
❑ Yes �No if Yes, List each full name along with dates and places where used.
/
10. Na.me and address of the licensed
at which you expect to,�be employed:
(Zip)
ss i(�
11. Have you he ny pre ious massage therapist licenses? Tf yes, in which city were you licensed?
Yes � ��;/� �� S � /�� ❑ No
�
12. If you answered Yes to number 11 above, were any previous massage therapist licenses revoked, suspended or not
renewed? If yes, explain in detail on the back of this page.
❑ Yes �f No ❑ N/A
/ _.
The information that you are asked to provide on the application is classified by State law as either public, private or
confidential. All data, with the exception of driver's license numbers, will constitute public record if and when the license is
granted. Our intended use of the infoiYnation is to perform the background check procedures required prior to license issuance.
If you refuse to supply the information, the license application may not be processed.
By signing below you certify that the above information is correct and authorize the City of Roseville Police Department to run
your information for the required background checks. (Note• Background checks may take up to 30 davs to complete.)
Date � `�D/
Please print this form and mail or hand-deliver along �vith a certified copy of a diploma or certificate of graduation from a
school of massage therapy including proof of a minimum of 600 hours in successfully completed course work as described in
Roseville Ordinance 116, Massage Therapy Establishments.
License Fee is $100.00 (prorated quarterly)
Make checks payable to: City of Roseville
�i1 `Y
��r I
REQUEST FOR COUNCIL ACTION
Date: 7/14/2014
Item No.: 7.c
Department Approval City Manager Approval
�. x ,� ��-s--��-�.�.-
Item Description: Approve General Purchases or Sale of Surplus Items Exceeding $5,000
BACKGROUND
City Code section 103.05 establishes the requirement that all general purchases and/or contracts in
excess of $5,000 be approved by the CounciL In addition, State Statutes require that the Council
authorize the sale of surplus vehicles and equipment.
General Purchases or Contracts
City Staff have submitted the following items for Council review and approval:
Budget /
De artment Vendor Descri tion Amount CIP
Skatin Center ECA Electrostatic Paintin Skatin Center (a) $19,400.00 CIP
Comments/Description:
a) Includes pressure wash entire faciliry, priming the Arena portion, and painting the entire faciliry.
Sale of Sur�lus Vehicles or Equi�ment
City Staff have identified surplus vehicles and equipment that have been replaced and/or are no longer
needed to deliver City programs and services. These surplus items will either be traded in on
replacement items or will be sold in a public auction or bid process. The items include the following:
De artment Item / Descri tion
N/A N/A
POLICY OBJECTIVE
Required under City Code 103.05.
FINANCIAL IMPACTS
Funding for all items is provided for in the current operating or capital budget.
STAFF RECOMMENDATION
Staff recommends the City Council approve the submitted purchases or contracts for service and, if
applicable, authorize the trade-in/sale of surplus items.
Page 1 of 2
REQUESTED COUNCIL ACTION
Motion to approve the attached list of general
applicable; the trade-in/sale of surplus equipment.
Prepared by: Chris Miller, Finance Director
Attachments: A: 2014 CIP Summary
purchases and contracts for services and where
Page 2 of 2
City of Roseville
2014 Capital Itnprovement Plan Summary
Asset Tvve
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Vehicles
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Denartment / Function Item / Descrivtion
Police Marked squad replacement (5)
Police Unmarked vehicles (2)
Police CSO Vehicle
Fire Command Unit
Fire Rescue Boat
Streets Vehicle #123 Patch Hook Body
Streets Vehicle #124 Oil distribution body/chassis
Park Maintenance Replace Vehicle #501 3/4 ton with plow
Park Maintenance Replace Velucle #508, 3/4 ton with plow
Park Maintenance Replace Vehicle #533, 3/4 ton with plow
Park Maintenance Replace Vehicle #532, 1/2 ton
Skating Center Replace Zamboni
Sanitary Sewer Vehicle #203 1-ton truck
Sanitary Sewer Vehicle #225 Backhoe
Attachment A
Updated 06/30/2014
Council YTD
Planned Approval Actual
Amount Date Amount Difference
$ 147,440 1/13/2014 $ 149,216 $ (1,776)
46,680 - -
33,950 1/13/2014 - -
45,000 1/13/2014 - -
18,000 3/24/2014 24,820 (6,820)
100,000 - -
120,000 4/14/2014 52,850 67,150
35,000 - -
45,000 - -
35,000 - -
25,000 - -
- 2013 CIP 106,093 (106,093)
28,000 3/24/2014 - -
50,000 - -
Total Velvcles $ 729,070 $ 332,979 $ (47,539)
Central Services Postage Machine Rental
Central Services Copier/scanner rentals
Police Computer equipment
Police Office furniture
Police Evidence room equipment replacements
Police Laptop replacement far squads
Police Squad conversion
Police Non-lethal weapons
Police Long-gun parts
Police Sideartn parts
Police Tactical gear
Police SWAT vests
Police Defibrillatars
Police Radar units
Police Stop sticks
Police Rear transport seats
Police Control boxes
Police Radio equipment
Fire Firefighter turnout gear
Fire Lifepacks - 12
Fire Ventilation equipment
Fire equipment tools
Fire Head protection
Fire Vehicle laptops
Fire Rescue Equipment
Engineering Office furniture
Streets Vehicle #122 Wheel loader bucket scale
Streets Vehicle #153 Trailer Felling
Streets Street signs
Streets Mower/ Snow blower combo
Streets Anti-icing Hook setup
Streets Spray Injection Patch Trailer
Maintenance Garage Replace office funliture
Park Maintenance MainTrac software
Park Maintenance Park security systems
Park Maintenance Unit #520 trailer
Park Maintenance Unit #538 portable generatar
Park Maintenance Snowblower
Skating Center Ice show curtain - arena
Skating Center OVAL bandy boards
Communications Web conferencing equipment: Aspen Rootr
Communications Control room equipment replacements
Information Technology Computers, monitars printers
Information Technology Netwark: servers, routers, etc.
$ 3,340
78,000 n/a
7,210
2,060
2,575
5,645
15,450
1,545
3,090
2,060
5,150
6,180
1,545
4,120
1,030
2,705
2,575
15,450
52,800
30,000
6,000 3/24/2014
8,000
9,000
11,000
- n/a
20,000
6,000 2/24/2014
8,000
50,000
30,000 1/6/2014
20,000 1/13/2014
- n/a
8,000
25,000
150,000
5,000
3,000
1,000
8,000
8,000
10,000
10,000
52,200 Multiple
62,000 Multiple
$ - $
27.795
422
9,169
1,853
5,186
146
6,622
4,628
5,093
23,943
14,534
52,850
40,542
4,037
50,205
1,638
6,281
207
(36)
15,304
(622)
(4,628)
908
6,057
5,466
(52,850)
11,658
57,963
City of Roseville
2014 Capital Itnprovement Plan Summary
Asset Tvve
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Equipment
Council
Planned Approval
Denartment / Function Item / Descrivtion Amount Date
I�lfortnation Technology Telephones, UPS, other 14,200 Multiple
Communiry Dev. Office furniture 5,500
Community Dev. Large fortnat printer 5,000
Community Dev. Computer software 1,500
Water Water meters, AMR system 530,000 Priar Year
Water Replace/upgrade SCADA 20,000
Water Field computer replacement 5,000
Water Compactar far backhoe 5,000 1/27/2014
Sewer Replace/upgrade SCADA 20,000
Sewer Field computer replacement 5,000
Sewer Compactar far backhoe - 1/27/2014
Stortn Drainage Replace Unit #115 flair mower 25,000
Storm Drainage Mower/ Snow blower combo 30,000 1/6/2014
Stortn Drainage Vehicle #225 Backhoe 50,000
Storm Drainage Replace/upgrade SCADA 20,000
Storm Drainage Backhoe compactar 5,000 1/27/2014
Stortn Drainage Vehicle #122 Wheel loader bucket scale 6,000 2/24/2014
Golf Course Gas pump and tank replacement 10,000
Golf Course Greens mowers 27,000
Golf Course Course netting/deck/shelter 8,000
Golf Course C�shtnan 15,000
Total Equipment $ 1,559,930 $
Updated 06/30/2014
YTD
Actual
Amount
1,983
1,713
494,709
4,337
4,337
24,542
995
4,337
5,093
738,863 $
Difference
3,017
(213)
35,291
663
(4,337)
5,458
19,005
663
908
158,007
City of Roseville
2014 Capital Itnprovement Plan Summary
Asset Tvve
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Bldgs & Infrastructure
Council
Planned Approval
Denartment / Function Item / Descrivtion Amount Date
General Facilities Doar card reader $ 6,000
General Facilities Replace MUA 30,000
General Facilities Replace Kewanee Boiler @ City Hall 40,000
General Facilities Fire Station #2 repurposing 25,000
General Facilities Overhead door replacement @ PW 15,000
General Facilities Remodel Fire Admin area @ Ciry Hall 35,000 4/14/2014
General Facilities Emergency generatar 40,000
General Facilities Replace tables and chairs 25,000
General Facilities Central Park gytnnasium improvements 5,000
General Facilities Video surveilance camera replacement - n/a
General Facilities Ciry Hall, PW Roofing Project - 6/9/2014
Street Lighting Larpenteur Avenue streetlights 25,000
Street Lighting General replacement - streetlight fixtures 25,000 5/12/2014
Central Garage Replace fuel management system 50,000
Central Garage Drill press 2,000
Skating Center Water heater - commons 8,000
Skating Center Water starage tank - commons 8,000
Skating Center Refrigeration system - OVAL 60,000
Skating Center Lobby Roof - OVAL 85,000
Skating Center Mechanical Room improvements - OVAL 60,000
Skating Center Bathroom partitions - OVAL 5,000
Pathways Pathway Maintenance 180,000 6/9/2014
Pavement Management Mill & Overlay 1,000,000
Pavement Management MSA Street Construction / Overlay 1,000,000
Park Improvements Park Renewal Program 5,467,000 Priar Year
Water Water system improvements 700,000
Water Elevated starage tank repairs/painting 800,000
Water Booster station improvements 200,000
Sanitary Sewer Sanitary Sewer improvements 900,000
Sanitary Sewer I& I reduction, Lift station repairs 300,000
Storm Drainage Pond Improvements, sewer replacement 650,000 3/24/2014
Golf Course Course improvements 5,000
Golf Course Parking lot improvements 7,500
Golf Course Clubhouse kitchen equipment 5,000
Golf Course Clubhouse roof replacement 30,000
Total Buildings & Infrastructure $ 11,793,500
Updated 06/30/2014
YTD
Actual
Amount
$
17,845
4,487
1,000
Difference
$ -
17,155
(4,487)
(1,000)
255,535 5,211,465
260,885 639,115
7,773 642,227
$ 547,525 $ 6,504,475
Total - A112014 CIP Items $ 14,082,500 $ 1,619,367 $ 6,614,943
��� ti
�
REQUEST FOR COUNCIL ACTION
Date: July 14, 2014
Item No.: 7.d
Department Approval City Manager Approval
��� �����
Item Description: Approve a Resolution authorizing the City of Roseville to participate in the
Minnesota GreenStep Cities Program
BACKGROUND
The GreenStep Cities program aims to provide Minnesota cities with a clear pathway to greater
sustainabiliry based upon implementing best practices specific to Minnesota cities of differing sizes and
capabilities. Due to the multiple environmental, economic and social dimensions of the best practices,
leadership from the city council is needed to oversee the implementation and integration with other city and
community activities and with other governmental jurisdictions as appropriate.
During fall 2007, Minnesota's Clean Energy Resource Teams (CERTs) held regional listening sessions
around the state to discuss community-based energy opportunities and the state's Next Generation Energy
Act of 2007. The idea was raised of creating a sustainable cities program, free to cities that would
� challenge, assist and recognize cities that were "green stars." This idea was taken up by the 2008
�� Legislature, which directed the MPCA, the Division of Energy Resources at the Minnesota Department of
���� Commerce, and CERTs to recommend actions cities could take on a voluntary basis.
� Those recommendations are contained in the report Minnesota GreenStep Cities (available on line and by
�� request). Representatives from dozens of cities, non-profit organizations, businesses and state government
� agencies provided the outline for what has been developed as the Minnesota GreenStep Cities program,
�. which began in June 2010.
�� In May 2012 the GreenStep Cities program received awards in the categories of Sustainable Communities
� and 2012 Partnership of the Year from the Minnesota organization Environmental Initiative. The awards
�. honor partnerships, inspire other organizations to create similar projects, and encourage collaborative
� approaches to environmental problem solving. Over 340 attendees at the awards dinner voted among the 15
�� finalists nominated for the 2012 Parmership of the Year.
�_ After reaching Step One status, a website will be created for the City that documents our current practices
� within several categories. Recently, volunteers from the Minnesota State University Mankato completed an
�� inventory of our current practices and indicated that the City would qualify for at least Step 2 with our
�� existing practices. Staff will enter that information into The GreenStep website once established and notify
z Council once additional Steps have been obtained.
� To join the GreenStep Cities program as a Step One city, cities adopt a GreenStep participation resolution
�� that names a contact person to be the city's GreenStep coordinator. Staff is recommending the
�_ Environmental Specialist, Ryan Johnson, be appointed the contact person.
., The City's Public Warks, Environment and Transportation Commission will also have an active role in the
�, management of the GreenStep Cities Program within the City of Roseville. Once the city enters its current
practices into the website and it is verified that we have achieved at least a Step 2 level, the city is eligible
for recognition at the next annual League of Minnesota Cities conference.
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For more information on the GreenStep program go to htt�://�reenste�.pca.state.mn.us/
t POLICY OBJECTIVE
.. The City of Roseville is committed to find sustainable ways to reduce its energy footprint on the
� environment.
,. FINANCIAL IMPACTS
., The GreenStep Cities program has no direct cost. There will be some staff time costs gathering energy use
�:�� information and entering it into the website. Costs to administer certain practices will be reviewed as those
���� practices are brought before the Council for specific approval or through the normal budget process.
> STAFF RECOMMENDATION
�� Staff recommends approval of a resolution authorizing the City of Roseville to participate in the
�= Minnesota GreenStep Cities Program.
REQUESTED COUNCIL ACTION
L Approve a Resolution authorizing the City of Roseville to participate in the Minnesota GreenStep Cities
Program.
Prepared by: Marc Culver, City Engineer/Assistant Public Works Director
Attachment: A: Resolution
B: GreenStep Ciry Background Information
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Attachment A
EXTRACT OF MINUTES OF MEETING
OF THE
CITY COUNCIL OF THE CITY OF ROSEVILLE
� � � � � � � � � � � � � � � � �
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Roseville, County of Ramsey, Minnesota was duly held on the 14th day of July, 2014,
at 6:00 p.m.
The following members were present: ; and the following were absent:
Councilmember introduced the following resolution and moved its adoption:
RESOLUTION No.
RESOLUTION AUTHORIZING THE CITY OF ROSEVILLE TO PARTICIPATE
IN THE MINNESOTA GREENSTEP CITIES PROGRAM
WHEREAS, Minnesota Session Laws 2008, Chapter 356, Section 13 directed the
Minnesota Pollution Control Agency ("MPCA") and Office of Energy Security in the
Department of Commerce ("Office of Energy Security"), in collaboration with Clean
Energy Resource Teams ("CERTs"), to recommend municipal actions and policies that
wark toward meeting the State's greenhouse gas emissions reduction goals; and
WHEREAS, a broad coalition of public and private stakeholders including the League of
Minnesota Cities, the MPCA, Office of Energy Security and CERTs responded to the
2008 legislation by establishing the Minnesota GreenStep Cities program to provide a
series of sustainable development best practices focusing on local government
opportunities to reduce energy use and greenhouse gases; and
WHEREAS, Minnesota GreenStep Cities is a voluntary challenge, assistance and
recognition program to help cities achieve their sustainability and quality-of-life goals.
GreenStep is a free, continuous improvement program, managed by a public-private
partnership, and based upon 28 best practice; and
WHEREAS, the Ciry of Roseville City Council and the City of Roseville Public Warks,
Environment and Transportation Commission have expressed interest in pursuing
GreenStep City recognition.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Roseville
does hereby authorize the City of Roseville (the City) to participate in the Minnesota
GreenStep Cities program that offers a free, voluntary continuous improvement
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framewark Passage of this participation resolution allows the City to be recognized as a
Step One GreenStep City. Be it further resolved that the City:
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Appoints the City's Environmental Technician to serve as the City's GreenStep
coordinator for best practice documentation/implementation; and
Will facilitate the involvement of community members and other units of
government as appropriate in the planning, promoting and/or implementing of
GreenStep Cities best practices; and
Grants to the GreenStep program's buildings advisor read-only access to the
City's B3 Benchmarking Database so as to facilitate analysis and cost-savings
advice to the City regarding its buildings' energy use; and
Will claim credit for having implemented and will wark at its own pace toward
implementing any [4, 6 or 8, depending on your city category of C, B or A]
GreenStep best practices that will result in energy use reduction, economic
savings, qualiry of life improvement, reduction in the City's greenhouse gas
footprint, and recognition by the League of Minnesota Cities as a Step Two
GreenStep City. An on-going summary of the City's implementation of best
practices will be posted by the Ciry on the Minnesota GreenStep Cities web site.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember and upon vote being taken thereon, the following voted in favor
thereoi ; and the following voted against the same: .
WHEREUPON said resolution was declared duly passed and adopted.
Resolutiott —Gr�eett Step Cities
STATE OF MINNESOTA )
) ss
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified City Manager of the City of Roseville,
County of Ramsey, State of Minnesota, do hereby certify that I have carefully compared
the attached and foregoing extract of minutes of a regular meeting of said City Council
held on the 14th day of July, 2014, with the original thereof on file in my office.
WIT'NESS MY HAND officially as such Manager this 14th day of July, 2014.
Patrick Trudgeon, City Manager
(Seal)
Attachment B
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Frequently Asked Questions
What are the benefits of implementing the GreenStep best practices?
The answers to this question will be different for different cities, but here is a list of answers we have been hearing from interested cities and around
which we have been designing the program. We think the GreenStep best practices:
• Are a continuous improvement pathwayfor cities to "go green," become more sustainable and resilient.
• Will save citystafftime in researching cost-effective actions for cutting energy use, decreasing the citys carbon footprint, and accomplishing other sustainabilitygoals
thatexceed regulatoryrequirements.
• Will save cities moneyand deliver a stream of multiple environmental, social and financial benefits.
• Are tailored to Minnesota cities and provide mapmum flebbilityand choice in how to implement a proven best practice.
• Flesh out how to follow-through on the U.S. Mayors Climate Protection Agreement, signed byover40 Minnesota cities, and the Minnesota Legislature's aggressive
Next Generation EnergyAct.
• Provide leadership and action roles for community members and institutions so as to stretch limited cityfunds and strengthen a civic culture of innovation.
What sort of recognition and benefits are there for a GreenStep City?
Recognition will take several forms and evolve over the next fewyears. Currently in the works:
• Mnual recognition at the June conference ofthe League of Minnesota Cities.
• Artwork and recognition materials (such as logos, sample press releases).
• Asponsorship program is envisioned to raise cash awards forcities, to recognize manydimensions ofcityaccomplishments, such as: completing the mostactions; i
completing the "hardesY' actions; completing the most new actions during one year.
• Other benefts of GreenStep Cityrecognition are under consideration: publicityofyour cit�/s completed actions via the League of Minnesota CitiesA Twitter feed; priority
in securing free consultant help via Minnesota RETAP.
• Yourcit�s accomplishments will be visible on the GreenStep web site, the mostcomprehensive web site in Minnesota devoted to cityinnovation and accomplishment.
• Fourstepsofrecognitionepstcurrently.
o Step One: for cities that have passed a cityresolution, posted cityinformation on the GreenStep website, indicated which best practices the cityinitially plans to
implement, and described alreadyimplemented bestpractices.
o Step Two: for cities that have implemented 4, 6 or 8 best practices (depending on citycategory).
o Step Three: for cities that have implemented 8, 12 or 16 best practices (depending on citycategory).
o Step Four program requirements will be developed during 2011, as we learn from cities during 2010, and will be designed to challenge recognized GreenStep
Cities to implement more actions and be recogni�d for these accomplishments.
What if my city is collaborating with surrounding townships, or the surrounding county or school district?
While the GreenStep Cities program recognizes best practice actions taken by or catalyzed by city government and occurring within city limits, some
cities may choose to report actions taking place within and outside of city boundaries. If your city is working with adjacent areas, let us know by
listing (when you register on the web site) the township(s) by name and/or the school district with whom you are working to implement best practices
that affect territory within and outside of the city proper.
What are the city categories and why have them?
Cities with greater capacity for making civic improvements are able to implement more best practices and "harder" actions.
But city capacity is not tightly tied to city population: a small city in the Twin Cities metro area for e�mple benefits, by taking no action themselves,
from access to existing regional systems such as transit, wastewater, water and stormwater that a city with the same population in Greater
Minnesota does not. So the GreenStep program has each city complete a simple 10-question spreadsheet to determine their city category. In
general:
• CategoryC cities have no oronlya handful ofcitybuildings and staff
• Category8 cities have overa dozen buildings and staff, maintain roads, and have a publicworks and planning/developmentdepartment
• CategoryAcities are within a metro area or serve as a regional economic and service center. Theyare served byregular transit routes and have distinct commercial
� and industrial areas.
If the spreadsheet classifies your city in a category that does not seem fair or make sense to you, please contact the MPCA's GreenStep Cities
program coordinator.
May my city claim credit for best practice actions completed years ago?
Yes
We think most cities will be pretty close to being recognized at Step Two once they log on to the web site and post information about already
implemented best practices. The only caveat to claiming credit for previous actions is that, if the action is an ongoing action — for e�mple, qualify
as a Tree City USA, or purchase 15% of city energy requirements from renewable energy sources, or limit barriers to higher density by code — the
city must currently be qualifying for, funding, staffing or keeping in force those actions.
How do the GreenStep best practices fit in with my city's existing programs and plans?
The GreenStep program focuses cities on completing and publicly documenting specific actions from a limited menu of 163 actions. We anticipate
that cities have or will develop specific programs and plans that facilitate completion of GreenStep actions and other city-chosen actions.
Who picked the best practice actions and why?
The GreenStep Cities report to the Legislature details the dozens of city representatives and topical experts involved in developing the best
practices. This input, in addition to review of 13 state-level sustainability challenge programs across the U.S. (see links to these other programs),
has resulted in what the GreenStep Cites steering committee thinks are truly best practices for cities as they strive to meet their sustainability goals.
Why are some best practices and a handful of actions required?
