2009-12-01_PR Comm Packet - Laserfiche WebLink

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■ Commissioners inquired into whether the lease fees for projects like this have an index that adjusts fees over time. ■ Commissioners wondered about how this proposal, on a hockey light pole fits into the Master Plan process. ■ Commissioners also asked about where the revenues for a lease on park land go to. ■ Commissioners asked for the opportunity to comment on the proposal based on the recommendations made at the upcoming Planning Commission meeting. Commission Recommendation: Motion by Willmus, second by D. Holtz to recommend to the City Council that the Clearwire proposal be approved as presented subject to the final determinate of the pole location and if there is movement towards a co -location tower that it be brought back to the Commission for a new review and recommendation. Motion passed unanimously. 7. PARKS AND RECREATION SYSTEM MASTER PLAN UPDATE ■ There is a major effort in the works to get out to everyone in the community for input and to share information. ■ First Community Meeting is scheduled for Thursday, November 5, 2009 — everyone is invited to attend and take part. Commission Recommendation: Commissioners inquired into whether the Parks and Recreation Master Plan questionnaire can be added to the website to be completed and submitted online. Staff will follow-up with City communications staff to explore how this might be accomplished. 8. 2010 BUDGET UPDATE Brokke reviewed the current status of the 2010 budget. Council and Department heads recently prioritized the city-wide functions identified by Springsted through the cost allocation process. The process and prioritization raised many questions by the Commission. ■ Commissioners asked where the revenues come into play. Revenue has not been accounted for resulting in a misrepresentation of some program costs. ■ Commissioners commented that the process is not actually budgeting for outcomes. ■ Commissioners inquired into what information was used by the Council to set their priorities, the priorities were questioned without knowing the background of programs and/or services. ■ In the opinion of some Commissioners, the process being used to set the 2010 budget is flawed. ■ Overall, the Commission showed and voiced frustration in the 2010 budget process. ■ Willmus asked Brokke to provide Commissioners with updates on agenda items dealing with the 2010 budget. ■ In