Nine diverse best practices float to the top as essential to a city becoming more sustainable, and must be implemented by all but the smallest cities
in order to be recognized as a GreenStep City. Think of them as college distribution requirements (that ensure a student rounds out his/her
education). Implementing these best practices will:
• Make your buildings more energy-efficient, healthier, and cheaper to operate
• Make land use regulations legallydefensible and publiclysupported
• Make moving around the ciiypossible, pleasant, free and healthful withoutalways using a car
• Save moneyand cutenergyuse bysmartercitypurchasing
• Exceed stormwater requirements and mitigate cost liabilities at a cheaper long-term cost
• Provide communitymembers with engagementoptions and a scorecard ofcityperformance
• Strengthen citytaxbase via business assistance
Within these nine best practices — as is the case for almost all the best practices — cities almost always have a choice as to which specific action
or actions to complete in order to claim credit for implementing the best practice. There are fewer than a dozen required actions out of 163 total
actions. And among the appro�amately 155 action options, there are "easier" actions and "harder" actions that cities can choose. Larger cities,
which tend to be category A cities, generally need to do more actions and "harder" actions in order to implement a best practice.
Will the best practice actions and program requirements change over time?
Yes, but we anticipate only a few small changes over time. Based on an annual cycle of feedback from cities and topical experts during March and
April, and based on changes in technology, financing, regulations, state-wide assistance, and other factors, we think modifications will be needed to
keep the suite of actions and the program requirements current, relevant to cities, and challenging yet doable.
Are there different types of actions?
Actions tend to fall into these categories, which correspond to the typical tools a city uses to make civic improvements:
• Changes in citypolicy, ordinances, regulations
• Investments offinancial capital or a commitment to funding operating costs
• Developmentand staffing ofcityassistance programs—fnancial, informational, educational
• Collaboration with and leveraging the resources of others, such as business groups and the county
What if my city has done/wants to do an action not on the list?
Other actions that meet the overall goal of a specific best practice can also satisfy program requirements.
Ideally they will be a variation on one of the e�sting actions, and should be reported as completion of an ebsting action. But if they are so
substantially different than any of the action options, then they can be reported as a custom action and the GreenStep City's steering committee will
reviewthe submission to assure its conformance with minimal standards. Feel free to contact the GreenStep Coordinator at the MPCA to discuss
possible custom actions, but note that only one custom action per best practice is allowed.
What do the blue stars mean?
One, two or three blue stars show up in several places on the GreenStep web site. They denote a city's completion of a best practice action at a
"good" (1-star) level, "better" (2-star), or "best." Cities self-report howthey have completed an action, and GreenStep Cities staff mark each action
(in consultation with the city) as complete at a 1-, 2- or 3-star level. Guidance for what constitutes completion at different star levels is found on the
web site by clicking on the text of a best practice action and then clicking on the Guidance tab. This star guidance provides more detail than is
included in the action text, and sometimes clarifies that a city need do only one part of an action to have their work marked as complete at a 1-star
level.
The star guidance text is rarely absolute criteria for assignment of a star level for a particular action a city has completed. This is because the
guidance is continually being refined as cities report more actions, and report actions in more creative/unanticipated ways. Cities are encouraged to
attempt to complete an action at a 2- or 3-star level, but completion of all actions at a 1-star level is sufficient for cities that are recognized as Step
Two and Step Three cities.
Can my city calculate the benefits of a contemplated or completed action?
For many of the 163 GreenStep actions, yes.
Within each best practice sheet is a"Benefits" section that lists, where we have indentified them, web sites with calculators of environmental,
financial and social benefits of implementing the GreenStep actions, or similar actions. As of 2010 there e�asts one large, free, downloadable
spreadsheet - The Climate & Air Pollution Planning Assistant (CAPPA) — comprising over 100 separate calculators that are relevant to a majority of
the 163 GreenStep City best practice actions. CAPPA can provide useful estimates for planning purposes, but it might not be an appropriate
substitute to some other kind of ineasurement and verification in order to officially claim reductions. In some cases it appears that CAPPA simply
uses educated, best estimates for what sort of greenhouse gas reductions a specific action can achieve.
CAPPA has default settings for the degree to which a city government and/or a community would implement a specific action, and changeable
factors such as the price of electricity. Each calculator then produces numbers for money invested and saved, energy use reduced, carbon
reduced, calculations of criteria pollutants reduced, and other calculations dealing with, for e�mple, water. There is also an estimate, on a 1-5
scale, of:
• Initial implementation cost
• Operation and maintenance costs
• Financial return on investment
• Implementationtimeframe
• Levelofeffortrequiredbylocalgovernmentstaff
• Degree of implementation conVol held bylocal government
Download the CAPPA spreadsheet and the CAPPA User Guide. For an annotated guide from the Great Plains Institute that correlates CAPPA
calculators with GreenStep actions, contact the GreenStep program coordinator.
Can I be certified as a green city, as opposed to being recognized as one?
The short answer is yes but not until 2011.
The STAR Community Index, to be launched later in 2010, is a national framework for gauging the sustainability and livability of U.S. communities.
The Index appears to be appropriate for large Minnesota cities that want to spend money measuring and more rigorously certifying their
sustainability achievements. It is being developed through a partnership between ICLEI USA, the U.S. Green Building Council, and the Center for
American Progress. What LEED certification has become for buildings, the Index aims to become for entire communities. When the Index is
completely up and running, it could be that certification under it would automatically constitute Step Three or Step Four GreenStep City recognition.
Minnesota Pollution Control Agency � Contact � Web site policy
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Department Approval
�A'
���� ,
J�,
REQUEST FOR COUNCIL ACTION
Date: July 14, 2014
Item No.: 7.e
City Manager Approval
��..� .��.w_
�
Item Description: Accept the Roseville Area High School Police Liaison Officer Agreement for the
2014-2015 School Year
BACKGROUND
The Roseville Police Department is currently budgeted for one full-time school liaison officer and has a
full-time Roseville Police Officer deployed as a Police Liaison Officer in the District 623 high school.
During summer months, when school is not in session, this same full-time officer is temporarily
assigned to the patrol or investigations unit.
POLICY OBJECTIVE
The Roseville Police Department Police Liaison Officer assumes the following duties:
� Follows up on referrals made by the police department and administrative staff
• Counsels and advises students on legal offenses or other related matters as requested
� Serves as a member of the administrative team and student support team
+ Visits with and gets acquainted with students during lunch periods, between classes, at school activities and
fields trips whenever possible
+ Intervenes with administrative and support staff, in cases of criminal law violation and may conduct follow-up
investigation of incidents
� Works cooperatively with school staff to initiate prevention programs in the area of juvenile crime
� Educates and advises parents regarding student behavior that could lead or has led to law infractions or other
matters, as requested
� Assists the school administration in setting up procedures that would contribute to the safety and security of
the building and grounds
+ Makes presentations on relevant topics to students as requested by teachers or administrators; helps arrange
field trips and speakers in his or her area of expertise
• Builds and maintains rapport among youth, parents, school personnel and law enforcement officers, and serves
as part of a team effort to provide role models
+ Assists, as assigned, with petitions to juvenile court and works with social and welfare agencies, probation
personnel, and makes referrals for family counseling, for chemical health evaluation, and for other student
needs
� Assists, as assigned, in reporting child abuse/neglect cases and in handling Children in Need of Protection or
Services (CHIPS) cases
� Performs other duties as assigned by the school principal
�� During the summer months, performs duties as assigned by the Lieutenant in charge of Patrol or
Investigations.
Page 1 of 2
The Police Liaison Officer is expected to be on duty 173 student days and additional staff days as
determined by the Roseville Area High School. The Roseville Police Department has been provided
with the Roseville Area High School Police Liaison Officer Agreement for the 2014-2015 school year.
The attached agreement has been reviewed and approved by the City Attorney.
FINANCIAL IMPACTS
School District 623 agrees to assume 67 percent of the total costs associated with the payment of salary,
benefits and cell phone charges for the Roseville Police Liaison Officer, not to exceed $66,405.00. The
School District shall provide office space for the Police Liaison Officer and contribute utilities as well
as maintenance costs at no cost to the City.
STAFF RECOMMENDATION
Staff recommends Council approval to accept the 2014-2015 Roseville Area School Police Liaison
Officer Agreement as set forth by School District 623 and authorize the signing of the Agreement by
the mayor and city manager.
REQUESTED COUNCIL ACTION
The police department is seeking Council approval of the 2014-2015 Roseville Area School Police
Liaison Officer Agreement allowing for the required City of Roseville signatures, specifically the City
of Roseville Mayor and City of Roseville Manager.
Prepared by: Chief Rick Mathwig
Attachments: A: RAHS & RVPD 2014-2015 School Liaison Officer Agreement
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Attachment A
Roseville Area Schools
and
Roseville Police Department
ROSEVILLE AREA HIGH SCHOOL POLICE LIAISON OFFICER AGREEMENT
2014-2015 School Year
THIS AGREEMENT, made and entered into by and between the City of Roseville (hereinafter
"City") and the Roseville Area School District, Independent School District No. 623 (hereinafter
"School District").
WHEREAS, the City and School District intend to cooperate in the joint use of a Police Liaison
Officer to assist in the establishment and coordination of a cooperative community approach
between the School District, its parents, the City, and other community members to meet the
special needs and problems of School District students and City residents; and
WHEREAS, the City and School District desire to have a Police Liaison Officer assigned to
Roseville Area High School as a liaison between the School District and the City; and
WHEREAS, by this Agreement the parties desire to establish a framework of cooperating to
23 wark jointly to develop rapport among the youth of the School District and the law enforcement
24 community, and the site of this City/School District community partnership will be at the
25 Roseville Area High School. And, whereby the City and the School District will both contribute
26 to the costs associated with this cooperative Police Liaison Officer venture, both the City and the
27
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School District will be granted certain rights pertaining to the Roseville Area High School Police
Liaison Officer program;
30 NOW, THEREFORE, it is agreed by and between the parties as follows:
31 1. Contributions to the Police Liaison Officer Program by the City:
32 A. The City will contract with the Police Liaison Officer and the City will be the
33 employing party. The City will be responsible for any claims and other liability as
police liaison RAHS 14-15.doc 1
34 would normally apply to a City employee. This Agreement in no way constitutes a
35 waiver or alteration by the City of relevant liability limits established under Minnesota
36 Statutes Chapter 466. The City expressly declares that it no way intends to be subject to
37 any measure of liability beyond the limits of Minnesota Statutes Chapter 466 by way of
38 entering into this Agreement.
39 B. The City will provide overall supervision and the Police Liaison Officer shall be
40 responsible to the Roseville Chief of Police or his/her designee.
41 C. The Police Liaison Officer shall perform the duties and responsibilities identified on
42 the position responsibility write-up attached to the Agreement as Exhibit A. The
43 position responsibility write-up will be reviewed and updated periodically by the
44 Roseville Police Chief and the Roseville Area High School Principal. Attached also
45 with Exhibit A is the Student and Teacher Calendar for 2014-2015.
i�
47 2. Contribution to the Police Liaison Officer Program by the School District:
48 A. The School District will pay the City 67 percent of the total costs associated with the
49 payment of salary and benefits of the Police Liaison Officer and cell phone expenses,
50 not to exceed $66,405. The position will be filled by a police officer paid according to
51 the current police officer union contract. The Police Liaison Officer is expected to be
52 on duty 173 student days and additional staff days as determined by the RAHS
53 principal or his/her designee. When there is a need for the Police Liaison Officer to be
54 absent far more than five (5) consecutive student days, the Principal and the Chief of
55 Police will arrange for a substitute Officer or arrange for the City to reimburse the
56 School District far missed time.
57 B. The School District will provide office space for the Police Liaison Officer at Roseville
58 Area High School and contribute the utilities (heating, electricity, and water), insurance
59 (property), security, and routine maintenance costs at no cost to the City, and in a
60 manner consistent with the policies and practices of the School District.
61 C. The School District will provide a reserved parking space in the proximity of the Police
62 Liaison Officer's office. The School District will assume the full cost of snowplowing,
63 maintenance, and repairs to the parking space for the term of the joint venture.
police liaison RAHS 14-15.doc 2
64 D. The School District will provide basic custodial service, consistent with the policies
65 and practices of the School District.
66 E. The Roseville Area High School Principal or his/her designee will provide regular
67 onsite supervisory support, consistent with the policies and practices of the School
68 District, while being fully aware that the Police Liaison Officer is an employee of the
69 City.
70
71 3. Selection and Duties:
72 A. The Principal of Roseville Area High School or his/her designee shall be involved in
73 the interviews and selection of the Police Liaison Officer. Duties assigned the Police
74 Liaison Officer shall be mutually agreed to by the High School Principal and the Police
75 Chief, or their respective designees.
76 B. Duties
77 • On Site Duty Day: 7:45 a.m. - 3:15 p.m.;
78 • Occasionally the Principal may request of the Chief of Police that the Police
79 Liaison Officer attend a school event outside normal duty hours.
80 • The Police Liaison Officer will notify the High School Principal's Secretary when
81 he/she will be absent.
82 • Duties: hall supervision and overall supervision of safety/security, parking lot
83 supervision, annually review practices to create a safe environment and recommend
84 improvements prior to October 1, meet weekly with RAHS Administrative Team,
85 participate in RAHS Safety Committee meetings, assist Principal, Associate
86 Principals and Deans with lunchroom supervision, serious discipline issues,
87 investigation of incidents, and other duties as specif'ied in Exhibit B.
88
89 4. Term of Agreement:
90 The City and the School District shall have the right to terminate this Agreement by giving
91 the other party sixty (60) days written notice of its intent to cancel the entire Agreement.
92 In the event of cancellation, the parties will be mutually relieved of any further obligation
93 as
police liaison RAHS 14-15.doc 3
94 set forth in this Agreement. This Agreement shall remain in effect until June 30, 2015.
95 Thereafter, the Agreement may be renewed for 12-month periods commencing with July 1
96 and ending June 30 of the following year. Annually, by May 1, the School District will
97 notify the Chief of Police for the Roseville Police Department of the School District's
98 intent regarding renewal of this Agreement.
99
100 5. Yearly Review:
101 Annually before June 1, the School District and the City shall meet to review this
102 Agreement. Adjustments and addendums to this Agreement may be made by mutual
103 agreement.
104
105 6. Notice:
106 All notices and demands by or from either party shall be in writing and shall be validly
107 given or made if served either personally or if deposited in the United States Mail, certified
108 or registered, postage prepaid, return receipt requested. If such notice is served personally,
109 service shall be conclusively deemed made at the time of such personal service. If such
110 notice or demand is made by registered or certified mail in the manner herein provided,
111 service shall be conclusively deemed made forty-eight (48) hours after the deposit thereof
112 in the United States Mail addressed to the party whom such notice is to be given.
113 Any notice or demand to the City shall be addressed to the City at:
114 City of Roseville
115 2660 Civic Center Drive
116 Roseville, MN 55113-1899
117 Any notice or demand to the School District shall be addressed to the School District at:
118 Independent School District No. 623
119 1251 West County Road B-2
120 Roseville, MN 55113
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124 7. Entire Agreement:
police liaison RAHS 14-15.doc 4
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This Agreement represents the entire understanding and agreement between the parties
hereto and this Agreement may not be altered, changed, or amended except by an
instrument in writing, signed by all parties.
INDEPENDENT SCHOOL DISTRICT NO. 623CITY OF ROSEVILLE
:
Erin Azer, Chair
:
John Thein, Superintendent
Date:
police liaison RAHS 14-15.doc
S
:
:
Date:
Daniel J. Roe, Mayor
Patrick J. Trudgeon, City Manager
Exhibit A
Roseville Area Schools
2014-15
ADOPTED 2/25/14
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17 18 19 20 21
E" Thanks iving
�� �i
24 25E� 26 27 28
�a
T
1 2 3 4 5
8 9 10 11 12
15 16 17 18 19
W nter Br ak
22 23 24 25 26
inter Br ak
29 30 31
9
Winter reak
1 2
5 6 7 8 9
12 13 14 15 16
M Luther
King Day
19 20 21 22 23
26 27 28 29 30
EXHIBIT B
POSITION RESPONSIBILITY WRITE-UP
Position Title: Police Liaison Officer Date: August, 2012
Department:
Accountable To:
Student Services
Location: Roseville Area High School
City of Roseville Chief of Police or Designee
Primary Objectives of Position
To assist in the coordination of a cooperative community approach between schools, parents,
police, and other resources to meet the special needs and problems of students.
MAJOR AREAS OF RESPONSIBILITY
Follows up on referrals made by the Police Department and administrative staff.
Counsels and advises students on legal offenses or other related matters as requested.
Serves as a member of the administrative team and student support team.
Visits with and gets acquainted with students during lunch periods, between classes, at
school activities and on field trips when possible.
Intervenes with administrative and support staff, in cases of criminal law violation and
may conduct follow-up investigation of incidents.
Warks cooperatively with school staff to initiate prevention programs in the area of
juvenile crime.
Educates and advises parents regarding student behavior that could lead or has led to
law infractions or other matters as requested.
Assists the school administration in setting up procedures that would contribute to the
safety and security of the building and grounds.
Makes presentations on relevant topics to students as requested by teachers or
administrators; helps arrange field trips and speakers in his or her area of expertise.
Builds and maintains rapport among youth, parents, school personnel and law
enforcement officers, and services as part of a team effort to provide role models.
8/2013
2
3
4
5
6
7
8
9
10
EXHIBIT B
Assists, as assigned, with petitions to Juvenile Court and warks with social and welfare 11
agencies, probation personnel, and makes referrals for family counseling, for
chemical health evaluation, and for other student needs.
Assists, as assigned, in reporting child abuse/neglect cases and in handling Children in 12
Need of Protection or Services (CHIPS) cases.
Perfarms other duties as assigned by the School Principal.
13
During the summer months, performs duties as assigned by the Case Coordinator. 14
Knowled�e and Skills Required
Knowledge of and ability to follow School District policies, regulations and procedures.
Ability to wark with other law enforcement and outside agencies where jurisdictional
requirements prevail.
Ability to relate to and wark with students of various cultural and economic backgrounds.
Ability to establish and maintain good warking relationships with school administrators,
teachers and staff.
Supervision
Supervised by the City of Roseville Police Department. Warks directly with and under the
guidance of the Roseville Area High School Principal.
Sunervision of Others
None.
Resnonsibilitv for Public Contact
Continuous, requiring tact, courtesy, and good judgement.
Clothin� to be Worn
Because the officer assigned to the Police Liaison Program is warking in a very visible position,
the normal dress will be casual professional or law enforcement uniform.
8/2013
Department Approval
�. �: ,�
Item Description:
BACKGROUND
���� ,
J�,
REQUEST FOR COUNCIL ACTION
Date: 07/14/14
Item No.: 7.f
City Manager Approval
��--�--��-�.�
Consider Approving IT Shared Service Agreement with the City of Columbia
Heights
Minnesota State Statute 471.59 authorizes political subdivisions of the State to enter into joint powers
agreements (JPA) or Shared Services Agreements for the joint exercise ofpowers that are common to each
entity. Over the past several months, the City of Columbia Heights and the City of Roseville have held on-
going discussions in regards to the sharing of IT support services. Specifically, for the deployment of new
Police mobile user security procedures required by the FBI for database access. Roseville currently
provides these same services to 5 other agencies.
The City of Roseville currently employs thirteen full-time employees to administer the information systems
for the City of Roseville and 32 other municipal and governmental agencies. The proposed Agreement with
the City of Columbia Heights is similar to the other agreements in both structure and substance.
The attached Agreement has been approved by the City of Columbia Heights and is awaiting approval from
the Roseville City Council.
POLICY OBJECTIVE
Joint cooperative ventures are consistent with past practices as well as the goals and strategies outlined in
the Imagine Roseville 2025 process.
FINANCIAL IMPACTS
The proposed Agreement provides non-tax revenues to support City operations. The hourly rates charged
to other cities or entities are more than the cost of a City employee; yet substantially lower than could be
obtained from private companies — hence the value to other cities is greater. For 2014, it is projected that
the services provided to Columbia Heights will include on-going services in the amount of $13,065.01
annually and a one-time setup charge of up to $7,811.00.
There is no budget impact. The presence of the Agreement along with existing revenue sources is
sufficient to fund the City's added personnel, software licensing, and related information systems costs
related to the contracted services.
Page 1 of 2
STAFF RECOMMENDATION
Staff recommends the Council approve the attached Shared Service Agreement.
REQUESTED COUNCIL ACTION
Approve the attached Shared Services Agreement with the City of Columbia Heights for the purposes of
providing IT support services.
Prepared by: Chris Miller, Finance Director
Attachments: A: IT Shared Service Agreement with the Ciry of Columbia Heights
Page 2 of 2
Attachment A
INFORMATION TECHNOLOGY S�IARED SERVICE AGREEMENT
This INFORMATION TECHNOLOGY SHARED SERVICE AGREEMEN�' (this
"Agreement") entered into by and between the City of Roseville, a Minnesota municipal
coiporation ("Roseville'), and the City of Columbia Heights, a Minnesota m u n i c i p a 1
c o rp o r a t i o n.("Columbia Heights'), is effective upon the execution of this Agreement by the
named officers of both organizations. Roseville and Columbia Heights are referred to
individually as "Party" and collectively as the "Parties" or the "Cities".
WHEREAS: The City of Roseville and the City of Columbia Heights agree to work
collaboratively in the areas of Information Technology and related service areas, collectively
referred to as "IT", anci,
WHEREAS: The purpose of this Agreement is to define the terms and conditions under which
services will be defined and provided between Roseville, by and through Roseville's Information
Technology Division ("Roseville IT") and the City of Columbia Heights. Under this Agreement,
either party may provide services to the other.
NOW, THEREFORE, in consideration of the mutual covenants herein and for good and
valuable consideration, receipt of which is hereby acknowledged, the Parties agree as follows;
SEC'I'ION 1- DEFINI'�IONS. As used in this Agreement, certain terms shall have
the following meanings:
1.1 "Agreement" shall mean the combined terms and conditions of this Agreement
and of specific Task Order depending on context.
1.B "Provider" shall mean the party to this Agreement defined within a Task Order
specified as providing the service to the other party.
1.3 °Recipient" shall mean the party to this Agreement defined within a Task Order
specified as receiving services from or through the other party.
1.4 "Services" shall generally repY•esent the "Scope of Seivices" as defined within a
Task Order and may represent any combination of labor, whether provided by the
Provider's employees or a third party designated by the Provider, use of facilities,
equipment, software, or material goods utilized or consumed in providing the Services.
1.5 "Task Order" shall represent the terms and conditions of this Agreement that
specify services, products, and other costs incurred by one party that are to be
compensated by the other party. Task Order refers to the written speciiications for either
annually renewable Seivices or project-based Services that are completed under
accomplishment of specified deliverables or other project event. Task Orders are more
fully defined in Section 10.
1.6 "Holidays" includes New Year's Day, Martin Luther King, Jr. Day, President's
Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving,
Christrnas Eve, Christmas Day, and other days that are consistent with past practices.
1.7 "Service Hours" means, unless otherwise noted, the hours of 8 a.m. to 5 p.m.
local time, Monday through Friday, excluding Holidays.
1.8 "Entity" means any corporation (including any non-profit corporation),
general partnership, limited partnership, liinited liability partnership, joint venture,
estate, trust, cooperative, foundation, society, political party, union, company
(including any limited liability company orjoint stock company), firm or other
enterprise, association, organization or entity.
1.9 "Governmental Body" means any (a) nation, principality, state,
commonwealth, province, territoiy, county, municipality, district or other jurisdiction;
(b) federal, state, local, municipal or foreign government (including any agency,
department, bureau, division, court, or other administrative orjudicial body thereo�;
or (c) governrnental or quasi-governmental authority of any nature.
1.10 "Software" means software programs, including supporting documentation
and online help facilities. Software includes applications software programs and
operating systems software programs.
1.11 "Business Continuity" means the ability to maintain operations/services in the face
of a disruptive event.
SECTION 2 - EF�ECTIVE DA�'E
The effective date of this Agreement is July 1, 2014 or the last date of signature by all
parties, whichever is later and remains in effect until termination, as set forth in
Section 3 of this Agreement.
SEC'I'ION 3 - TERMINATION
3.1 Termination for Convenience. Eithe� party may terminate this Agreement or
a specific Task Order for convenience, after first providing written notice of the
intent to terminate to the other party, one year in advance.
3.2 Tennination of Task Order. Each Task Order shall specify the timeline for
notice to terminate that Task Order.
3.3 Termination by Mutual Agreement. The parties inay terminate this
agreement in whole or in part, at any time by mutual agreeinent.
3.4 Termination of the Agreement shall also terminate any active Task Orders
under this Agreement.
3.5 Termination of a Task Order will terminate all Services as defined by the
Task Order but does not alter any terms or conditions of any other active Task
Order or this Agreement.
3.6 In the event written notice of termination is given by either party, both
parties shall work to accomplish a complete transition of services being terminated
without interruption of, or adverse impact on, the services enjoyed by either party
under this Agreement. The disentanglement process shall begin as soon as possible,
but not later than the date of termination. Disentanglements will be defined as a Task
Order and both parties, shall in good faith, seek to maintain existing service levels
and minimize the disruption of services until the disentanglement is completed. Each
party shall bear its cost of disentanglement, unless separately defined within a Task
Order, or as inay otherwise be agreed by both parties.
3.7 Third-Party Authorizations. Provider shall execute any third-party authorizations
necessary to grant the Recipient the use and benefit of any third-party contracts, to the
limits allowed by the contracts.
3.8 �,icenses to Proprietary Software. Provider shall negotiate to allow the Recipient
(after receiving written approval from the Provider) to use, copy, and modify,
applications and programs developed by the Provider that would be needed in order to
allow the Recipient to continue to perform for itself, unless otherwise prohibited by the
software's licensing agreement.
3.9 Delivery of Documentation. Provider shall make reasonable efforts to deliver to
the Recipient or its designee, at the IZecipient's request, all available documentation and
data related to the Recipient, including the Recipient Data held by Provider. Costs
incurred will be borne by Recipient.
3.10 Personnel. Should the Recipient decide to reduce or terminate any portion of this
Agreement, to the extent that such reduction or termination will displace one or more
Provider employees, then it is agreed that the parties will, if feasible transfer personnel
from the Provider to the Recipient in order to provide a reasonable opportunity to provide
staff continued employrnent.
SECTION 4- COORDINATION AND COMMUNICATION
4.1 The Management Committee, composed of a designated representative for
Columbia Heights and Roseville shall provide oversight and administer this agreement.
Designated representatives are considered authorized representatives of their respective
management and shall be empowered with authorities granted to the Management
Committee under this Agreement.
4.2 The Management Committee shall meet quarterly (or as othei•wise mutually
agreed) to review the performance with regard to material aspects, risk management, as
well as the effectiveness and value of the Services and Task Order provided between the
Provider and the Recipient.
4.3 Agreement Review. The Management Committee will meet annually, to formally
review and, to the extent mutually agreed upon by the Parties, update the terms, pricing,
conditions and other details of this Agreement and any Task Order so that the on-going
business requirements of both Parties are met.
SEC'�ION 5 - DISPUTE RESOLUTION
5.1 In the event of a dispute between Columbia Heights and Roseville regarding the
delivery of Services under this Agreement or any related Task Order, the Management
Comrnittee shall review disputes and recommend options for resolution to the involved
personnel.
5.2 Any dispute not resolved by the Management Committee shall be referred to the
Columbia Heights City Manager and the Roseville City Manager (collectively "City
Managers"), or their designated representatives, who shall review the dispute and options
for resolution. The resolution of the City Managers regarding the dispute shall be final as
between the parties and shall be reduced to writing as an addendum to this Agreement.
5.3 Any dispute under Section 5.1 of this Agreement that cannot be resolved by the
City Managers may be submitted to mediation through the State of Minnesota Bureau
of Mediation Services, the cost of which shall be borne equally between the parties.
5.4 In the event either party determines that there has been a breach of the provisions
of this Agreement or a related Task Order which cannot be resolved by the City
Managers, the Agreeinent or related Taslc Order may be terminated as described in
Section 3.
SECTION 6 - INDEPENDENT CONTRACTOR
A Provider is, and shall at all times be, deemed to be an independent contractor in the
provision of the Services set forth in this Agreement. Nothing in this Agreement shall be
deemed or construed as creating ajoint venture orpartnership between the Parties.
Neither Party is by virtue of this Agreement authorized as an agent, employee, or legal
representative of the other Party, and the relationship of the Parties is, and at all tirnes
will continue to be, that of independent contractors. A Provider shall retain all authority
and responsibility for the provision of Services, standards of performance, discipline and
control of personnel, and other matters incident to the performance of services by a
Provider pursuant to this Agreernent. A Provider shall comply with all relevant Federal,
State, and rnunicipal laws, rules, and regulations. Nothing in this Agreement shall make
any employee of the Recipient jurisdiction, an employee of a Provider jurisdiction or any
employee of a Provider jurisdiction, an employee of the Recipient jurisdictions for any
purpose, including but not limited to, withholding of taxes, payrnent of benefits, workers'
compensation benefits, or any other rights or privileges afforded said employees by
virtue of their employment.
SECTIOlV 7 - ASSIGNMENT/SUBCONTI2ACTING
Neither the Recipient nor the Provider shall transfer or assign, in whole or in part, any or
all of their respective rights or obligations under this Agreement without the prior written
consent of the other.
SECTION 8- HOLTI HARMLESS INDEMNIFICATION
8.1 Each party agrees to indemnify, defend, save and hold harmless the other, its
officials, employees and agents from any and all liability, demands, claims, causes of
action, suits or judgments, including costs, attorney fees and expenses incurred in
connection therewith, or whatsoever kind or nature, arising out of, or in connection with,
or incident to, its negligent acts or omissions under this Agreement. Without limiting the
generality of the foregoing, the parties further expressly agree to indemnify, defend, save
and hold harmless the other party, its officials, employees, and agents, from and against
any and all liability, claims, demands, losses, damage, costs, causes of action, suits or
judgments, including attorney fees, costs or expenses incurred in connection therewith,
for deaths or injuries to person arising out of, in connection with, or incident to the
performance of this Agreement by a Provider, its officials, employees, or agents.
Provided, however, that this provision does not indemnify a Recipient against liability for
damages arising out of the Recipient's failure to abide by reasonable industry and user
standards and the reasonable requirements provided by a Provider which include, but are
not limited to, procedures, guidelines, and security instructions for proper use, user
maintenance, and mandatory user security responsibilities.
8.2 Section 8.1 of this Agreement shall include any claim made against a Recipient
by an employee of the Provider or subcontractor or agent of the Provider, even if the
Provider is thus otherwise immune from liability pursuant to the Minnesota workers'
compensation law provided, however, this paragraph does not purport to indernnify the
Recipient against the liability for damages arising out of bodily injuries to person
caused by, or resulting from, the sole negligence of the Recipient, its elected' officials,
officers, employees and agents.
�.3 Section 8.1 of this Agreement shall further include any claim made against either
party regarding payment of any taxes other than state sales tax on tangible goods.
8.4 In the event of litigation between the parties to enforce rights under this section,
each party shall bear its own attorney's fees and costs.
8.5 Nothing in this Agreement shall constitute a waiver of the statutory limits of
liability set forth in Minnesota Statutes Chapter 466 or a waiver of any available
immunities or defenses.
SECTION 9 - NOTICE
9.1 Notices. Except as othei�vvise provided, any notices to be given under Section 3 of
this Agreement or termination of any Task Order shall be in writing and shall, at a
minimum, be delivered electronically or postage prepaid and addressed to:
City of Colu�rabia Helghts City of Rosevil9e
Name: John Nichols Name: Terrence Heiser
Title: Police Information Systems Specialist Title: Information Technology Manager
Email: John.Nichols(a�ci.columbia-heights.�nn.us Email: network.manager(a�metro-inet.us
Address: Address:
590 40th Ave. NE 2660 Civic Center Drive
Columbia Heights, MN 55421 Roseville, MN 55113
9.2 Choice of Law; Consent to Jurisdiction. This Agreement shall be construed in
accordance with, and governed in all respects by, the internal laws of the State of
Minnesota.
9.3 Force Majeure. Neither Party will be liable for delays or failure to perform
Services if due to any cause or conditions beyond its reasonable control, including, but
not limited to, delays or failures due to acts of God, natural disasters, acts of civil or
military authority, iire, flood, earthquake, strikes, wars, or utility disruptions (shortage of
power).
9.4 Entire Agreement; Amendment; Waivers. This Agreement, together with all
E�ibits hereto, constitutes the entire agreement between the Parties pertaining to the
subject rnatt.er hereof and supersedes all prior agreements, understandings, negotiations
and discussians, whether oral or written, of the Parties. No supplement, modification or
waiver of this Agreement shall be binding unless executed in writing by the Party to be
bound thereby. No waiver of any of the provisions of this Agreement shall be deemed or
shall constitute a waiver of any other provision hereof (whether or not sirnilar), nor shall
such waiver constitute a continuing waiver unless otherwise expressly provided.
9.5 Severability. In the event that any one or more of the provisions contained in this
Agreement or in any other instrument referred to herein, is, for any reason, held to be
invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provision of this Agreement or any other such
instrument and the invalid, illegal or unenforceable provision shall be deemed modified
so as to be valid, legal and enforceable to the maximum extent allowed under applicable
law.
9.6 Parties Obligated and Benefited. This Agreement will be binding upon the
Parties hereto and their respective permitted assigns and successors in interest and will
inure solely to the benefit of such Parties and their respective permitted assigns and
successors in interest, and no other I'erson.
SECTION 10 - SERVICES r�ND TASI� ORDERS
10.1 Where Columbia Heights and Roseville exchange Services under this
Agreement, such Services will be defined in the form of a Task Order, in writing
and signed by the Management Committee.
(a) The intent of this provision is to ensure clear communications and
commit�nent prior to either party taking action or incurring costs on behalf of the
other. Both parties will act in good faith to identify requirements, expectations
and to adhere to the commitments specified within this Agreement.
(b) Services exchanged or actions taken with the intent of providing Services
between Columbia Heights and Roseville without an agreed Task Order will
not be covered by the terms of the Agreement and incurred costs will not be
reimbursed. The party requesting Services covenants, by way of executing a
Task Order pursuant to this Agreement that its requests for Service are within
the annual budget for that party.
(c) In cases of emergency, where the urgency of circusnstance precludes the
practicality of executing a Task Order for a Service not covered by an existing
Task Order, the Task Order may be reduced to writing and executed as soon
after provision of Services as is practicable. Where the parties cannot agree on
the tenns of the written Task Order, the parties agree to follow the dispute
resolution procedures set forth in Section 5. An emergency may be any
unanticipated event or circumstance outside the bounds of existing provisions
under any active Task Order that the Management Committee members or the
designees of both parties declare as such.
(d) Unless agreed otherwise by both parties, the costs incurred in the planning,
preparing and processing of a Task Order by one party will not be charged to
the other.
10.2 All Task Orders are subject to the terms and condition of this Agreement.
10.3 All Task Orders must minimally include acceptance by the Management
Conunittee. The Management Cornmittee shall ensure that any additional authorization
requirements, with respect to their individual organizations, have been secured prior to
initiating or amending the Task Orders.
10.4 Duration of a Task Order shall be defined in the Task Order and rnay be: a
limited time period; concluded upon accomplishment of specified deliverables; or a
continuing Service with regular renewal review.
(a) Task Orders may address Services that are of a general or continuous nature
that would be reviewed annually, at the same time as tlle 1�greement. Such Task
orders may also be ternunated in accordance to the terms defined in Section 3.
(b) Alternatively, Task Orders may also be defined in association with a specific
Project which would include specific criteria for normal completion (e.g. point-in-
time, deliverable acceptance); these too may be terminated in accordance to the
terms defined in Section 3.
10.5 Task Orders may not amend this Agreement or its terms and conditions, but shall
specify Services, rates, and other aspects of the scope of work for specific Services
related to this Agreement. The terms of a Task Order will apply only to the specific Task
Order and may not change such terms or conditions relative to the Agreement or other
Task Orders.
10.6 Each Task Order will utilize the standardized form. Attached as E�ibit A.
10.7 Provider of Services will track and report status, as rnay be defined in the Task
Order, with regard to:
(a) Perfoimance-related service levels.
(b) Progress towards deliverables.
(c) Billed costs vs. maximum specified annual Task Order budgeted ainount.
10.8 If the deliverables specified in a Task Order are not achieved or the Recipient
believes it is not receiving acceptable service, the parties shall follow the dispute
resolution procedures set forth in Section 5 and for Termination for Breach set forth in
Section 5.4.
SECTION 11- FINANCIAL TERMS AND PAYIVIENT PROCESS
11.1 Unless agreed otherwise by both parties, the Provider will present invoices to
Recipient monthly. Charges for Services will be invoiced no later than thirty (30) days
following the period in which Services were delivered, costs incurred and all relevant
vendor or supplier invoices have been received, or the project milestone for payment is
accomplished.
11.2 Invoices may combine charges from multiple Task Orders, unless otherwise
defined for a specific Task Order.
11.3 Invoices shall include:
(�) Total of all charges represented on the invoice.
(b) Itemization by Task Order and as further instructed within the Task Order.
(c) Copies of third-party invoices representing a basis for the invoiced charge.
(d) Any other detail as may be specified within the related Task Order.
11.4 Unless otherwise defined in the Task Order, invoices are due and payable to the
Provider within thirty (30) days of receipt of the invoice by the Recipient. An invoice
may be disputed within the thirty (30) day period. Any Provider-proposed resolution will
restart the thirty (30) day period for payment, without waiving the Recipient's rights to
dispute resolution under Section 5.
11.5 Invoiced ainounts may be changed upon mutual consent of parties pursuant to
Section 10 and each affected Task Order.
11.6 Disputes regarding invoices that cannot be otherwise resolved, the parties agree
to follow the dispute resolution procedures set forth in Section 5.
SECTION 12-PERSONN�L
12.1 Assigned staf£ Provider shall designate the personnel to provide services to the
Recipient. Recipient reserves the right to review the qualifications of personnel
providing services under this Agreeinent, and to inake recommendations regarding
placernent of such personnel for the benefit of Recipient.
12.2 If the Recipient believes that the performance or conduct of any person employed
or retained by the Provider to perform obligations under this Agreement is unsatisfactory
for any reason, or is not in compliance with the provision of this Agreement, the Recipient
will notify the Provider. The Provider will establish a plan to i•esolve the issue within a
deadline a gr e e ab 1 e to the Recipient. I f a mutually acceptable solution can not be
reached, the parties agree to follow the dispute resolution procedures set forth in Section
5.
12.3 Access to IZecipient facilities. The Recipient, depending on requirements of the
Task Order, in its sole discretion, may approve any Provider employees requiring
access to any Recipient facility. Should Recipient refuse access to any Provider
employee attempting to act in accordance with this Agreement, the Provider shall not
be held in breach of this Agreement as to the Services affected.
12.4 Staff substitution. In the event that Recipient notifies Provider that it wishes
Provider to replace an employee of the Provider providing services to Recipient,
Recipient and Provider shall meet to attempt to resolve Recipient's concerns. If the
parties are not able to resolve Recipient's concerns within ten (10) days after Recipient's
notice to Provider (or such later date agreed upon by both parties), provider shall
exercise reasonable diligence to honor Recipient's requests to replace the staff inember.
12.5 Background checks. As may be required by the Recipient and the requirements of
a Task Order, the Provider shall be responsible for conducting a background check on all
personnel hired after the effective date of this Agreement or after the effective date of the
related Taslc Order who provide services to the Recipient. The background investigation
shall include but not be limited to, a credit check and criminal records check for
misdemeanors and felonies. If requested by the Recipient, background checks will be
performed on current employees that have access to the Recipient's sensitive data.
12.6 Staff Direction. In situations where Columbia Heights's staff receives
direction from I�oseville staff or Roseville's staff receives direction from Columbia
Heights's staff that may be in conflict with either Coluinbia Heights's or Roseville's
IT strategic direction, policy or guidelines, terms and conditions of this Agreement,
or that may result in potential risk to either Party's shared infrastructure, the involved
staff will immediately notify the Management Committee of such potential conflict
and of the relevant policy, guideline or term or condition of this Agreernent and delay
implementing such direction, unless immediate action is required to ensure business
continuity, until the conflict can be resolved in consultation with the Management
Committee. The parties will provide one another and their respective staff inembers
with copies of their respective strategic plans, policies, and guidelines and of this
Agreement. Neither party is obligated to delay action based on a strategic plan,
policy, guideline or tenn or condition of this Agreement if such copies have not been
provided. The Management Committee will make best efforts to expedite
identi�cation and resolution of conflicts and provide prompt direction to theu
respective staff inembers. If the parties are not able to resolve the conflict, the
provisions of Section 5(Dispute Resolution) shall apply.
12a7 Employees physically working at a facility of the other party will act in
accordance with all policies and procedures regarding appropriate conduct in that
party's workplace. Exceptions may be identified by the Provider and are subject to
acceptance by the Recipient.
SECTION 13 - TECHNOLOGY PLANNING
13.1 Strategic Information Technology planning. Columbia Heights and Roseville
both engage in sti•ategic technology planning that includes establishing a strategic IT
direction, and deterinining technology initiatives and investments in accordance with
Columbia Heights and Roseville strategic business goals.
13.2 Each party is invited to participate in the other party's strategic planning process.
IN WITNESS WHEIZEOF, Columbia Heights and Roseville have caused this Agreement to be executed
in their respective names by their duly authorized officers and have caused this Agreement to be dated as
of the 18th day of June, 2014.
C' of Colum . i�'1�eights City of Itoseville
�-
By: � ---�--- By:
Name: ary L. Pet rson Name: Dan Roe
Title: Mayor 'g'itle: 1Vlayor
City of Columbfa Heights City of Roseville
By: By:
Name: Walter R. e st Name: Patrick Trudgeon
Title: City Manager Title: City Manager
J�
�
REQUEST FOR COUNCIL ACTION
Date: 7-14-14
Item No.: 7.g
Department Approval City Manager Approval
� ���
Item Description: Approve Park Building Electronic Door Access Control and Video Security
BACKGROUND
At the May 12, 2014 City Council meeting, it was requested that staff bring a proposal to equip park
buildings and shelters with electronic door access, wireless internet access and video security systems.
At the June 9, 2014 City Council meeting, there was support to move forward on the electronic door
access and video security as presented that evening, but additional information and cost details regarding
netwark connectivity was requested.
� In an effort to continue to move forward because the buildings are under construction, it is recommended
-� that we proceed with the electronic door access, video security and fiber at the arboretum as presented on
� June 9, 2014 and bring back to you more information on the overall network connectivity as it is
�� available.
; This recommendation is consistent with the efforts of the IT division on a city wide program. A current
� update on the netwark connectivity and a recommendation for the building access, video security and
�� fiber at the arboretum is as follows:
� 1) Network Connectivity
�� Network connectivity to the new facilities will be required to manage and operate the electronic door
� access controllers and IP video security system. Additionally it is desired to provide open guest Internet
� access ("Wi-Fi Hotspot"). City staff will continue to review options for connectivity including data
ti services over telephone lines (DSL, TDM, Tl, etc...), availability of existing services from Comcast for
� private Ethernet and additionally the possible extension of city-owned and leased fiber optic cable. City
7 staff has solicited service cost estimates from existing providers and it is expected to have this
� information available in the coming weeks.
�. The network access component is not immediately required until after the completion of the construction
.. of the buildings and before the activation of the electronic door access system. Using existing cellular
� data equipment, an immediate temporary connection could be deployed to a facility if necessary to insure
_ that the construction of the buildings can progress without delay.
Page 1 of 4
2) Electronic Door Access
�. Newlv Constructed Park Buildings (6)
� As part of the approved contract, the newly constructed park buildings will be ready (all conduit
� installed) to accept electronic door access to the front door, gathering room and warming area.
� The estimated cost to provide electronic access hardware and wiring to the front door of the newly
constructed buildings at Autumn Grove, Lexington Park, Oasis Park, Rosebrook Park, Sandcastle Park
-.� and Villa Park is $27,000.
� The estimated cost to provide electronic access hardware and wiring to the gathering areas and warming
areas of the newly constructed buildings at Autumn Grove, Lexington Park, Oasis Park, Rosebrook Park,
� Sandcastle Park and Villa Park is $60,000. This is suggested to be done at a later date.
:. It is recommended to install the electronic access feature for the front doors only at an estimated cost of
:, $27,000 to be taken from the $150,000 budgeted 2014 Parks and Recreation Capital Improvement Fund.
� Ongoing costs are for the electronic access software and hardware is estimated at $40 per year per
,: controlled doar ($240 — 6 doors).
. Existin� Park Buildin�s and Shelters in Central Park (6)
�. This includes the Jaycee Shelter, Central Park Foundation Shelter, Lions Shelter, FOR Parks Shelter,
. Arboretum Building and the Harriet Alexander Nature Center.
c The estimated cost to provide electronic access hardware and wiring to the front door and other public
c use doors (restrooms) of the existing Jaycee Shelter, Central Park Foundation Shelter, Lions Shelter, FOR
E Parks Shelter, Arboretum Building and the Harriet Alexander Nature Center is $60,000.
r:� It is recommended to install this feature at this time for an estimated cost of $60,000 to be taken from the
F� $150,000 budgeted 2014 Parks and Recreation Capital Improvement Fund.
c Ongoing costs are for the electronic access software and hardware is estimated at $40 per year per
E controlled doar ($480 — 12 doors).
, 3) Video Security Systems
� Newlv Constructed Park Buildings (6)
, To purchase indoor rated IP netwark-based video cameras for the vestibule area only (to monitor the
, coming and going) for the 6 newly constructed buildings at Autumn Grove, Lexington Park, Oasis Park,
, Rosebrook Park, Sandcastle Park and Villa Park is estimated at $4,320.
� The cost for the wiring and the conduit (1 camera per building) at this time for the above mentioned
- buildings is included in the new building construction wiring plan.
�� It is recommended to install this feature for an estimated cost of $4,320 to be taken from the $150,000
��� budgeted 2014 Parks and Recreation Capital Improvement Fund.
Page 2 of 4
. Ongoing costs are for the video security software licenses and server hardware is estimated at $60 per
�� year per camera ($360 — 6 Cameras).
�<.
F- Existin� Park Buildin�s and Shelters in Central Park (6)
s To purchase outdoor rated, vandal resistant cameras for the existing Jaycee Shelter, Central Park
� Foundation Shelter, Lions Shelter, FOR Parks Shelter, and indoor rated cameras for the Arboretum
� Building and the Harriet Alexander Nature Center is estimated at $6,320.
The cost for the wiring (1 camera per building) is estimated at $1,800.
It is recommended to install this feature for a total estimated cost of $8,120 to be taken from the $150,000
budgeted 2014 Parks and Recreation Capital Improvement Fund.
Ongoing costs are for the video security software licenses and server hardware is estimated at $60 per
year per camera ($360 — 6 Cameras).
4) Fiber Connecting Selected Sites
A number of the newly constructed park buildings are located near the existing CFN with other buildings
a significant distance away. More infarmation is needed on all sites with the exception of the Arboretum.
Due to the proximity, it is recommended to install fiber to the Muriel Sahlin Arboretum Building at this
time for a total estimated cost of $8,000.
5) Summary of Costs
� c New Buildings(�
� c Network Connectivity $ TBD
� c Elect�onic Door Access (primary) $27,000
�. Electronic Door Access (delay secondary) $60,000
� Video Security System $4,320
� Internet Access (Arboretum Building) N/A
� Sub Total $91,320
��� Elect�onic Door Access (de7a� secondary) (�60,000)
� Total Recommended $31,320
Existin� Buildin�s(6) Total Ca�ital
$ TBD $ TBD
$60,000 $87,000
N/A $60,000
$8,120 $12,440
$8,000 $8,000
$76,120 $167,440
N/A (�60,000)
$76,120 $107,440
POLICY OBJECTIVE
It is the policy of the City to provide safe, secure and accessible improvements to City facilities.
Annual
$TBD
$720
$480
$720
N/A
$1.920
($480)
$1.440
BUDGET IMPLICATIONS
The total capital cost of installing electronic door access, video security and fiber to the Arboretum
building as described is estimated at a cost of $107,440 to install. The annual operating costs for these
systems are estimated at $1,440.
STAFF RECOMMENDATION
Based on the interest to provide safe and secure facilities, it is recommended to add electronic door
access, video security and fiber in locations as presented.
Page 3 of 4
i :;
1 `< REQUESTED COUNCIL ACTION
� �: � Motion to approve the installation of electronic door access and video security in park buildings as
�: � presented and install fiber to the Muriel Sahlin Arboretum building at a cost of $107,440 to be taken from
�:���� the budgeted 2014 Parks and Recreation Capital Improvement Fund.
1:
1:
1;-: Prepared by: Lonnie Brokke, Director of Parks and Recreation
�: Terre Heiser, Network Manager
Page 4 of 4
f��
�
REQUEST FOR COUNCIL ACTION
Date: 7/14/2014
Item No.: 7.h
Department Approval City Manager Approval
��r..-���
Item Description: Approve City Manager Goals for 2014
BACKGROUND
At the July 7�' meeting, the City Council reviewed the draft City Manager Goals for 2014. The
City Council made some changes to the draft goals as presented.
The revised goals are listed on Attachment A.
REQUESTED COUNCIL ACTION
Motion to Approve the 2014 City Manager Goals
Prepared by: Patrick Trudgeon, Ciry Manager (651) 792-7021
Attachments: A: 2014 City Manager Goals
Page 1 of 1
Attachment A
City Manager Goals for 2014
Improve the Deliverv oflnformation to the Public
� Warking in tandem with the Community Engagement Commission, explore and
implement ways to better communicate with the general public, neighborhoods, and
individuals, including providing for better and easier ways for persons to communicate
directly to the City.
• Complete update of city website.
• Provide clear and accessible °���'�� ����'°r�*���'�'�'° budget information to the public.
! Continue having a visible presence at public events and participation with civic groups.
• Make contact information for Commission members more accessible to the �ublic.
Improve the Qualitv and Deliverv of Citv Pro�rams
• Assure implementation of the Park Renewal Program.
• Implement the Business Retention and Expansion program.
• Assist and support � the wark plans of all City Commissions, with special focus
on the Community Engagement Commission and Finance Commission.
• Wark with Volunteer Coordinator to utilize volunteers in city departments and into more
programs.
Create Operational Efficiencies
� Continue centralizing the communication efforts of the City within the Administration
Department and provide a report to the City Council detailing these results.
• Conduct budget process that ensures that outcomes meet the needs of city operations at
the lowest possible cost.
• Utilize the Finance Commission as part of the budget review and formulation process.
• Continue to explore joint services/ventures with surrounding municipalities, businesses,
school districts, watershed districts and other governmental entities.
• Fully Implement Asset Management Program to Park and Recreation Department.
• Make a recommendation on ��the use of Full-Time Firefighters for the Fire
Department as part of the budget process.
Stren�then Or�anizational Health
Conduct Diversity Training for Leadership Team.
Conduct Leadership Training for Leadership Team.
Wark with Departments to create succession plans for leadership.
Attachment A
• Conduct Citywide training on fostering positive relations and good customer service with
citizens and the general public.
Promote Environmental Stewardship and Sustainabilitv
• Explore the possibility of utilizing alternative energy solutions, including the use of solar
on City property and throughout the community.
• Review policies and ordinances, including the stormwater infrastructure '
and the tree preservation ordinance, to ensure that they promote environmental
stewardship.
• Evaluate �ossible chan�es to citv landsca�es to reduce maintenance costs.
Stren�then Citv CounciUCitv Mana�er Relationship
� Continue Weekly Updates to City Council
• Continue regular meetings and flow of information between City Manager and City
Council.
• Improve the quality of presentations and material provided at City Council meetings so
that they are concise, clear, and informative.
• Ensure that presenters at City Council meetings are prepared and able to answer
questions pertaining to the topic at hand.
• Continue to pursue professional development opportunities relevant to the City Manager
position and Public Administration.
Department Approval
j�'�`� G�7�
Item Description
BACKGROUND
��
REQUEST FOR COUNCIL ACTION
Date: July 14, 2014
Item No.: 7.i
City Manager Approval
�� ���
�
Consider Authorizing Use of HGACBuy Program For Purchase Of New
Fire Engine
Houston-Galveston Area Council (HGAC) is a unit of local government and a political
subdivision of the State of Texas. The HGACBuy Program is over 30 years old and specializes
in high ticket, capital intensive products and services that require technical, detailed
specifications and extensive professional skills to evaluate bid responses.
On July 22, 2013 Roseville City Council approved membership in the Interlocal Contract to join
HGACBuy Program.
The City of Roseville currently has an active Interlocal contract for cooperative purchasing in
which the Fire Department is interested in using for the selection and purchase of its new fire
engine scheduled for replacement in 2015.
The Fire Department has a replacement budget and funding within the Capital Improvement Plan
(CIP) for the scheduled replacement of the new engine. The current budget for replacement of
the engine is $550,000.
Replacing a fire engine requires months of product research, months of department input, and
finding a product which will meet the specialized use of the vehicle based on the way the Fire
Department staffs and responds to emergencies.
Therefore, we believe we will be better positioned using the HGACBuy Program to assure we
are able to purchase the best replacement engine for the Department rather than utilizing the
lowest bid process for purchase.
The Fire Department will seek Council approval for the final purchase amount and purchase
contract prior to placing the order.
Page 1 of 2
FINANCIAL IMPACTS
There are no financial impacts associated with use of this purchasing program.
STAFF RECOMMENDATION
� Staff recommends Council approve the Fire Department's use of the HGACBuy Program for
. purchase of the replacement fire engine.
�. REQUESTED COUNCIL ACTION
_ Authorize the Fire Department to use the HGACBuy Program for purchase of the replacement
. fire engine.
Prepared by: Timothy O'Neill, Fire Chief
Page 2 of 2
f��
�
REQUEST FOR COUNCIL ACTION
Date: July 14, 2014
Item No.: 10.a
Department Approval City Manager Approval
�����..�-
Item Description: Joint Meeting with Ethics Commission and Consideration of Proposed
Changes by the Ethics Commission to the Roseville Ethics Code
BACKGROUND
Each year, the Ethics Commission meets with the City council to discuss topics of mutual
interest.
The Commission would like to discuss the following topics:
• Recap of the 2014 Ethics Training
• Proposed Change to Roseville Ethics Code
Amendment to Roseville Ethics Code
At their last meeting in May, the Roseville Ethics Commission discussed a change to the Ethics
Code that would outline the process for an ethics complaint to be withdrawn. Specif'ically they
are looking to amend the Section 5, by creating paragraph H to read as follows:
Section 5. Handling Alleged Violations of Code of Ethics.
H. A complainant mav withdraw a complaint in writin� with the Citv Mana�er or City
Attornev filed under this code at anv time. Unless the Citv Council directs otherwise,
Cit�personnel need not take anv further action in accordance with the Code after such
withdrawal. Once acce�tance bv the Citv Council has been �ranted, the Citv Attornev or
Citv Mana�er shall provide notice to the complainant, the subject of the complaint if
appro�riate, and the Ethics Commission that the withdrawal has been acce�ted.
The City Attorney has reviewed the proposed changes and is supportive of the amendments.
Members of the Ethics Commission will be in attendance at the July 14 meeting to discuss their
thoughts with the City Council.
POLICY OBJECTIVE
The Roseville Ethics Code has been created to maintain ethical standards to guide Public
Officials in the transaction of public business. A periodic review of the code to make sure that it
is still relevant, clear, and enforceable is appropriate.
BUDGET IMPLICATIONS
�G�
Page 1 of 2
STAFF RECOMMENDATION
. Staff recommends approval of the proposed changes to Section 5 to the Roseville Ethics Codes
. as detailed in the Roseville Ethics Commission's recommendation.
4 REQUESTED COUNCIL ACTION
Motion to �pROVE an amendment to Sections 5 regarding withdrawal of ethics complaints
Prepared by: Patrick Trudgeon, Ciry Manager (651) 792-7021
Attachments: A: Draft Ethics Commission Meeting Minutes from May 14, 2014
B: Resolution Approving Amendment to Section 5 of the Roseville Ethics Code
Page 2 of 2
Attachment A
City of Roseville
Ethics Commission Meeting Minutes
Wednesday, May 14, 2014
L Call to Order
Chair Fjelstad called the meeting to order at 6:00 p.m.
Members Present:
Norine Quick-Lindberg, Nancy O'Brien, Matthew Becker, Margo Fjelstad, and Ben
Lehman
Members Absent: �
None. �
Others Present:
Patrick Trudgeon, City Manager and Jim Erickson, City Attorney's Office
II. Oath of Office — Norine Quick-Lindberg
Chair Fjelstad administered Oath Office to newly appointed Ethics Commissioner Norine
Quick-Lindberg and welcomed her to the Commission.
IIL Approve Minutes of November 13, 2013
Lehman moved to approve the November 14, 2013 minutes, seconded by Becker.
Ayes All.
Commissioner O'Brien stated that the most recent minutes are not on the City website.
City Manager Trudgeon indicated that staff will put up the missing minutes on the
website and thanked Commissioner O'Brien for bringing the matter forward.
IV. Review of Apri19 Ethics Training Event
City Manager Trudgeon provided a brief overview of the event and said it was well
attended and the presentation was well received. City Attorney Mark Gaughan was the
presenter and the focus was directly on the Roseville Ethics Code. City Attorney
Gaughan led the discussion about the applicability of the Ethics Code by going through
some scenarios.
Commissioners echoed the comments that it was well received, the length was perfect,
and the topic very relevant. Discussion about next April's training will begin at the next
Ethics Commission meeting in August.
Commissioner Lehman asked if there was a survey done for the people that participated
in the Ethics Training. City Manager Trudgeon replied that there was not this time, but
that it would be worthwhile to do after future Ethics Training.
Attachment A
V. Discuss Ethics Tip
Commissioner Lehman brought forward an Ethics Tip regarding the recent changes to the
Ethics Code this past January.
Chair Fjelstad asked for volunteers to write the next Ethics tip. Commissioner O'Brien
volunteered to write the tip for the next meeting with a focus around the meaning of
ethics in several different contexts.
VL Review Ethics Code
Chair Fjelstad recapped the joint meeting with the City Council in January and the
discussion about open meeting laws and the lack of ability for the Ethics Commission to
meet in a closed session. Another point of the discussion was to allow for the withdrawal
of an ethics complaint by the complainant.
Based on that discussion, Chair Fjelstad introduced language drafted by herself and
Commissioner Lehman regarding the withdrawal of an ethics complaint. City Manager
Trudgeon indicated that language drafted by the City Attorney regarding withdrawal of
an Ethics Complainant is also included in the packet.
City Attorney Erickson reviewed the language drafted by Mr. Gaughan.
The Commission discussed what language should be included in the Ethics Code and
warked on tailoring the language to meet all of the suggestions.
After considerable discussion, Commissioner Lehman proposed the following language.
H. A complainant may withdraw a complaint in writing with the City Manager or City
Attorney filed under ihis code at any time. Unless the City Council directs oihenvise, City
personnel need not take any furiher action in accordance with the Code after such
withdrawal. Once accepiance by the City Council has been granted, the City Atiorney or
City Manager shall provide notice to the complainani, the subject of the complaint if
appropriaie, and the Ethics Commission that the withdrawal has been accepted.
Motion by Commissioner O'Brien moved approval of the language amending the Ethics
Code to allow for the withdrawal of an ethics complaint as previously read by
Commissioner Lehman. Seconded by Commissioner Becker.
Ayes All.
VIL Other Business
Commissioner Lehman asked if there were any outstanding financial disclosure reports.
City Manager said he would double check and send a report out to the Ethics
Commission members.
Attachment A
Commissioner Lehman asked if there were any ethics complaints filed with the City
Manager or City Attorney. Staff reported that none were received.
Commissioner Quick-Lindberg asked some general questions about the application of the
Ethics Code to the Ethics Commission and City Council. Staff and the Commission had
discussion regarding how the code is applied to various groups.
VIIL Adjourn
Respe
Patric.
Ciry 1�
Lehman moved to adjourn the meeting at 7:11 p.m. and Becker seconded.
Ayes All.
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Attachment B
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE CITY OF ROSEVILLE
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Roseville, County of Ramsey, Minnesota, was held on the 14th day of July 2014, at
6:00 p.m.
The following members were present:
and the following members were absent:
Council Member
adoption:
introduced the following resolution and moved its
RESOLUTION NO.
A RESOLUTION AMENDING THE CODE OF ETHICS FOR PUBLIC
OFFICIALS IN THE CITY OF ROSEVILLE
(RESOL UTION NO 10905)
WHEREAS, it is the Council's desire to create and maintain ethical standards that
guide Public Officials in the transaction of public business; and
WHEREAS, the Council has determined the most effective way to do so is to
adopt and enforce a Code of Ethics that guides the conduct of Public Officials:
NOW THEREFORE BE IT RESOLVED, by the Roseville City Council, that the
following Code of Ethics is hereby adopted:
CODE OF ETHICS FOR PUBLIC OFFICIALS IN THE CITY OF
ROSEVILLE
Purpose
Officials in the public service must maintain the highest possible standards of ethical
conduct in their transactions of public business. Such standards must be clearly defined
and known to the public as well as to the Public Officials. Violations of the ethical
standards in this ordinance are punishable by the City Council and are not to be deemed
criminal misdemeanors of any other type of crime except as those behaviors or activities
may separately be determined to be criminal under state or federal law.
1
Attachment B
44
45 Section 1. Declaration of Policv
46
47 The proper operation of democratic government requires that Public Officials be
48 independent, impartial and responsible to the people; that government decisions and
49 policy be made in the proper channels of the government structure; that public office not
50 be used for personal gain; and that the public have confidence in the integrity of its
51 government.
52
53 In recognition of these goals, there is hereby established a Code of Ethics for all Public
54 Officials of the City of Roseville. The purpose of this Code is to establish ethical
55 standards of conduct for all such officials by setting forth those acts or actions that are
56 incompatible with the best interests of the City, and by directing disclosure by such
57 officials of private financial or other interests in matters affecting the City. The
58 provisions and purpose of this Code and such rules and regulations as may be established
59 are in the best interests of the City of Roseville.
60
61 Recognizing that education on ethics in government is the key to having good
62 government, this code requires that annual training be held to discuss the meaning of this
63 code with Public Officials, and in addition such training shall involve trained experts on
64 government ethics. The City Manager shall be the coordinator for the annual training.
65 The training will keep the subject of ethics in government fresh in everyone's mind.
66 (amended 5-23-2011)
67
68 To increase the awareness and understanding of the importance of ethical considerations
69 and behavior among the public as well as government employees, communication of the
70 role of the ethics commission and this Code must occur at least annually in local
71 newspapers and the Roseville website as determined by the City Manager. Additionally,
72 this Code of Ethics shall be reviewed annually to determine if modifications are
73 appropriate.
74
75 Section 2. Definitions of Terms
76
77 Public Official
78 Any person that has been elected to office, appointed to a City board or commission, or
79 hired by the City to serve as a department head or assistant department head.
:1
.
:
.
.,
.
.
.
Public Officials include the following:
a.
['i7
Members of the City Council and Mayor;
The department head and assistant department head of each City
department;
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�
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Attachment B
Any person that has been appointed by the Roseville City Council. This
would include City commission, board, and task force members; and
The City Manager.
Anvthing of Value
Money, real or personal property, a permit or license, a favor, a service, forgiveness of a
loan or promise of future employment. The term "Anything of Value" shall not be
deemed to include:
(1) Services to assist an official in the performance of official duties, including
but not limited to providing advice, consultation, information, and
communication in connection with legislation, and services to constituents;
�2)
(3)
(4)
(5)
Services of insignificant monetary value;
A plaque or similar memento recognizing individual services in a field of
specialty or to a charitable cause;
A trinket or memento costing $5 or less;
Informational material of unexceptional value;
(6) Food or a beverage given at a reception, meal, or meeting away from the
recipient's place of work by an organization before whom the recipient
appears to make a speech or answer questions as part of a program; or
(7) A contribution as defined in Minn. Stat. § 211A.01, subd. 5.
Compensation
A payment of Anything of Value to an individual in return for that individual's services
of any kind.
Association
A business entity of any kind, a labor union, a club or any other group of two or more
persons other than the immediate family.
Immediate Familv
A reporting individual, spouse, minor children, minor stepchildren or other person
residing in the same household.
Gift
3
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Attachment B
The payment or receipt of Anything of Value unless consideration of greater or equal
value is provided in return.
Citv Mana�er
The person that heads up the administration of the operating government of Roseville.
Section 3. Ethical Considerations
138 Public Officials are to serve all persons fairly and equitably without regard to their
139 personal or financial benefit. The credibility of Roseville government hinges on the
140 proper discharge of duties in the public interest. Public Officials must assure that the
141 independence of their judgment and actions, without any consideration for personal gain,
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is preserved.
Specific ethical violations are enumerated below for the guidance of Public Officials, but
these do not necessarily encompass all the possible ethical considerations that might
146 arise.
147
148 A. Other Offices or Em�lovment. An elected Public Official shall not hold another
149 incompatible office, as that term has been interpreted from time to time by statute,
150 the courts, and by the Attorney General. Employed Public Officials shall not hold
151 such incompatible office nor shall they engage in any regular outside employment
152 without notice to and approval by the City Council, in the case of the City
153 Manager, and the City Manager in the case of other employed Public Officials.
154
155 Elected and appointed Public Officials shall not hold other office or employment
156 which compromises the performance of their elected or appointed duties without
157 disclosure of said office or employment and self disqualification from any
158 particular action which might be compromised by such office or employment.
159
160 B. Use of Confidential Information. No Public Official shall use information gained
161 as a Public Official which is not generally made available to and/or is not known
162 to the public, to directly or indirectly gain anything of value, or for the benefit of
163 any other person or entity; nor shall any Public Official make such information
164 available when it would be reasonably foreseeable that a person or entitiy would
165 benefit from it.
f [:t''
167 C. Solicitation of or Recei�t of Anvthin� of Value. A Public Official shall not solicit
168 or receive anything of value from any person or association, directly or indirectly,
169 in consideration of some action to be taken or not to be taken in the performance
170 of the Public Official's duties.
171
�
Attachment B
D. Holdin� Investments. No Public Official shall hold any investment which might
compromise the performance of the Public Official's duties without disclosure of
said investment and self disqualification from any particular action which might
be compromised by such investment, except as permitted by statute, such as
Minnesota Statute 471.88.
E. Re�resentation of Others. A Public Official shall not represent persons or
associations in dealings with the City where the persons or associations have paid
or promised to pay compensation to the Public Official.
F. Financial Interest. Where a Public Official or a member of the Public Official's
immediate family has a financial interest in any matter being considered by the
Public Official, such interest, if known to the Public Official, shall be disclosed by
the Public Official. If the Public Official has such a financial interest or if the
minor child of a Public Official has such a financial interest, the Public Official
shall be disqualified from further participation in the matter.
G. Citv Pro�ert� No Public Official shall use City-owned property such as vehicles,
equipment, or supplies for personal convenience or profit except when such
property is available to the public generally, or where such property is provided by
specific City policy in the conduct of official City business.
H. Special consideration. No Public Official shall grant any special consideration,
treatment, or advantage to any citizen beyond that which is available to every
other citizen.
L Givin�vthin� of Value. No elected Public Official shall give anything of value
to potential voters in return for their votes, promises, or financial considerations
which would be prohibited by the State Minnesota Fair Campaign Practices
statute.
J. Public Funds, etc. No Public Official shall use public funds, personnel, facilities,
or equipment for private gain or political campaign activities, except as may be
authorized by law.
K. Ex�enses. Public Officials shall provide complete documentation to support
requests for expense reimbursement. Expense reimbursement shall be made in
accordance with City policy.
L. Donations. No Public Official shall take an official action which will benefit any
person or entity because of a donation of Anything of Value to the City by such
person or entity.
�'�
Attachment B
215 M. Official Action. No Public Official shall take an official action or attempt to
216 influence any process which will benefit any person or entity where such Public
217 Official would not have otherwise have taken such action but for the Public
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221 N.
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226 O.
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Official's family relationship, friendship, or business relationship with such person
or entity.
Com�liance with Laws. Public Officials shall comply with all local ordinances and
State and Federal Statutes including, but not limited to, the Criminal Code, Fair
Campaign Practices Act, and laws governing the functioning of municipalities,
their elected and appointed officials, and employees.
Coo�eration with Ethics Committee Investi at� ions. Public Officials shall
cooperate with ethics investigations and shall respond in good faith to reasonable
requests for information.
230 P. Resolution of Ethics Com�laints. The Ethics Commission, City Attorney, or City
231 Manager, as the case may be, shall promptly attend to all ethics complaints in the
232 manner provided in this Code. It is expected that most complaints will be
233 investigated as necessary and presented to the City Council for consideration
234 within 45 days of submission of the complaint.
235
236 Section 4. Special Considerations
237
238 Situations can arise where a member of a commission, a board, or the City Council
239 abstains from voting because of a conflict of interest, but his or her abstention becomes a
240 vote either for or against the matter because a majority are required to pass or reject that
241 matter. This can happen where four-fifths vote is needed to pass an issue, or the vote has
242 to be a clear majority and a split vote does not pass or reject.
243
244 When this happens, the City Attorney must be consulted and the final vote should carry a
245 public notice explaining what took place, and how it was resolved.
246
247 Section 5. Handling Alleged Violations of Code of Ethics
248
249 A. Complaints alleging ethical violations by Public Officials must be submitted in
250 written form to the City Attorney. Complaints alleging ethical violations by City
251 employee Public Officials shall be submitted in written form to the City Manager.
252 B. The City Attorney shall investigate all ethics complaints_pertaining to non-
253 employee Public Officials unless the City Attorney has a conflict, in which case
254 outside counsel will be assigned the complaint. The City Manager will investigate
255 complaints pertaining to employee Public Officials.
6
Attachment B
256 C. If the City Attorney_or City Manager determines that the subject of the complaint
257 may have committed a crime, the City Attorney and City Manager shall refer the
258 matter to the appropriate criminal authority.
259 D. If the criminal proceeding ends with a sentencing, said sentencing shall be
260 considered to be the final disposition of the complaint.
261 E. If there has been no violation of a criminal law, the City Attorney or City
262 Manager, as the case may be, shall issue a report that documents the results of the
263 City Attorney's or City Manager's investigation(s).
264
265 1. The report shall be sent directly to the City Council if the complaint
266 involves an Ethics Commission member. The Council shall have the
267 authority to dismiss any Ethics Commission member found to have violated
268 the Ethics Code.
269 2. The report shall be sent to the Ethics Commission if the complaint involves
270 other Public Officials. The Ethics Commission shall have the authority to
271 convene and issue it's own report and recommendation to the City Council.
272 Thereafter, the City Council shall take action as the Council deems
273 appropriate.
274 F. The standard for decisions regarding allegations of ethical violations covered by
275 Section 3 of this code shall be "clear and convincing evidence." The term "clear
276 and convincing evidence" shall mean that burden of proof as defined by
277 Minnesota State law.
278
279 G. In processing complaints, the City Attorney, City Manager, Ethics Commission
280 and City Council shall process and maintain data in a manner consistent with
281 Minn. Stat. Ch. 13, the Minnesota Data Practices Act.
282
283 H. A complainant mav withdraw a complaint in writin� with the Citv Mana�er
284 or Citv Attornev filed under this code at anv time. Unless the Citv Council
285 directs otherwise, Citv personnel need not take anv further action in
286 accordance with the Code after such withdrawal. Once acceptance bv the
287 Citv Council has been granted, the Citv Attornev or Citv Manager shall
288 provide notice to the complainant, the subiect of the complaint if appropriate,
289 and the Ethics Commission that the withdrawal has been accepted.
290
291
292 Section 6. Disclosure of Financial Interests
293
294 Not later than ninety (90) days after the date of approval of this Code, each Public
295 Official of the City shall file as a public record, in the office of the City Manager, a
296 statement containing the following:
297
7
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299
300
301
302
303
304
305
306
307
��
Attachment B
A list naming all business enterprises known by the Public Official to be
licensed by or to be doing business with the City in which the Public
Official or any member of the Public Official's immediate family is
connected as an employee, officer, owner, investor, creditor of, director,
trustee, partner, advisor, or consultant; and
A list of the Public Officials and members of the Public Of�cials'
immediate family's interests in real property located in the City or which
may be competing with the interests of the City located elsewhere, other
than property occupied as a personal residence.
308 Each person who enters upon duty after the date of this code in an office or position as to
309 which a statement is required by this Code shall file such a statement on forms to be
310 provided by the City not less than thirty (30) days after the date of his/her entrance on
311 duty.
312
313 Each person who made an initial filing shall file a new Statement by January 30 of each
314 year thereafter giving the information called for above as of the time of the new
315 statement. If a change in financial interest or property ownership occurs between filings,
316 a new filing shall be made within thirty (30) days of the change.
317
318 The interest of any member of the immediate family shall be considered to be an interest
319 of a person required to file a statement by or pursuant to this Code.
320
321 This Code shall not be construed to require the filing of any information relating to any
322 person's connection with or interest in any professional society or any charitable,
323 religious, social, fraternal, educational, recreational, public service, civil, or political
324 organization, or any similar organization not conducted as a business enterprise and
325 which is not engaged in the ownership or conduct of a business enterprise.
326
327 However, if any of such organizations seeking any action or benefit come before a
328 Roseville commission or the Council, then membership in the organization shall be a
329 potential conflict of interest and must be reported as such to the City Manager by the
330 Public Official in an amended disclosure statement. The other stipulations of this Code
331 then apply.
332
333 The City Manager shall inform each person who is required to file of the time and place
334 for filing. The City Manager shall inform the Council whenever a person who is required
335 to file a statement fails to do so.
336
337 The motion for the adoption of the foregoing resolution was duly seconded by
338 Council Member and upon vote being taken thereon, the following voted in
339 favor:
340
E�
341 and the following voted against: none.
342
Attachment B
343 WHEREUPON said resolution was declared duly passed and adopted.
344
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351
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Attachment B
STATE OF MINNESOTA )
) ss
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified City Manager of the City of Roseville,
County of Ramsey, State of Minnesota, do hereby certify that I have carefully compared
the attached and foregoing extract of minutes of a regular meeting of said City Council
held on the 14h day of July, with the original thereof on file in my office.
WITNESS MY HAND officially as such Manager this 14h day of July, 2014.
State of Minnesota - County of Ramsey
Signed or Attested before me on this
day of , 2014
by: Patrick Trudgeon
Notary Public
10
Patrick Trudgeon, City Manager
Department Approval
Item Description
BACKGROUND
f��
�
REQUEST FOR COUNCIL ACTION
Accept the 2014 Resident Community Survey
Date: July 14, 2014
Item No.: 10.b
City Manager Approval
��.-��j4.�-
Earlier this year, the City Council authorized staff to hire the Morris Leatherman Company to
conduct a survey of Roseville residents. The 400-person random sample phone survey was
conducted during April of 2014. After survey data was entered and coded, results were provided
to the city on May 14, 2014.
A copy of the survey results as well as an executive summary of the findings have been created
by the Morris Leatherman Company and are attached.
William Morris and Peter Leatherman of the Morris Leatherman Company will present a
complete analysis of the findings of the survey.
STAFF RECOMMENDATION
Receive presentation of survey findings by the Morris Leatherman Company.
REQUESTED COUNCIL ACTION
Accept the 2014 resident community survey conducted by the Morris Leatherman Company.
Prepared by: Garry Bowman, Communications Managaer, 651-732-7027
Attachments: A: Executive Summary, 2014 Ciry of Roseville Survey
B: Ciry of Roseville 2014 Survey Results
Page 1 of 1
ATTACHMENT A
,��� �� Morris � �:� �� ����a� ��� �;�
Executive Summary
2014 City of Roseville
City Demographics:
Roseville is a demographically balanced first-ring suburban community. The median longevity
of adult residents is 15.7 years. Seventeen percent of the sample report moving to the city during
the past five years, while 20% were there for over three decades. Only eleven percent report
they will move in the next five years; in contrast, 77% have no plans to leave during the next ten
years, with 52% sure to spend the "rest of their lives" in the city.
Twenty-nine percent of city households classify themselves as "single, no other family at home."
Five percent are "single parents with children at home." Twenty-four percent are "married or
partnered, with children at home." Thirty-nine percent are "married or partnered with no
children or no children at home." Seventy-seven percent classify themselves as "White." Eight
percent each are "African-American" or "Asian-Pacific Islanders." Four percent are "Hispanic-
Latino." One percent classify themselves as "Native American," while one percent each are
"something else" or "mixed/bi-racial."
Twenty-eight percent of Roseville households are completely composed of residents over 65
years old. Twenty-eight percent report the presence of adults between the ages of 50 and 64.
Twenty-three percent of the households contain school-aged children or pre-schoolers. Sixty-
seven percent own their current homes, while 33% rent. .
The average age of respondents is 50.8 years old. Forty-one percent of the sample fall into the
over 55 years age range, while 17% are less than 35 years old. Women outnumber men by four
percent in the sample. Fourteen percent live north of Highway 36 and west of Snelling Avenue.
Forty-nine percent reside north of Highway 36 and east of Snelling Avenue. Twenty-three
percent are south of Highway 36 and east of Snelling Avenue, while 14% live south of Highway
36 and west of Snelling Avenue.
Quality of Life Issues:
Ninety-nine percent rate their quality of life as either "excellent" or "good." In fact, a very high
48% deem it "excellent." Only one percent rate the quality of life lower. While the overall
positive rating is at the top of suburban communities, the "excellent" rating is among the top five
communities in the Metropolitan Area.
At 18% each, "strong neighborhood and good housing" and "safe community" lead the list of
�'I�c�Morris �������{���f,°������e �_°����>������:y;
July, 2014
attributes people like most about living in the community. "Convenient location" is second, at
15%, followed by "friendly people," at 10%, and "close to family," "close to job," "good
schools," and "parks and trails," rank next, at eight percent each. The most serious issues facing
the city are "rising crime" and "high taxes," at 13% each. Twelve percent point to "street
repair," while 11% cite "aging population." Seven percent are concerned about "aging
infrastructure." A"booster" group of 24% says there are "no" serious issues facing the
community; the size of the booster group in Roseville is four times higher than the norm for a
Metropolitan Area suburb.
Ninety-three percent think things in Roseville are generally headed in the "right direction." Only
five percent regard things "off on the wrong track," primarily due to "rising crime," "high
taxes," and "growing diversity."
A top rating of 91 % of the sample report the general sense of community in the City of Roseville
was "excellent" or "good;," only eight percent rate it lower. Twenty-one percent report a closer
connection to the Roseville "as a whole," while 51% have a closer connection to their
"neighborhood." Nine percent report a closer connection to the "School District;" six percent, to
their "church; four percent to their "workplace;" and, nine percent to their "family and friends."
An almost-unanimous 98% feel "accepted" in the City of Roseville.
In thinking about a city's quality of life, thirty two percent feel the most important aspect is
"safety." Seventeen percent point to "good schools," while 15% cite the "sense of community,"
and 14% point to "city upkeep." An additional ten percent think the most important aspect is
"quiet and peacefulness." Twenty-six percent believe "better roads" is an aspect of the city
which needs to be addressed in the future. Fifteen percent feel the same about "lower taxes."
But, 34% think there is "nothing" or are unsure that anything needs to be improved. Fifty-nine
percent believe there is "nothing" or are unsure about anything currently missing from the
community which, if present, could greatly improve the quality of life for residents. Eleven
percent would like to see "more affordable housing," while ten percent want "more public
transportation," and nine percent would like to see "more entertainment options."
Community Characteristics:
In assessing the one or two most important characteristics of a high quality of life community,
53% point to "good schools" and 51% choose "low crime rate." Twenty-seven percent pick
"well-maintained properties," and 19% select "low property taxes."
In examining the number or quantity of various community characteristics, majorities of
residents think Roseville has "about the right amount" of all 10 discussed. But, there are three
characteristics in which there is a degree of divided opinion. In the case of affordable rental
2
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July, 2014
units, 24% see "too few," 21% see "too many," and 53% think there is "about the right amount."
Thirty percent see "too few" starter homes for young families, and 28% feel the same way about
"assisted living opportunities for seniors." The 10 attributes having higher levels of agreement
are: market rate rental units, condominiums and townhouses, "move up" housing, higher cost
housing, parks and open space, trails and bikeways, service and retail establishments, and
entertainment and dining opportunities.
Eighty-eight percent are either "very committed" or "somewhat committed" to stay in Roseville
if they were going to move from their current home to upgrade. Just as impressive, 87% are
committed to stay in the city of they were going to move from their current home for
downsizing.
City Services:
In evaluating specific city services, the mean approval rating is 86.3%, within the top quartile of
summary ratings in the Metropolitan Area. Over 90% rate police protection, fire protection,
police protection, emergency medical services, and sewer and water as either "excellent" or
"good." Between 80% and 90% favorably rate drainage and flood control, animal control, code
enforcement, snow plowing, trail and pathway plowing in parks, and trail and pathway plowing
in neighborhoods. Seventy-seven percent rate building inspection highly, 66% rate street repair
and maintenance. The major irritants leading to lower ratings are "loose animals" and
"flooding.".
Property Taxes:
Roseville residents can be classified as fiscal moderates. Thirty-eight percent think their
property taxes are "high" in comparison with neighboring suburban communities, while 44% see
them as "about average. Eighty-two percent of the residents view city services as either an
"excellent" or a"good" value for the property taxes paid; this endorsement level places
Roseville within the top decile of Metropolitan Area suburbs. While 49% of the sample would
oppose an increase in their city property taxes to maintain city services at their current level,
40% would favor an increase under these circumstances.
Solid majorities endorse the City continuing to invest in long-term infrastructure projects. By a
90%-7% margin, residents support investing in city roads. A 76%-20% majority favors
investments in bikeways, a 75%-21% majority feels the same about pedestrian pathways, and a
73%-16% margin prevails in continuing investments in water and sewer pipes. The lowest
support, although still resounding, is the 67%-26% majority in favor of continued investment in
City buildings.
TheMorris s ���'��. ��oa��� �. k=�, ,� _
July, 2014 �
City Government and Staff
Respondents give the Mayor and Council a job approval rating of 88% and a disapproval rating
of only four percent. The almost 22-to-one approval-to-disapproval rating of the Mayor and City
Council is among the top ratings in the Metropolitan Area suburbs.
Citizen empowerment is at a very high level. A comparatively low number of residents -- 22% —
feel they could not have a say about the way the City of Roseville runs things, if they want.
Most communities score between 30% and 45% on this query. Overall, the inability to influence
decision-makers is not a major issue.
Residents award the City Staff a job approval rating of 95% and a disapproval rating of only two
percent. Both the absolute level of approval and the 48-to-one ratio of approval-to-disapproval
are also among the top Metropolitan Area suburbs.
Neighborhoods and Businesses:
Ninety-six percent rate the general appearance of the community as either "excellent" or "good;"
only five percent are more critical in their evaluations. "Messy yards" is the chief complaint by
the small number posting a negative judgment. Over the past two years, 66% think the
appearance of Roseville "remained about the same," while 28% saw an "improvement," and
only six percent, a"decline." Code enforcement is also highly rated: 87% award this service
either an "excellent" or "good" rating, nine percent are more critical, focusing on "messy yards"
and "rundown homes." Only 55% are aware that Roseville offers a housing program for
residential home improvements; similarly, only 56% are aware the City also sponsors free home
and garden workshops each February and Fall.
Garbage Hauling:
By a 46%-36% margin, residents oppose changing from the current garbage hauling system, in
which residents may choose from several different haulers, to a system where the City chooses
one hauler for the whole community. Supporters of the current system base their decisions on
"wanting choice," "liking current hauler," or "lower cost." Supporters of city designation base
their decision on "less truck traffic," "lower cost," or "safer."
An overwhelming 89% rate the City of Roseville's recycling program as either "excellent" or
"good," while four percent think it is "only fair."
0
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July, 2014
Public Safety:
In rating the seriousness of public safety concerns in the City of Roseville, 21 % feel "youth
crimes and vandalism" is the greatest issue. Thirteen percent feel similarly about "drugs," 12%
point to "traffic speeding," 11% choose "break-ins and theft from automobiles," and 10% see the
most serious concern as "residential crimes, such as burglary and theft." No one category clearly
dominates.
Ninety-one percent rate the amount of police patrolling in their neighborhood as "about the right
amount," while a small five percent think it is "not enough," and three percent see "too much."
Parks and Recreation:
Ninety-eight percent rate the park and recreation facilities in Roseville as either "excellent" or
"good." Only two percent are more critical. Among the City's recreational facilities, 36% most
frequently use "trails," 25% most often use "neighborhood parks," and nine percent most
frequently use "athletic fields." But, 30% of the City's households do not use any of these
facilities. Ninety-five percent highly rate the upkeep and maintenance of Roseville City Parks;
only three percent are more critical in their judgments. A nearly unanimous 97% feel existing
recreational facilities offered by the City of Roseville meet the needs of their households.
Forty-one percent report household participation in a city-sponsored park and recreation
program. Two percent or less offer a suggestion for new or expanded programs.
Thirty-nine percent report household members use the trail system at least once per week;
twenty-eight percent do so on a monthly basis, while 11 % are less frequent trail users. Twenty-
three percent report no one in their household uses the trails at all. In prioritizing expansions or
improvements of the City's trails and sidewalk system, 48% choose "construction of trails
connecting neighborhood and parks," and 22% favor "construction of trails connecting
neighborhood and shopping and business areas." Fourteen percent opt for "construction of
additional trails for exercise within parks."
Twenty percent are aware of the Roseville Parks Renewal Program and its projects. Interest in
specific projects is highest for "connecting trails," "Central Park," and "Nature Center."
�'I�c�Morris f����������f,°������e �_°�����������y;�
July, 2014
Community Center:
By a 64%-26% majority, residents support in concept the construction of a Community Center
by the City of Roseville. Fifty-two percent of the sample indicate that a member of their
household would be at least "somewhat likely" to use the facility if it were built; using standard
market projection techniques, the expected user level would be 18% of the city's households.
The typical resident would be willing to increase their property taxes by $2.58 per month to fund
the construction of the Community Center; however, 40% of the sample would support no tax
increase for this purpose.
Communications Issues:
The City Newsletter is the most often indicated primary source of information about the
community, at 48%. The local newspaper ranks second, at 28%, and the "City website," is third,
at 11 %. Preferred sources of information about City Government and its activities are somewhat
different from the existing communications pattern. This time, City publications and newsletters
are at the top of the list, at 43%. Seventeen percent each choose "mailings to their home" and
"local weekly newspaper coverage." Rounding out the list, 11 % prefer the "City Website."
Eighty-six percent receive the "Roseville City News," and 92% of this group regularly read it.
The reach of the publication is 79% of the community's households. The newsletter's
effectiveness as an information channel is highly regarded: ninety percent highly rate its
effectiveness in keeping them informed about activities in the city.
With the exception of Facebook, social media usage among Roseville residents is limited.
Seventeen percent use Nextdoor, 29% tweet, 35% use YouTube, and 44% post or read
Facebook. But, 68% use e-mail, and of this group, 60% are likely to use it to obtain information
about the City of Roseville. In a similar fashion, 55% visit the City Website, and of this group,
80% are likely to access it for city information.
Ninety-one percent rate the City's overall performance in communicating key local issues to
residents as either "excellent" or "good." Only nine percent are more critical in their
evaluations. This rating is also among the highest in the Metropolitan Area.
�
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July, 2014
Conclusions:
In general, Roseville citizens are very satisfied with their community, and very high ratings on
most aspects of city operations are commonplace. The key issues facing decision-makers in the
future are addressing perceptions about "rising crime" and "aging infrastructure, particularly
road and streets." Property tax levels are a secondary concern, but still a limiting factor.
Community development efforts should focus on attracting younger residents to the community
while also helping seniors stay in the community, since two moderate concerns are the lack of
starter homes for young families and the lack of assisted living opportunities for seniors.
Information levels about City Government activities are very high in comparison with
neighboring communities. Positive ratings of both the Mayor and City Council and City Staff
are at the top of the Metropolitan Area. "Roseville City News," the city's newsletter, is
exceptionally well regarded: it possesses a higher readership and effectiveness ratings than most
peer communities.
Citizens are clearly enthusiastic about their City. With the "City Booster" percentage at 24%, or
four times the suburban norm, a large reservoir of goodwill has been established; this will serve
decision-makers, in particular, very well as new issues are encountered and relatively tough
decisions must be made.
Methodology:
This study contains the results of a telephone survey of 400 randomly selected residents of the City of Roseville.
Survey responses were gathered by professional interviewers across the community between April 14th and 30`�
2014. The average interview took 27 minutes. All respondents interviewed in this study were part of a randomly
generated sample of adult residents of the City of Roseville. In general, random samples such as this yield results
projectable to their respective universe within f 5.0 percent in 95 out of 100 cases.
%
THE MORRIS LEATHERMAN
3128 Dean Court
Minneapolis, Minnesota
COMPANY
55416
ATTACHMENT B
City of Roseville
Residential Survey
FINAL APRIL 2014
Hello, I'm of the Morris Leatherman Company, a polling
firm located in Minneapolis. We have been retained by the City of
Roseville to speak with a random sample of residents about
issues facing the community. This survey is being conducted
because the City Council and City Staff are interested in your
opinions and suggestions about current and future city needs. I
want to assure you that all individual responses will be held
strictly confidential; only summaries of the entire sample will
be reported.
l. Approximately how many years have
you lived in Roseville?
LESS THAN TWO YEARS.....30
TWO TO FIVE YEARS......140
FIVE TO TEN YEARS......210
TEN TO TWENTY YEARS....23%
20 TO 30 YEARS.........20%
OVER THIRTY YEARS......200
DON'T KNOW/REFUSED......Oo
2. As things stand now, how long in LESS THAN TWO YEARS.....3%
the future do you expect to live TWO TO FIVE YEARS.......8%
in Roseville? SIX TO TEN YEARS.......12%
OVER TEN YEARS.........67%
DON'T KNOW/REFUSED.....100
3. How would you rate the quality of EXCELLENT ..............480
life in Roseville - excellent, GOOD ...................510
good, only fair, or poor? ONLY FAIR ...............1%
POOR ....................0%
DON'T KNOW/REFUSED......0%
4. What do you like most, if any-
thing, about living in Roseville?
DON'T KNOW/REFUSED......0%
NOTHING .................1%
CONVENIENT LOCATION....150
NEIGHBORHOOD/HOUSING...180
SAFE ...................18%
FRIENDLY PEOPLE........100
CLOSE TO FAMILY.........80
CLOSE TO JOB............80
SCHOOLS .................80
PARKS/TRAILS............80
SHOPPING ................30
QUIET AND PEACEFUL......20
SCATTERED ...............20
5. What do you think is the most
serious issue facing Roseville
today?
DON'T KNOW/REFUSED......50
NOTHING ................240
HIGH TAXES .............130
RISING CRIME...........130
POOR CITY SPENDING......50
LACK OF JOBS/BUSINESS...2o
AGING POPULATION.......11o
AGING INFRASTRUCTURE....70
STREET REPAIR..........120
SCATTERED ...............80
6. All in all, do you think things in RIGHT DIRECTION........930
Roseville are generally headed in WRONG TRACK .............50
the right direction, or do you DON'T KNOW/REFUSED......30
feel things are off on the wrong
track?
IF "WRONG TRACK," ASK: (n=18)
7. Please tell me why you feel
things have gotten off on
the wrong track?
8. How would you rate the sense of
community identity among residents
in Roseville -- would you say it
is very strong, somewhat strong,
not too strong, or not at all
strong?
9. Please tell me which of the fol-
lowing do you feel the closest
connection to -- the City of
Roseville as a whole, your neigh-
borhood, your School District or
something else? (IF "SOMETHING
ELSE," ASK:) What would that be?
10. Do you feel accepted in the City
of Roseville?
DON'T KNOW/REFUSED......6%
HIGH TAXES .............170
POOR CITY SPENDING.....11o
STREET REPAIR...........60
RISING CRIME...........220
GROWING DIVERSITY......170
CITY PLANNING..........11%
TOO MUCH RETAIL........11o
VERY STRONG............340
SOMEWHAT STRONG........570
NOT TOO STRONG..........8%
NOT AT ALL STRONG.......0%
DON'T KNOW/REFUSED......20
CITY OF ROSEVILLE......21%
NEIGHBORHOOD...........510
SCHOOL DISTRICT.........90
CHURCH ..................60
WORKPLACE ...............40
FAMILY/FRIENDS..........90
DON'T KNOW/REFUSED......lo
YES ....................98%
NO......................10
DON'T KNOW/REFUSED......20
IF ��NO," ASK: (n=3)
11. Why do you feel that way?
DON'T KNOW NEIGHBORS, 330; UNFRIENDLY PEOPLE, 670.
Let's spend a few minutes discussing the future of the City of
Roseville.
12. When thinking about a city's DON'T KNOW/REFUSED......lo
quality of life, what do you think SAFETY .................32%
is the most important aspect of SENSE OF COMMUNITY.....150
that quality? GOOD SCHOOLS...........170
UPKEEP OF CITY.........140
OPEN SPACE/NATURE.......60
PARKS/RECREATION........30
UPKEEP OF HOUSING.......20
QUIET AND PEACEFUL.....100
SCATTERED ...............lo
13. What aspects, if any, of the com- DON'T KNOW/REFUSED......5%
munity should be fixed or improved NOTHING ................29%
in the future? LOWER TAXES............150
BETTER ROADS...........260
MORE JOBS ...............50
MORE PUBLIC TRANSIT.....6%
MORE SENIOR HOUSING.....40
LESS AFFORDABLE HOUSING.3o
SIDEWALKS ...............20
SCATTERED ...............50
14. What, if anything, is currently DON'T KNOW/REFUSED......6%
missing from the City of Roseville NOTHING ................53%
which, if present, would greatly MORE PUBLIC TRANSIT....10%
improve the quality of life for MORE JOBS ...............70
residents? MORE ENTERTAINMENT......90
MORE AFFORDABLE
HOUSING...........110
SIDEWALKS ...............2%
SCATTERED ...............20
I would like to read a list of characteristics others have
mentioned that indicate a city has a high quality of life.
15. Please tell me which one you think is most important for a
city to have? (ROTATE AND READ LIST)
16. Which is second most important? (RE-READ LIST; OMITTING FIRST
CHOICE)
17. Which is least important? (RE-READ LIST; OMITTING FIRST TWO
CHOICES)
MOST SEC LST
HIGH PROPERTY VALUES .......................30.....40....18%
WELL MAINTAINED PROPERTIES ................11o....16%.....70
LOW PROPERTY TAXES .........................70....12%.....70
LOW CRIME RATE ............................320....19%.....50
GOOD SCHOOL SYSTEM ........................340....190.....3%
VARIETY OF SHOPPING OPPORTUNITIES..........20.....50....15%
VARIETY OF PARK AND RECREATION
OPPORTUNITIES .........................lo.....60.....30
JOB OPPORTUNITIES ..........................40....120.....8%
COMMUNITY EVENTS AND FESTIVALS .............Oo.....20....160
SENSE OF COMMUNITY .........................60.....5%....100
ELSE .......................................lo.....lo.....30
DON'T KNOW/REFUSED .........................Oo.....00.....6%
Let's discuss recreational opportunities in the community....
18. How would you rate park and rec- EXCELLENT ..............36%
reational facilities in Roseville GOOD ...................620
-- excellent, good, only fair, or ONLY FAIR ...............20
poor? POOR ....................Oo
DON'T KNOW/REFUSED......lo
19. Which Roseville recreation facile- DON'T KNOW/REFUSED......Oo
ties, if any, do you or members of NONE ...................30%
your household use most TRAILS .................360
frequently? NEIGHBORHOOD PARKS.....250
ATHLETIC FIELDS.........90
SCATTERED ...............lo
20. How would you rate the upkeep and EXCELLENT ..............350
maintenance of Roseville City GOOD ...................600
Parks -- excellent, good, only ONLY FAIR ...............30
fair, or poor? POOR ....................Oo
DON'T KNOW/REFUSED......20
21. In the past year, have you or any YES ....................41%
members of this household partici- NO .....................59%
pated in any city-sponsored park DON'T KNOW/REFUSED......1%
and recreation programs?
22. Are there any park and recreation programs you would like to
see offered or expanded?
N0, 950; SENIOR, 20; CONCERTS IN THE PARK, lo; COMMUNITY
CENTER, 1 0; SCATTERED, 2 0
23. How often do you or members of
your household use the trail sys-
tem, weather permitting -- twice
or more per week, weekly, two or
three times per month, monthly,
quarterly, less frequently or not
at all?
TWICE OR MORE A WEEK...140
WEEKLY .................250
TWO/THREE PER MONTH....180
MONTHLY ................10%
QUARTERLY ...............3%
LESS FREQUENTLY.........8%
NOT AT ALL .............23%
DON'T KNOW/REFUSED......Oo
24. Are there any areas in the City of Roseville that are lacking
trails or pathways? (IF "YES," ASK:) Where would that be?
UNSURE, 4 0; N0,
COUNTRY ROAD B,
SCATTERED, 20.
910; SIDEWALKS ALONG BUSY ROADS, lo;
10; NEAR LAKE OWASSO, lo; RICE STREET, 1%,
25. Which of the following would be your top priority for the
City's trails and sidewalk system?
CONSTRUCTION OF ADDITIONAL TRAILS FOR
EXERCISE WITHIN PARKS ..........................140
CONSTRUCTION OF TRAILS CONNECTING NEIGHBORHOODS
AND PARKS ......................................480
CONSTRUCTION OF TRAILS CONNECTING NEIGHBORHOODS
AND SHOPPING AND BUSINESS AREAS ................220
ELSE (SIDEWALKS) .....................................2%
DON'T KNOW/REFUSED ..................................150
26. Are you aware
Parks Renewal
projects?
of the Roseville
Program and its
IF ��YES, " ASK: (n=81 )
YES ....................20%
NO .....................79%
DON'T KNOW/REFUSED......lo
27. What project are you most interested in?
UNSURE, 160; NONE, 240; CONNECTING TRAILS, 160;
CONSTRUCTION OF NEW TRAILS, 60; NATURE CENTER, 100;
CENTRAL PARK, 150; UPDATING OF PARKS, 70; SCATTERED,
60.
28. Do you feel the
recreational or
meet the needs
household?
current mix of YES ....................970
sports facilities NO ......................Oo
of inembers of your DON'T KNOW/REFUSED......30
IF ��NO," ASK: (n=1)
29. What facilities do you feel are missing?
COMMUNITY CENTER, 1000.
There have been on-going discussions in the community about the
need for a Community Center that would provide community gathering
space for recreation, programs and meetings.
30. Do you support or oppose the con- STRONGLY SUPPORT.......150
struction of a Community Center by SUPPORT ................490
the City of Roseville? (WAIT FOR OPPOSE .................20%
RESPONSE) Do you feel strongly STRONGLY OPPOSE.........6%
that way? DON'T KNOW/REFUSED.....110
31. If a Community Center were built,
how likely would you or members
of your household be to use the
facility -- very likely, somewhat
likely, not too likely, or not at
all likely?
VERY LIKELY............200
SOMEWHAT LIKELY........32%
NOT TOO LIKELY.........19%
NOT AT ALL LIKELY......250
DON'T KNOW/REFUSED......50
The construction of the Community Center would use property taxes.
Suppose the City of Roseville proposed a Community Center
development which you considered to be a reasonable approach.
32. How much would you be willing to
see your property taxes increase
to fund this construction? Let's
say, would you be willing to see
your monthly property taxes in-
crease by $ ? (CHOOSE RANDOM
STARTING POINT; MOVE UP OR DOWN
DEPENDING ON RESPONSE) How about
$ per month?
Moving on....
NOTHING ................40%
$3.00 ..................18%
$6.00 ..................16%
$9.00 ..................12%
$12.00 ..................30
$15.00 ..................20
$18.00 ..................lo
DON'T KNOW/REFUSED......90
I would like to read you a list of a few city services. For
each one, please tell me whether you would rate the quality of
the service as excellent, good, only fair, or poor? (ROTATE)
33.
34.
35.
36.
37.
38.
39.
40.
Police protection?
Fire protection?
Emergency medical services?
Sewer and water?
Drainage and flood control?
Building inspections?
Animal control?
Code enforcement?
EXCL GOOD FAIR POOR DK/R
590
57 0
56%
26%
22%
170
25%
19%
38%
41%
37%
67%
64%
60%
58%
67 0
10
lo
0%
1%
3%
2%
5%
4%
2%
0%
0%
1%
20
Oo
1%
20
lo
2%
70
60
l00
210
llo
9%
IF ANY SERVICES WERE RATED ��ONLY FAIR" OR ��POOR," ASK: (n=69)
41. Why did you rate
as (only fair/poor) ?
DON'T KNOW/REFUSED......0%
COULD IMPROVE...........70
FLOODING ...............260
MORE PATROLLING.........30
POOR INSPECTIONS........40
LOOSE ANIMALS..........280
RUNDOWN HOMES..........170
RUDE/UNFRIENDLY........100
SCATTERED ...............4%
Now, for the next four city services, please consider only
their job on city-maintained streets and roads in neighborhoods.
That means excluding interstate highways, state and county roads
that are taken care of by other levels of government. Hence,
Interstate 35W, Highway 36, Highway 36, County Road C or Lexington
Avenue, should not be considered. How would you rate ....
42. Street repair and
maintenance?
43. Snow plowing?
44. Trail and pathway plowing
in parks?
45. Trail and pathway plowing
in neighborhoods?
EXCL GOOD FAIR POOR DK/R
150 510 280
340 540 l00
230 630 40
200 62% 80
60 0%
lo Oo
Oo 100
Oo 110
46. Do you consider the city portion
of your property taxes to be
very high, somewhat high, about
average, somewhat low, or very low
in comparison with neighboring
cities?
VERY HIGH ..............100
SOMEWHAT HIGH..........280
ABOUT AVERAGE..........440
SOMEWHAT LOW............lo
VERY LOW ................lo
DON'T KNOW/REFUSED.....17%
47. Would you favor or oppose an in- FAVOR ..................40%
crease in YOUR city property tax OPPOSE .................49%
if it were needed to maintain city DON'T KNOW/REFUSED.....11%
services at their current level?
48. When you consider the property
taxes you pay and the quality of
city services you receive, would
you rate the general value of city
services as excellent, good, only
fair, or poor?
EXCELLENT ...............90
GOOD ...................730
ONLY FAIR ...............70
POOR ....................Oo
DON'T KNOW/REFUSED.....110
For each of the following long-term infrastructure projects,
please tell me if you strongly support the City continuing to
invest in it, somewhat support, somewhat oppose or strongly
oppose.
49. Water and sewer pipes?
50. City buildings?
51. Pedestrian pathways?
52. Bikeways?
53. City roads?
Changing topics....
STS SMS SMO STO DKR
44 0 30% 12 0
260 41% 180
380 370 150
320 440 140
640 260 50
40 l00
80 8%
60 50
60 50
20 30
54. Other than voting, do you feel YES ....................71%
that if you wanted to, you could NO ....................22%
have a say about the way the City DON'T KNOW/REFUSED......7%
of Roseville runs things?
55. From what you know, do you approve STRONGLY APPROVE.......11o
or disapprove of the job the Mayor APPROVE ................770
and City Council are doing? (WAIT DISAPPROVE ..............30
FOR RESPONSE) And do you feel STRONGLY DISAPPROVE.....lo
strongly that way? DON'T KNOW/REFUSED......9%
IF ��DISAPPROVE" OR ��STRONGLY DISAPPROVE," ASK: (n=15)
56. Why do you feel that way? POOR JOB ................70
POOR SPENDING..........20%
COULD IMPROVE..........200
HIGH TAXES ..............70
DON'T LISTEN...........470
57. From what you have heard or seen, EXCELLENT ..............19%
how would you rate the job per- GOOD ...................76%
formance of the Roseville City ONLY FAIR ...............1%
staff -- excellent, good, only POOR ....................1%
fair, or poor? DON'T KNOW/REFUSED......3%
IF ��ONLY FAIR" OR ��POOR, " ASK: (n=6)
58. Why do you feel that way? POOR SPENDING..........170
COULD IMPROVE..........330
DON'T LISTEN...........330
RUDE/UNPROFESSIONAL....170
Thinking about another topic....
59. How would you rate the general EXCELLENT ..............330
condition and appearance of Rose- GOOD ...................63%
ville -- excellent, good, only ONLY FAIR ...............4%
fair, or poor? POOR ....................lo
DON'T KNOW/REFUSED......0%
IF "ONLY FAIR" OR "POOR," ASK: (n=17)
60. Why do you feel that way? DON'T KNOW/REFUSED......60
RUNDOWN HOMES..........240
MESSY YARDS............590
RUNDOWN BUSINESSES......60
JUNK CARS ...............60
61. Over the past two years, has the IMPROVED ...............28%
appearance of Roseville improved, DECLINED ................60
declined or remained the same? REMAINED THE SAME......660
DON'T KNOW/REFUSED......Oo
62. How would you rate the job the EXCELLENT ..............150
City does enforcing city codes on GOOD ...................720
nuisances - excellent, good, only ONLY FAIR ...............7%
fair or poor? POOR ....................20
DON'T KNOW/REFUSED......50
IF ��ONLY FAIR" OR ��POOR," ASK: (n=32)
63. What nuisances does the City DON'T KNOW/REFUSED......Oo
need to do a better job of MESSY YARDS............41%
enforcing? RUNDOWN HOMES..........250
JUNK CARS ..............160
LOOSE ANIMALS..........190
The City of Roseville offers a housing program for residential
home improvements.
64. Prior to this survey, were you
aware of this housing program?
YES ....................550
NO .....................45%
DON'T KNOW/REFUSED......Oo
The City also sponsors free home and garden workshops each
February and fall.
65. Were you aware of these workshops? YES ....................560
NO .....................440
DON'T KNOW/REFUSED......Oo
Turning to the issue of public safety in the community....
I would like to read you a short list of public safety concerns.
66. Please tell me which one you consider to be the greatest
concern in Roseville? If you feel that none of these prob-
lems are serious in Roseville, just say so.
FIRST
Violent crime ..................................20
Drugs.........................................130
Youth crimes and vandalism ....................210
Break-ins and theft from automobiles..........11o
Business crimes, such as shop-
lifting and check fraud ...................60
Residential crimes, such as
burglary, and theft ......................100
Traffic speeding ..............................12%
Identity theft .................................30
ALL EQUALLY ....................................60
NONE OF THE ABOVE .............................140
DON'T KNOW/REFUSED .............................30
67. How would you rate the amount of
patrolling the Roseville Police
Department does in your neighbor-
hood -- would you say they do too
much, about the right amount, or
not enough?
Changing topics...
TOO MUCH ................30
ABOUT RIGHT AMOUNT.....910
NOT ENOUGH ..............50
DON'T KNOW/REFUSED......lo
I would like to read you a list of characteristics of a community.
For each one, please tell me if you think Roseville currently has
too many or too much, too few or too little, or about the right
amount.
68. Affordable rental units?
69. Market rate rental units?
70. Condominiums and townhomes?
71. Starter homes for young families?
72. "Move up" housing?
73. Higher cost housing?
74. Assisted living for seniors?
75. Parks and open spaces?
76. Trails and bikeways?
77. Service and retail establish-
ments?
78. Entertainment and dining oppor-
tunities?
79. If you were going to move from
your current home for upgrading,
how committed would you be to stay
in Roseville -- very committed,
somewhat committed, not too com-
mitted or not at all committed?
MANY FEW/ ABT DK/
/MCH LITT RGHT REFD
210
120
100
30
110
160
50
90
90
24 0
170
80
300
130
10%
28%
6%
80
l00 13%
50 170
530
62 0
77 0
61%
690
68 0
57%
850
82 0
2%
10%
5%
6%
70
7%
10%
1%
1%
77% lo
78o Oo
VERY COMMITTED.........46%
SOMEWHAT COMMITTED.....42%
NOT TOO COMMITTED.......5%
NOT AT ALL COMMITTED....40
DON'T KNOW/REFUSED......4%
80. And, if you were going to move VERY COMMITTED.........420
from your current home for down- SOMEWHAT COMMITTED.....450
sizing, how committed would you be NOT T00 COMMITTED.......60
to stay in Roseville -- very com- NOT AT ALL COMMITTED....30
mitted, somewhat committed, not DON'T KNOW/REFUSED......40
too committed, or not at all
committed?
IF ��NOT T00 COMMITTED" OR ��NOT AT ALL COMMITTED IN QUESTIONS
#79 OR #80, ASK: (n=40)
81. Is there anything missing or that could be improved in
Roseville that would make you committed to staying?
NO, 750; AFFORDABLE HOUSING, 150; MOVE-UP HOUSING, 3%;
PUBLIC TRANSIT, 30; LESS TRAFFIC CONGESTION, 50.
Changing topics....
Most communities have one of three systems for garbage collection.
In an open collection system, like the City of Roseville currently
has, residents choose their hauler from several different
companies serving the community. Other cities use an organized
collection system, where the City contracts with a hauler for
collection throughout the city.
82. Would you favor or oppose the City
of Roseville changing from the
current system in which residents
may choose from several different
haulers to a system where the City
chooses a specific hauler for the
whole community? (WAIT FOR RE-
SPONSE) Do you feel strongly that
way?
STRONGLY FAVOR..........60
FAVOR ..................300
OPPOSE .................33%
STRONGLY OPPOSE........13%
DON'T KNOW/REFUSED.....19%
IF A RESPONSE IS GIVEN, ASK: (n=325)
83. Could you tell me one or two
reasons for your decision?
DON'T KNOW/REFUSED......Oo
WANT CHOICE............520
OPEN/LOWER COST.........90
ORGANIZED/LOWER COST...130
ORGANIZED/LESS TRAFFIC.210
ORGANIZED/SAFER.........30
LIKE CURRENT HAULER.....lo
84. How would you rate the City of EXCELLENT ..............26%
Roseville's recycling program - GOOD ...................630
excellent, good, only fair or ONLY FAIR ...............40
poor? POOR ....................0%
DON'T KNOW/REFUSED......70
Continuing....
85. How would you rate the City's
overall performance in communicat-
ing key local issues to residents
in its publications, website,
mailings, and on cable television
-- excellent, good, only fair, or
poor?
86. What is your primary source of in-
formation about the City of Rose-
ville?
87. How would you most prefer to re-
ceive information about Roseville
City Government and its activities
-- (ROTATE) e-mail, information on
the city's website, city publica-
tions and newsletters, mailings
to your home, local weekly news-
paper coverage, cable television
programming, the city's Facebook
page or the City's Twitter feed?
EXCELLENT ..............190
GOOD ...................720
ONLY FAIR ...............90
POOR ....................Oo
DON'T KNOW/REFUSED......lo
DON'T KNOW/REFUSED......Oo
NONE ....................2%
CITY NEWSLETTER........480
LOCAL NEWSPAPER........280
CITY WEBSITE...........110
CABLE TELEVISION........5%
WORD OF MOUTH...........50
SCATTERED ...............lo
E-MAIL ..................6%
CITY WEBSITE...........12%
PUBLICATIONS/NEWSLTRS..43%
MAILINGS TO HOME.......17%
LOCAL WEEKLY PAPERS....170
CABLE TV ................4%
CITY FACEBOOK PAGE......0%
TWITTER .................Oo
WORD OF MOUTH...........20
88. Do you recall receiving the City YES ....................860
publication -- "Roseville City NO .....................140
News" -- during the past year? DON'T KNOW/REFUSED......1%
IF "YES," ASK: (n=342)
89. Do you or any members of your YES ....................92%
household regularly read it? NO ......................80
DON'T KNOW/REFUSED......Oo
90. How effective
publication in
informed about
the city -- ve
somewhat effec
effective, or
fective?
is this city
keeping you
activities in
ry effective,
tive, not too
not at all ef-
VERY EFFECTIVE.........330
SOMEWHAT EFFECTIVE.....570
NOT T00 EFFECTIVE.......60
NOT AT ALL EFFECTIVE....2%
DON'T KNOW/REFUSED......2%
I would like to ask you about social media sources. For each one,
tell me if you currently use that source of information; then, for
each you currently use, tell me if you would be likely or unlikely
to use it to obtain information about the City of Roseville.
91.
92.
93.
94.
95.
96.
Facebook?
Twitter?
YouTube?
Nextdoor?
E-mail?
City website?
NOT USE USE DK/
USE LIK NLK REF
56%
72%
65%
81%
33%
450
19%
11%
10%
10%
41%
44 0
25%
18%
25%
7%
27%
110
0%
0%
0%
3%
0%
0%
Now, just a few more questions for demographic purposes....
Could you please tell me how many people in each of the following
age groups live in your household.
97. Persons 65 or over?
98. Adults between the ages of 50
and 64 years of age?
99. Adults between the ages of 18
and 49 years of age?
100. School-aged children and pre-
schoolers?
101. Do you own or rent your present
residence?
NONE ...................72%
ONE ....................160
TWO OR MORE............120
NONE ...................720
ONE ....................150
TWO MORE ...............130
NONE ...................370
ONE ....................280
TWO ....................31%
THREE OR MORE...........40
NONE ...................770
ONE ....................10%
TWO .....................8%
THREE OR MORE...........50
OWN ....................670
RENT ...................330
REFUSED .................Oo
102. What is your age, please?
(READ CATEGORIES, IF NEEDED)
103. Which of the following best des-
cribes your household: (READ)
A. Single, no other family at
home.
B. Single parent with children at
home.
C. Married or partnered, with
children at home.
D. Married or partnered with no
children or no children at home.
E. Something else.
104. Which of the following categories
represents your ethnicity --
White, African-American, Hispanic-
Latino, Asian-Pacific Islander,
Native American, or something
else? (IF "SOMETHING ELSE," ASK:)
What would that be?
18-24 ...................30
25-34 ..................140
35-44 ..................190
45-54 ..................240
55-64 ..................180
65 AND OVER............23%
SINGLE/NO OTHER........29%
SINGLE PARENT...........5%
MAR/PARTN/CHILDREN.....24%
MAR/PARTN/NO CHILD.....39%
SOMETHING ELSE..........40
DON'T KNOW/REFUSED......Oo
WHITE ..................77%
AFRICAN-AMERICAN........8%
HISPANIC-LATINO.........40
ASIAN-PACIFIC ISLAND....8%
NATIVE AMERICAN.........1%
SOMETHING ELSE..........lo
MIXED/BI-RACIAL.........lo
DON'T KNOW ..............Oo
REFUSED .................lo
105. Do you live north or south of NORTHWEST ..............140
Highway 36? (WAIT FOR RESPONSE) NORTHEAST ..............49%
Do you east or west of Snelling SOUTHEAST ..............23%
Avenue? SOUTHWEST ..............140
DON'T KNOW/REFUSED......Oo
106. Gender (DO NOT ASK)
MALE ...................48%
FEMALE .................520
Department Approval
�. �: ,�
Item Description:
�J�
�
REQUEST FOR COUNCIL ACTION
Date: 07/14/14
Item No.: 12.a
City Manager Approval
��...���.�.�..-
Receive the 2015 City Manager Recommended Budget
BACKGROUND
Over the past 6 months, the City has held a series of discussions as part of the 2015 Budget Process.
Key discussions in the process included:
❖ Receive preliminary report on the 2015 Budget and Tax Levy impact items (�1ay 12, 2014)
❖ Overview of Departmental Budget Priorities, Issues, & Challenges (�1ay 22, 2014)
❖ Discussion on the 2015 City Council Budget Goals & Priorities (.Iune 16, 2014)
These discussions, along with revised analysis of financial trends and service-level requirements have
been incorporated into the 2015 City Manager Recommended Budget included herein. A summary of
the Recommended Budget is presented below.
2015 City Manager Recommended Budget
The 2015 City Manager Recommended Budget is presented in two distinct groupings. The first group
includes the tax-supported programs which are supported in part or in full by property taxes. The
second group includes the non-tax supported programs which are primarily fee-based.
The Recommended 2015 Budget is $52,380,290, an increase of $1,685,730 or 33%. A citywide
budget summary is included in Attachment A. Highlights of the Budget include:
❖ Additional personnel to support the Fire Department Reorganization Plan, infarmation
technology, right-of-way management, and forestry program.
':• A 2% cost-of-living adjustment for employees (** Note ** three of the City's collective bargaining units
have already settled contracts for 2015).
❖ An appropriation for employee wage-step increases and healthcare costs.
❖ Additional funding for new mandates, contractual obligations, capital improvements, and
inflationary costs.
❖ Funding plan to eliminate the use of General Fund and Recreation Fund cash reserves to provide
for day-to-day operations.
❖ Reduced funding for debt service, and contribution to the Fire Relief Associations.
Page 1 of 3
Additional detail on the Recommended Budget is shown below. Because the City is required to adopt a
preliminary, not-to-exceed tax levy by September 15th, the focus of this report will be on the tax-
supported programs with the understanding that the fee-based programs will receive broader discussion
and review later this year. A summary of the non-tax supported programs is shown in Aitachment C.
Recommended 2015 Property Tax-Su�orted Budget
The 2015 City Manager Recommended Budget for the property tax-supported budget is $26,090,340,
an increase of $1,367,055 or 5.5%. A summary of the tax-supported programs is included in
Attachment B.
A significant portion of this increase is attributable to additional lap nned capital spending for which
funds had already been set aside. This amounts to approximately $500,000. The remainder is largely
attributable to the following impact items:
2015 Budget Impacts: Property Tax-Supported Programs
2015
Bud et Im act Item Descri tion / Comments Amount
Em lo er PERA Contribution Mandated contribution increase for Em lo ees 67,000
Em lo ee COLA Based on 2% cost-of-livin -adjustment (COLA) 252,000
Em lo ee wa e ste increases Eli ible em lo ees under the Com ensation Plan 129,000
New IT Em lo ee * To be funded with License Center contribution 105,000
EAB Removal Add'1 monies for ro ram 25,000
Ca ital re lacements — New Based on Staff recommendations ( er memo) 55,000
General inflation - Ca ital Inflation on scheduled ca ital re lacements 5,000
General inflation - O erations Inflation on su lies, rofessional services, etc. 100,000
Eliminate Use of Reserves 2014 Bud et relied on reserves to balance the bud et 346,000
Reduction - Debt Service Ci Hall Bond Refundin Savin s(annual) (60,000)
Reduction - Debt Service Street Bond #25 Paid Off (160,000)
Reduction - Fire Relief Contribution Projected decrease er revised actuarial stud (11,000)
Total Im act � 853,000
** Table includes 1T Division
2014 Recommended Bud�et Fundin� Sources
In the General Fund, non-tax revenues are expected to increase by approximately $144,000 thanks to
increased contributions from the License Center and additional license & permit revenues. The Parks
& Recreation Fund is expecting an additional $36,000 in program participation fees. Finally, the IT
Fund is expected to receive an additional $140,000 in JPA revenues from other cities and tower rentals,
along with $105,000 additional contribution from the License Center.
The Recommended Budget also calls for a tax levy increase of $890,829 or 4.9% over the current levy.
Tax Levy and Impact on Homeowners
The Recommended Budget calls for a tax levy of $18,894,550, an increase of $890,829 or 4.9%. For a
median valued single-family home that experiences an expected 11% valuation increase, the budget
impact is $7.56 per month.
If the levy is lowered by $100,000, the impact would be approximately $0.45 cents per month less.
Page 2 of 3
City Staff will present additional information regarding the 2015 City Manager Recommended Budget
at the meeting.
POLICY OBJECTIVE
Not applicable.
FINANCIAL IMPACTS
See above.
STAFF RECOMMENDATION
See above.
REQUESTED COUNCIL ACTION
For infarmation purposes only. No farmal Council action is requested, however the Council is asked to
provide final comment and direction in advance of the preparation of the Preliminary Tax Levy and
Budget scheduled for September 8, 2014.
Prepared by: Chris Miller, Finance Director
Attachments: A: Recommended 2014 Budget - Total
B: Recommended 2014 Budget for the Property T�-Supported Programs
C: Recommended 2014 Budget for the Non Properiy Tax-Supported Programs
D: Recommended 2014 Budget Expenditure Detail for the Property Tax-Supported Programs
E: Recommended 2014 Budget Expenditure Detail for the Non Property Tax-Supported Programs
Page 3 of 3
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REQUEST FOR CITY COUNCIL ACTION
DATE: 07/14/2014
ITEM NO: 13.a
Depart t A val City Manager Approval
� � �.�- � �>-�-
Item Description:
Request by the Community Development Department for a Text
Amendment to the Commercial and Mixed Use Districts Section of the
Zoning Ordinance, Specifically Table 1005-1 Regarding Residential,
Civic, and Institutional Uses
Application Review Details
• RPCA prepared: July 9, 2014
• Public hearing: May 7, 2014
• City Council action: July 14, 2014
• Statutory action deadline: NA
Action taken on proposed zoning amendments
is legislative in nature; the City has broad
discretion in making zoning use decisions
based on advancing the health, safety, and
general welfare of the community.
�� • . •
v�Q'� Variance
O�
�J Conditional Use
-,%pJ� Subdivision
t."�J�� Zoning/Subdivision
., �Q.� Ordinance
♦✓ �^�� Comprehensive Plan
��
so
�,��
�
�. o
o' �
s� N
REQUESTED ACTION
� Roseville Planning Division seeks approval of Text Amendments to Table 1005.1 of the
3 Zoning Ordinance.
'�' SUMMARY OF RECOMMENDATION
J Planning Division staff concurs with the recommendation of the Planning Commission (5-0
6 vote) to approve the proposed Zoning Text Amendments to Table 1005-1
7 SUMMARY OF SUGGESTED ACTION
� Adopt an Ordinance approving text amendments to the Roseville Zoning Ordinance; see
� Suggested City Council Action of this report for the detailed action.
RCA_TextAmdts 071414.doc
Page 1 of 4
10 BACKGROUND
� � On June 9, 2014, the City Council removed from consideration of zoning text amendments
� 2 associated with the University of Northwestern, modifications to Table 1005-1 pertaining to
� 3 housing and civic/institutional uses that the Community Development Department was
14 proposmg.
15 PROPOSAL TEXT AMENDMENTS
16 During the student housing review far University of Northwestern the Planning Division
� 7 determined that a few changes within the Commercial and Mixed Use Districts regarding
� g housing and civic/institutional should accompany the City portion of the proposed text
19 amendments.
2o The Planning Division views single family attached units as an appropriate housing type in the
2� NB district as well as multi-family (3-8 units) because these types of residential developments
22 can be completed on smaller commercial parcels and their impacts would be similar or
2s potentially less that some permitted commercial uses in the district. These are proposed as
24 conditional so as to mitigate any issues or concerns that could occur when adjacent low density
25 residential.
26 The Planning Commission recommended that mixed use buildings with residential over
27 commercial be removed as permitted use from the NB District. The concern that led to that
28 recommendation was that typically that type of development occurs at a building height
2g inappropriate for NB. The Planning Division, after further consideration, has kept it as a
3o permitted use in our recommendation because mixed-use of this type would have to comply with
3� the maximum building heights in district and therefore would likely be similar to live-wark unit
32 rather than a large-scale mixed-use project.
33 Lastly, the Planning Division determined that an accessory dwelling unit, college or post-
34 secondary school, campus, and school, elementary or secondary were inappropriate for the CMLJ
35 and thus we are recommending them to be not permitted.
36 In review of Table 1005-1, the Planning Division would suggest the following changes: black
s strikeout to be eliminated and red bold, underline, to be added.
Table 1005-1 NB CB RB-1 RB-� CMU Standards
Commercial Uses
Liquor store � p p p p
Lodging: hotel, motel Np p p p p
Mini-storage NP P P P NP
Residential — Family Living
Dwelling, one-family attached
{�RC NP NP NP P
(townhome, rowhouse) —
Dwelling, multi-family (3-8 units per
�1-RC N P N P N P P
building)
Dwelling, multi-family (upper stories in P P A�R P A�R P P
RCA TextAmdts_071414.doc
Page 2 of 4
Table 1005-1 NB CB RB-1 RB-z CMU Standards
mixed-use building)
Dwelling, multi-family (8 or more units
C #R P �1-R P �1-R P P
per building) —
Dwelling unit, accessory NP NP NP NP � NP Y
Live-work unit C NP NP NP P Y
Residential—Group Living
Community residential facility, state
C NP NP NP C Y
licensed, serving 7-16 persons
Student housing NP P P P NP y
Nursing home, assisted living facility C C C C C Y
Civic and Institutional Uses
College or post-secondary school,
NP NP P P � NP Y
campus
College or post-secondary school, office-
P P P P P Y
based
Community center, library, municipal
NP NP P P P
building
Place of assembly P P P P P Y
School, elementary or secondary NP NP P P � NP Y
Theater, performing arts center NP NP P P P Y
(Ord. 1427, 7-9-2012; Ord. 1445, 7-8-2013; Ord. 1446, 7-8-2013; Ord. 1447, 7-8-2013; Ord. 1451, 8-12-2013)
�.: STAFF RECOMMENDATION
3� Based on the comments provided above in this report, the Planning Division recommends
4-���� approval of the proposed TExT AMEIVnMENTS to Table 1005-1 of the Zoning Ordinance.
4° PLANNING COMMISSION ACTION
4G At their meeting of May 5, 2014, the Planning Commission held the duly noticed public hearing
4� regarding the text amendment request. No citizens addressed the Commission, but
4 n Commissioners did want to better understanding on why "college or post-secondary school,
45 campus" in the CMU district was being changed from permitted to not permitted. The City and
4� Senior Planner's provided responses to commissioners regarding these items (see Attachment
4� A).
4� The Planning Commission voted 5-0 to recommend approval of the proposed text amendments,
4�� with the Planning staff to review and possibly modify the definition of student housing.
50
RCA_TextAmdts 071414.doc
Page 3 of 4
�'� SUGGESTED CITY COUNCIL ACTION
52 Adopt an Ordinance amending the text within Table 1005-1 (see Attachment B, draft
53 ordinance);
54 POSSIBLE ALTERNATIVE ACTIONS
55 Pass a motion to table the item for future action. Tabling this item does not affect the 60-day
5s action deadline established in Minn. Stat. § 15.99, since it does not apply to City initiated items.
5� The Planning staff, however, would seek specific direction of such an action.
58 Pass a motion, to deny the requested approval. Denial should be supported by specif'ic
5s findings of fact based on the City Council's review of the application, applicable zoning, and the
so public record.
Prepared by: City Planner Thomas Paschke 651-792-7074 � thomas.paschke@ci.roseville.mn.us
Attachments: A: Draft May PC minutes B: Draft ordinance
C: Summary ordinance
RCA TextAmdts_071414.doc
Page 4 of 4
Attachment A
Extract of the Meeting Minutes of the Roseville Planning Commission,
May 5, 2014
b. PLANNING FILE 14-006
Request by the University of Northwestern for a Text Amendment to the Zoning Ordinance to allow
student housing as a permitted use in the Community Business District. The Roseville Community
Development Department is also seeking a TEXT AMENDMENT to the definition of dormitory,
changing the title to "student housing," replacing dormitory in the definition of college or post-
secondary school, campus with "student housing," and permitting "student housing" in Regional
Business and Community Mixed-Use Districts
Chair Gisselquist opened the Public Hearing for Planning File 14-006 at approximately 7:14 p.m.
City Planner Paschke reviewed the joint request by the University of Northwestern and the Roseville
Planning Division for approval of a TEXT AMENDMENT to the Zoning Ordinance, specifically to Section
1001.10 (Definitions, Table 1005.1) and Section 1011.12.E to permit student housing in the select districts
within Commercial and Mixed Use Districts to facilitate plans to purchase and convert the Country Inn and
Suites into student housing.
Mr. Paschke reviewed the background of staff's analysis, and rationale for the proposed request to support
this use, as detailed in Section 4 of the staff report dated May 7, 2014; and differences in student
housing/dormitories versus lodging rooms and potential use impacts for the expansion of the College
campus. Further analysis was detailed in Section 5.0 of the staff report, specific to definitions of dormitory,
student housing, and other applicable text amendments and permitted uses listed on Table 1005-1. Mr.
Paschke also reviewed proposed changes to the "Standards" portion specific to student housing for re-use
or newly-constructed use, as outlined in Sections 5.7 and 5.8.
In Section 5.2, Member Daire questioned if it was staff's intent to eliminate "dormitories;" and if so, there
was another section that still referenced "dormitories" versus "student housing."
Mr. Paschke clarified that the first instance was the existing language, and the second instance was
proposed language, immediately ahead of Section 5.3 of the report, similar to Section 5.1, specifically
calling out "dormitories" and highlighted in red.
In Section 5.1, Member Murphy noted the proposed "student housing" language seemed to start at high
school age; and questioned if language should also consider boarding schools for students under high
school age for potential future use if someone put in a residential academy for re-use of an existing building
(e.g. middle school). Member Murphy noted that the proposed language did not accommodate such a use;
and questioned if there was rationale by staff in excluding student housing for younger than high school
age.
Mr. Paschke expressed appreciation for Member Murphy's point; and suggested it be included in proposed
language, as staff had not given it any thought and had no position on excluding it. Mr. Paschke noted that
staff would look at inserting language to address those situations, such as boarding schools, private
elementary schools with campus housing for students, noting that there were many in the State of
Minnesota as well as in other areas of the metro.
Member Murphy spoke in support of allowing those uses.
Member Boguszewski suggested revising language in Section 5.1 (second paragraph) to replace "High
School" with "Boarding School" to accomplish that aim versus adding further verbiage to the language.
Attachment A
Member Murphy suggested that the Planning Commission not wordsmith the document tonight, but now
that it had been brought to staff's attention, they could resolve that omission if there was no reason not to
do so.
Mr. Paschke suggested that staff consult with the City Attorney for wordsmithing as appropriate and make
the change as recommended by Member Murphy; with that clarification occurring before the request went
before the City Council for action.
In Item 5.8.0 and listed conditions, Member Murphy questioned how that would be interpreted if a subject
property was surrounded by multiple zoning designations.
Mr. Paschke responded that setback requirements for the structure(s) would apply according to each use,
or require a variance or other tool to accomplish that application; but clarified that not just one setback
provision would apply if the property had varying zoning designations surrounding it.
At the request of Member Murphy, Mr. Paschke reviewed the instances when the City would work with other
and/or adjacent jurisdictions when an entity, such as the University of Northwestern, was located in both
Roseville and Arden Hills. Mr. Paschke advised that agreements would be put in place as applicable to
address those joint efforts (e.g. parking garage and student center constructed in the past).
Since this campus was located in both communities, Member Daire asked staff if they had consulted with
the City of Arden Hills regarding joint adoption of this kind of language in both City Codes.
Mr. Paschke responded negatively, since this is an off-campus site only located in the City of Roseville, and
not on the campus proper that would impact the City of Arden Hills.
Since the impact of this new use would be the same or less than the current use, Member Keynan clarified
that staff's review involved the re-use itself and determination that there would indeed be no additional
impact from this proposed use.
Mr. Paschke concurred with Member Keynan's assumptions; advising that, if these revisions are approved
for adoption, and the University of Northwestern completes their purchase of the existing building, the time
frame would proceed for finalization of their plans to modify the building to convert if form a hotel design to a
design consistent with student housing. Once those plans are submitted to staff by Northwestern's
architects and engineers, they would go through the regular permit review by various staff and departments,
and include a review of student numbers, occupancy restrictions, whether ample parking was available on
site, and other necessary modifications required by City Code. Mr. Paschke noted that the permit process
and review would be no different than any other building permit for re-use of a structure; but clarified that
the review would not occur until those plans and a review of potential impacts from the conversion had been
thoroughly vetted, based on current codes and ordinances in effect at the time of the review and specifically
addressing the proposed use.
At the request of Member Daire, Mr. Paschke advised that he was not aware of any limitations on the
proximity of educational facilities and/or properties to establishments serving liquor.
In Section 5.8.D, Member Murphy questioned if the intent for locating the roadway if LDR designation was
on one side and another classification on another side, and how residences would be potentially impacted.
Mr. Paschke advised that access to a public street was more likely unless part of the interior development;
with the intent to place taller buildings near streets, and consistent with code for lower portions to be placed
adjacent to lower density areas to avoid negative height impacts. Mr. Paschke clarified that general design
standards would apply and need to be incorporated into any plans, but how it may play out was difficult to
determine at this time for various areas in the City depending on where those potential sites for student
housing may occur in the future and adjacent uses to those side, even with a roadway between them.
Attachment A
However, Mr. Paschke reiterated that the intent was for the taller components to be adjacent to the street as
they were typically busier than the rear or sides adjacent to LDR or single-family uses.
Discussion ensued between Member Murphy and Mr. Paschke as to how a new structure on this site may
be located or stepped if surrounded by roads and various uses. From his perspective under current code
and his interpretation if the structure was rebuilt on this site, Mr. Paschke opined that the building would be
placed on the corner and stepped to the west and north, with parking centered around the interior or along
Lincoln Drive. Mr. Paschke noted that this would push the taller component toward the busier intersection
of Snelling Avenue and County Road C-2, and other component toward Lincoln Drive and/or single-family
residential areas on the west and north sides closer to the Eagle Crest building.
Member Boguszewski pursued expressed his two concerns on Table 1005-1, but not pursuant to this
particular issue at hand. Member Boguszewski advised that those concerns were related to the "Civic and
Institutional Uses" portion of the table, (last line of Page 4 involving CMU designation) moving "college or
post-secondary school, campus" use from "permitted" to "not permitted." Also, Member Boguszewski
noted his other concern was with a similar proposed change (page 5 of 6 on the Table under the same
CMU designation) for "school, elementary or secondary" moving from "permitted" to "not permitted."
Member Boguszewski questioned staff's rationale for that recommended change, even though he was
aware that such uses were permitted in CMU designated neighborhoods in St. Louis Park and other
metropolitan communities. Member Boguszewski also questioned if the "not permitted" designation would
exclude daycares, dancing or art studios, or training academies or schools as "not permitted" in CMU
neighborhoods as well; and if so, why those were being singled out from "permitted" uses.
Under Roseville City Code, Mr. Paschke advised that these were intentional as they related to school
and/or campuses, with those differences addressed in business-related designations. Mr. Paschke
suggested that, from his perspective, a business school (e.g. Rasmussen College) would fall under a
business designation; and a performing arts studio would fall under the performing arts designation,
whether educational in nature or not, it would have some of those specifics for use. Mr. Paschke noted that
City Code speaks to those, and unfortunately was unable to recall staff rationale overall in intentionally
addressed those specific items, as the suggested modification was made at the staff level during
discussions several months ago.
Member Boguszewski sought comment from Mr. Lloyd as to his recollection of those discussions; to which
Mr. Lloyd responded that he couldn't be specific in addressing those proposed changes for elementary
and/or secondary schools in CMU districts, other than as suggested by Chair Gisselquist, that it may be
based on whether or not those uses would remove the property from the tax rolls if permitted institutional
uses.
Mr. Paschke opined that the intent in changing campus uses to "not permitted" was based on not allowing
that much land to be used for such a use in the City's only current CMU District, the Twin Lakes
Redevelopment Area specifically. Since that area was intended for a redevelopment area, Mr. Paschke
opined that the discussion held by Planning Staff and City Manager and former Community Development
Director Patrick Trudgeon involved eliminating such a potential large use in that area, to reserve it for
business redevelopment versus institutional use. Mr. Paschke noted that this was part of a broader
language revision as further review of the code was being performed over a number of months since its
adoption in 2010, and after those months of practical and realistic application.
Member Boguszewski asked that Mr. Paschke carry the question back to City Manager Trudgeon and
report on that rationale for the Planning Commission at the next meeting. Member Boguszewski sought to
understand the broader discussion and staff rationale in making the recommendation to he could better
make his own determination.
Attachment A
Mr. Paschke duly noted that request; while maintaining that staff did not think either of those uses should be
"permitted" in a CMU District.
If the intent of staff was to retain the Twin Lakes CMU District as a catalyst for growth and economic
development, Chair Gisselquist opined that he could understand the rationale; however, he suggested other
uses may need to be considered based on various scenarios.
Member Murphy stated that he wasn't sure if he shared that opinion, and in reviewing the table if the cell in
Table 1005-1 remained blank, it may create a challenge for the City to address in the future. At this point,
Member Murphy stated that he supported designating "not permitted" in CMU areas, as proposed by staff in
their report.
Mr. Paschke advised that he would look into the background and report back to the Planning Commission
at a future meeting.
Member Boguszewski expressed appreciation to staff; noting his desire to incorporate small schools into
neighborhood designs, not necessarily a 14-acre school, but reiterated that those concerns would not
impact his decision on this request tonight, but opined that it needed to be addressed in case a change was
indicated in the future.
Chair Gisselquist opined that he could envision a small charter school or start up school in a CMU District.
From his personal perspective, Member Daire suggested that in staff's follow-through on Member
Boguszewski's requested information, it would serve to get everyone on the same page versus challenging
staff's wisdom in suggesting the proposed changes, to which Member Boguszewski concurred.
Chair Gisselquist noted that the meeting minutes and video tape would duly reflect the concerns expressed
by the Planning Commission about this particular designation; and as noted previously by the City Council,
they did follow the meeting discussion of the Commission that served to inform their discussions.
Applicant Representatives: Land Use Attorney Jay Lindgren with the law firm of Dorsey and
Whitney, 50 S Sixth Street, Mpls., MN AND CFO and Director of Business Affairs with the University
of Northwestern Doug Schroeder
Mr. Lindgren advised that he was present tonight to support the application and staff recommendations. Mr.
Lindgren advised that their objective was to finalize the purchase and conversion of the hotel into student
housing. Mr. Lindgren expressed appreciation to staff for their productive discussions over the last few
months in processing this issue.
Mr. Lindgren noted that, it was staff's determination that the neither the comprehensive plan nor zoning
code for this particular parcel in Roseville provided a good designation to utilize the existing college
designation in a CMU District. Therefore, Mr. Lindgren noted that several options were considered:
amendment to the comprehensive plan and zoning code, or re-designation of the zoning to Regional
Business to allow college use and related facilities in that area. Mr. Lindgren advised that it was Mr.
Paschke and Planning staff that came up with the idea that they wanted in particular to deal with what a
"dormitory" was and assure the building was put to its true use, with the eventual proposal for "student
housing" designation as a permitted use.
Mr. Lindgren advised that the applicant was supportive of staff's recommendation and had resubmitted their
application accordingly. Mr. Lindgren respectfully asked for approval by the Planning Commission, thus
moving the process to the City Council at their June 9, 2014 meeting; allowing completion of the application
and permitting process to have student housing available for the next school year.
Chair Gisselquist asked the applicant if this expansion was due to increased enrollment or because it was
hard for students to find nearby housing.
Attachment A
Mr. Schroeder responded that, during his 14-year tenure with the college and continued growth, there had
been an inconsistency between housing and academic space, never truly aligned. Mr. Schroeder advised
that this would accomplish that alignment. Mr. Schroeder advised that as a residential college, one of their
strategic goals had been to keep residential housing at approximately 67%, with the remaining students in
the "commuter" category; but that currently those numbers had dipped to below 60% available for
residential housing.
Mr. Schroeder noted that the college had gone through this process once before, collaborating with the City
of Arden Hills, when the college entered into a three-year lease for the former Holiday Inn on County Road
E, retrofitting it into student housing. However, Mr. Schroeder advised that the facility was found to be too
large in accommodating 360 — 370 beds, and too remote to the campus; as well as being affected by the
economic challenges during that time period. Now that the economy and enrollment has stabilized, Mr.
Schroeder advised that they were also finding that families wanted students to have campus living
experiences for a sense of community, personal safety, and the cost of gas prices for commuting students.
Therefore, when this opportunity came along, Mr. Schroeder stated that this property could be turned into a
successful housing facility immediately adjacent to the campus. With the University's long-standing
relationship with Presbyterian Homes, Mr. Schroeder advised that the plan was explored, and came
together at a price point that was favorable to the relationship; they had approached City staff to see if it
could be accommodated in the zoning code.
Member Daire asked if the current "Pippins Restaurant" was part of the acquisition.
Mr. Schroeder advised that Pippins had a lease agreement with Eagle Crest/Presbyterian Homes, owner of
the hotel, and that legal, binding contract put Pippins in control of that decision as long as the property
remained a hotel. If that use no longer existed, Mr. Schroeder advised that the lease contract provided the
right for Pippins 30 days to make a decision to stay or vacate the lease arrangement. At this time, Mr.
Schroeder advised that the owner of Pippins had indicated that they intended to stay, and that the
University would honor that and continue their lease as an inside facility not owned or operated by
Northwestern.
Mr. Lindgren opined that the Pippins ownership seemed somewhat excited by the prospects of this as well.
Member Daire asked if the remote housing location from the campus may be a consideration of increasing
the restaurant business, and whether or not that had been a consideration.
Mr. Schroeder advised that they had tried that business model in Arden Hills, and while the perception is
that it will work, they had found it not feasible for a"grab and go" or luncheon type of facility. Mr. Schroeder
affirmed that it was a nice "hang out" place for students, but from an economic standpoint, there wasn't
enough revenue generated to pay staff and cover food costs.
Therefore, Mr. Schroeder advised that Northwestern didn't see their involvement short- or long-term in a
restaurant; and if Pippins decides not to remain on site, Northwestern would most likely consider another
independent restaurant option (e.g. Pizza Ranch). Mr. Schroeder stated that most students ate their
significant meal mid-day; and the student housing would accommodate their ability to make breakfasts or
evening snacks in their units; but big meals would continue in the middle of the campus for the most
successful social community and economic reasons.
Chair Gisselquist closed Public Hearing at approximately 7:50 p.m.; with no one appearing for or against.
Member Boguszewski opined that changing the use from "dormitory" to "student housing" seemed to align
with the type of use; and that to him it seemed a wise decision, and he would support it, as well as the
remainder of the request. Since other aspects of the University of Northwestern's plans were presented to
the Commission several months ago, and approved, Member Boguszewski continued his support for that
Attachment A
previous vote, opining that there was no reason to stand in their way if the City Attorney and Planning
Department had determined that this method was the best way to achieve it through a text amendment.
Member Boguszewski stated that he was confident in their rationale and opinion; and spoke in support of
the request.
Member Keynan spoke in support of the request as well, and for the proposed route taken; opining that it
was good thinking and a good plan overall.
Chair Gisselquist echoed the comments of Member Boguszewski, expressing his support in defining
"student housing" as a use versus "dormitory" in the code language. Chair Gisselquist opined that he would
support this as it created an opportunity for the college in meeting their needs; and he had no issues with
the request.
MOTION
Member Keynan moved, seconded by Member Daire to recommend to the City Council APPROVAL
of the TEXT AMENDMENTS to Section 1001 Definitions, Table 1005-1, and Section 1011.12E
Property Performance Standards of the Zoning Ordinance; based on the comments and findings of
Sections 4-6 and the recommendation of Section 7 of the staff report dated May 7, 2014.
With concurrence by Mr. Paschke, Member Murphy spoke in support of the motion as stated; noting that
further consideration of revising boarding school language as discussed relative to Section 5.1 of the staff
report could be revised in the future following staff's research. If appropriate, Mr. Paschke noted that further
language revisions, if consistent with tonight's Planning Commission discussion, could be added to staff's
recommendations before this request was heard by the City Council; and the chart changed accordingly
and if still appropriate, and at the discretion of the Commission.
By consensus, the Commission agreed to this process as described by Mr. Paschke, asking that the
Planning Commission be copied with the report resulting from that research and the revised
recommendations to the City Council.
Mr. Paschke duly noted that request.
Ayes: 5
Nays: 0
Motion carried.
Attachment B
City of Roseville
� ORDINANCE NO.
�: AN ORDINANCE AMENDING SELECTED TEXT OF TITLE 10 ZONING ORDINANCE
.. OF THE ROSEVILLE CITY CODE
� THE CITY OF ROSEVILLE ORDAINS:
�, SECTION 1. Purpose: The Roseville City Code is hereby amended to modify/clarify specific
�; requirements within Table 1005-1 pertaining to the Commercial and Mixed Use Districts, specific to
, residential, civic, and institutional uses.
SECTION 2. Table 1005-1 is hereby amended as follows:
TBble 1005-1 NB CB RB-1 RB-� CMU Standards
Commercial Uses
Liquor store � p p p p
Lodging: hotel, motel NP P P P P
Mini-storage NP P P P NP
Residential — Family Living
Dwelling, one-family attached
#RC NP NP NP P
(townhome, rowhouse) —
Dwelling, multi-family (3-8 units per
�1-RC N P N P N P P
building)
Dwelling, multi-family (upper stories in
P P #R P �1-R P P
mixed-use building)
Dwelling, multi-family (8 or more units
C A�R P �R P A�R P P
per building) —
Dwelling unit, accessory NP NP NP NP � NP Y
Live-work unit C NP NP NP P Y
Residential — Group Living
Community residential facility, state
C NP NP NP C Y
licensed, serving 7-16 persons
Student housing NP P P P NP y
Nursing home, assisted living facility C C C C C Y
Civic and Institutional Uses
College or post-secondary school, NP NP P P � NP Y
Attachment B
Table 1005-1 NB CB RB-1 RB-� CMU Standards
campus
College or post-secondary school, office-
P P P P P Y
based
Community center, library, municipal
NP NP P P P
building
Place of assembly P P P P P Y
School, elementary or secondary NP NP P P � NP Y
Theater, performing arts center NP NP P P P Y
(Ord. 1427, 7-9-2012; Ord. 1445, 7-8-2013; Ord. 1446, 7-8-2013; Ord. 1447, 7-8-2013; Ord. 1451, 8-12-2013)
s SECTION 3. Effective Date. This ordinance amendment to the Roseville City Code shall take
� c� effect upon passage and publication.
� 1 Passed this 14th day of July, 2014
Attachment C
City of Roseville
ORDINANCE SUMMARY NO.
AN ORDINANCE AMENDING TABLE 1005-1 OF TITLE 10, ZONING ORDINANCE OF THE
ROSEVILLE CITY CODE
The following is the official summary of Ordinance No. approved by the City Council of
Roseville on July 14, 2014:
The Roseville City Code, Title 10, Zoning Ordinance, specifically Table 1005-1, has been
amended to clarify and support certain residential, civic, and institutional uses.
A printed copy of the ordinance is available for inspection by any person during regular office
hours in the office of the City Manager at the Roseville City Hall, 2660 Civic Center Drive,
Roseville, Minnesota 55113. A copy of the ordinance and summary shall also be posted at the
Reference Desk of the Roseville Branch of the Ramsey County Library, 2180 Hamline Avenue
North, and on the Internet web page of the City of Roseville (www.ci.roseville.mn.us).
Attest:
Patrick Trudgeon, City Manager
f��
�
REQUEST FOR COUNCIL ACTION
DATE: 07/14/2014
ITEM NO: 14.a
City Manager Approval
� �7�
Item Description: Discuss Amusement Devices as a Conditional Use
BACKGROUND
2 On June 9, 2014, the City Council took action regarding a proposed text amendment to Chapter
3 303 Amusement Devices: Areas and Game Rooms. The City Council supported the elimination
4 of outdated distance requirements, but kept in the language requiring a conditional use approval
5 so that further research and discussion could occur (see attached minutes).
6 Specifically, a few questions were raised by Council Members and Mr. Miller and Mr. Trudgeon
7 indicated a desire to review those items and meet with the City Attorney to better understand
8 how or whether this section of Code applied (see attached minutes).
9 303.O1: AMIISEMENT DEVICES; AREAS AND GAMEROOMS DEFINED:
10 For ihe purposes of this Code, the term "AmusementDevices, Areas and/or Gamerooms"shall
11 mean any for profit enterprise or business which provides areas within a building, room or
12 ouidoor space with capacity for eight or more customers at one time, wherein customers play
13 games, watch game playing, wait to play or que to enter or are being entertained. Examples of
14 such business uses are: video, laser, pool or other table game areas; arcades, carnivals and
15 circuses. This definition excludes physical exercise or health centers, theaters, private lodges or
16 clubs, restaurants and bars and all tax-exempt operations. (Ord. 1144, 6-13-1994)
17 A review of the above definition notes that certain uses are excluded from the requirements,
18 including restaurants. In discussions with the City Attorney it was concluded the proposed
19 Chuck E. Cheese is a restaurant and therefore excluded from this section of the City Code
20 303.04: LOCATIONRESTRICTIONS:
21 The operation of any amusement devices, areas or game room business or enterprise with a
22 capacity for more than eight customers ai one iime shall be restricted io a commercially zoned
23 area consistent with the City's Zoning Code.
24 Section 303.04 only allows amusement device within the commercially zoned areas, which
25 include Neighborhood, Community, Regional, and Community Mixed Use zoning districts.
26 The Conditional Use requirements are unusual because they are not with the Zoning Chapter, but
27 are instead in Section 303.08 as follows:
RCA_AmusementDevice_071414 (2).doc
Page 1 of 3
28 303.08: CONDITIONAL USE PERMIT REQUIREMENTS:
29 In addition to the requirements listed in Section 1013.01, a conditional use permit shall include,
30 but not be limited to, the following reports, siandards and plans which are to be submitted as
31 part of the annual license application or as othenvise stated:
32 A. Insurance Coverage: The City may require proof of liability insurance coverage in amounts
33 not less than $1,000,000.00 each.
34 B. Security: The City may require the applicant to provide on-site security agents at indoor and
35 outdoor locations duringpeakperiods which are identified in thepedestrian, maintenance and
36 traffic management plans.
37 C. Lighting Plan: An exterior lighting plan shall provide for installation and mainienance of
38 lighting standards in parking and entry areas. The standards shall include light intensity as
39 follows:
40 1. 20 foot-candles within 75 feet of entry or exit.
41 2. Five foot-candles throughout the parking lot.
42 D. Traffic Management: A traffic management plan shall provide for parking and circulation.
43 The plan shall illustrate:
44 1. Number of spaces estimated to be in use during afternoon and evening business hours or
45 performances. The total number of spaces available on the site shall accommodate two complete
46 shifts of customers when the facility is used at capacity.
47 2. The traffic circulation plan within the car and bus parking areas and any traffic direction
48 signage.
49 3. Entrance and exit capacity on driveways.
50 E. Pedestrian Plan: An exterior (out of the parking areas) and indoor pedestrian queuing plan
51 sha11 be provided with staggered entry times to gaming areas and a managed one-way entry,
52 multi-way building exit system for customers.
53 F. Emergency Evacuation Plan: An evacuation plan shall include a weekly attendance total,
54 reported on a monthly basis (to City Fire Marshal) to deiermine capacity and routing for
55 evacuation. The evacuation plan shall describe the exit locations, designated fire lanes, routing,
56 crowd management techniques and staff training necessary for evacuation.
57 G. Mainienance Building Report: An annual maintenance and building report shall include
58 records of all maintenance and building improvements during the previous year. This report
59 shall include records of improvements to bathrooms, seats, carpet, windows, doors, heating and
60 air handling equipmeni, water and sewer services, exierior landscaping, parking and lighting.
61 The trash collection systems for inside the building and in parking areas shall be illustrated and
62 methods for screening exterior trash collection areas must be provided.
63 H. Signs: Exterior and interior marquee or wall signs shall illustrate entry areas and hours of
64 operaiion or starting times for events.
65 L On-Site Manager: An on-site manager shall be on the siie at all times when the business is
66 open io the public. The on-siie manager shall have his/her name and business phone number
67 prominently displayed in the front entry or lobby at all times.
68 J. Employee Training Program: All employee training programs shall include a 12 month roster
69 of employees and a description of ihe employee training program. The employee training
RCA AmusementDevice_071414 (2).doc
Page 2 of 3
70 program sha11 include health, sanitation, safety, crowd management, maintenance and
71 evacuation training. Employees shall be in recognizable uniform, shirt or jacket.
72 K Food/Sanitarian Inspection Report: A copy of the most recent Ramsey County Departmeni of
73 Health Food/Sanitarian inspection report shall be submitted with license application. Ii shall
74 include all actions taken to comply with the inspection reports.
75 L. License Fees: License fees, as established by the City Fee Schedule in Section 314.OS, shall
76 cover all annual City adminisiration and life/safety expenses and inspections. (Ord. 1379A, 11-
77 17-2008)
78 M. Noise: Noise levels from machinery or customers shall be identified in a noise plan. Such
79 noise shall not cause a disturbance to adjacent and surrounding uses which would cause the
80 normal operation of said uses to be damaged or unreasonably disturbed.
81 DISCUSSION
82 In preparation for this evening's discussion with the City Council, the City Planner completed
83 some historical research in an attempt to better understand the City Council concerns and desire
84 for regulating such uses that led to the 1994 requirements. The research turned up a set of
85 executive minutes, however, the report and City Council packet from June 13, 1994, was
86 included in a batch of files that were mold damaged and required disposal.
87 The Planning Division is bringing back for discussion amusement devices in order to better
88 understand what types of amusement devices the Council desires to regulate. The Division is
89 seeking direction on whether Zoning Ordinance text amendments are necessary and if so what
90 they might be.
91 To assist the Council, the following are provided as discussion points:
92 a. Should amusement devices be regulated?
93 b. If so, what types of amusement devices?
94 c. Should amusement devices require Conditional Use approval and if so should those
95 standards be moved into the Zoning Chapter?
96 d. Should there be a set of specific criteria that each amusement devise is judged against?
97 e. Are the current criteria for conditional use consideration adequate?
98 RECOMMENDED COUNCIL ACTION
99 Provide the Planning Division with information on how the Council would like to proceed with
100 regulating amusement devices.
Prepared by: City Planner Thomas Paschke 651-792-7073 � thomas.paschke@ci.roseville.mn.us
Attachment A: June 9 Council Minutes
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Page 3 of 3
Attachment A
Regular City Council Meeting
Monday, June 9, 2014
Page 9
9. General Ordinances for Adoption
a. Consider Amending City Code Chapter 303: Amusement Devices: Areas and
Game Rooms
At the request of Mayor Roe, Finance Director Chris Miller briefly reviewed this
request as detailed in the RCA dated June 9, 2014.
Mr. Miller advised that this code amendment had come up at the request of
Chuck-E-Cheese, as they were warking through the process to locate a new facili-
ty in Roseville in the Sports Authority building at 1750 Highway 36 Service
Drive with an addition to the building on the south. Mr. Miller advised that, in-
ternal staff discussions with the Police Department, Planning Department and
other City staff, the original rationale for separation was no longer necessary with
the updated Zoning Code that would be sufficient to regulate that separation.
Specific to this, Mr. Miller advised that a Conditional Use (CU) would have typi-
cally been put in place providing another layer of control to address distance re-
quirements; however, City Planners did not feel a CU was necessary as long as
the proposal was consistent with zoning as a regulating tooL Therefore, Mr. Mil-
ler advised that the proposal was to amend two sections of Code 303, as indicated
in the RCA; and a revised ordinance (Attachment A) as indicated.
At the request of Councilmember Willmus, City Manager Trudgeon was unsure
why the terminology "video arcade" was specifically mentioned in the CU lan-
guage; and if someone applied after this change, a pool hall request that may be
across from a school would still need a license for gaming devices with City
Council approval.
Councilmember Etten questioned if the City gained more control by leaving the
CU process in place; with Mr. Trudgeon responding that the CU allowed particu-
lars for the use, and it would be reasonable to keep it if the Ciry Council had con-
cerns in retaining controls allowed by a CU.
Mayor Roe opined that it didn't make sense from a code writing point of view to
have the CU included in licensing code with no reference to it in zoning code.
Mayor Roe suggested that, if the CU requirement for this type of use and amend-
ment of the Table of Uses in zoning code was not approved tonight, it may make
more sense on a short-term basis to change the first part of Section 3 to facilitate
timing for this applicant, and leave Item B in code for now and move to correct
that section of code later.
Mr. Trudgeon clarified that this would essentially take out the distance require-
ment and leave approval by a CU permitting process for now to facilitate the ap-
plicant; removing the distance requirement completely.
Regular City Council Meeting
Monday, June 9, 2014
Page 10
Councilmember Laliberte noted Source Comics, located adjacent to Erik's Bike
Shop, had a weekly gaming and game night, and it was situated within a residen-
tial neighborhood.
Mr. Miller advised that he would need to follow-up on that situation and use and
get back to the City Council at a later date.
Mr. Trudgeon noted that this section was designed to address electronic amuse-
ment devices, and he would also need to further review the definition and related
code requirements.
Etten moved, Willmus seconded, enactment of Ordinance No. 1468 (Attachment
A) entitled, "An Ordinance Amending City Code Chapter 303 (Sections 303.04
and 303.02);" amended to strike language on Line 94 after the first sentence,
ending at "...game rooms" and to completely strike language from line 97 —
114.
Mayor Roe noted that this would leave the CU language requirement intact at this
time; and requested staff to return with additional information and potential up-
dating of Tables of Use at a later date.
Roll Call
Ayes: McGehee; Willmus; Laliberte; Etten; and Roe.
Nays: None.
Recess
Mayor Roe recessed the meeting at approximately 6:45 p.m. and reconvened at approximately
6:48 p.m.
10. Presentations
a. Parks and Recreation Commission Joint Meeting with the City Council
Mayor Roe welcomed commissioners and recognized Parks & Recreation Com-
mission Chair Dave Holt. Commissioners in attendance included: Chair Holt,
Commissioners Lee Diedrick, Randall Doneen, Jerry Stoner, Mary Holt, Nolan
Wall, Philip Gelbach and Terrance Newby.
Various attachments were provided as part of the background and discussion
items, including: Attachment A(Goals 2013-2015); Attachment B(City Attorney
Opinion dated 3/14/14 - Park Board Legislation); Attachment C(Research and
analysis of a Park Board dated 5/7/13); Attachment D(SWOT analysis report on
Park Board dated 5/6/14); and Attachment E(Park and Recreation Commission
Meeting Minutes dated 5/6/14).
Chair Holt advised that each commissioner would be speaking on various joint
discussion topics as listed in the RCA.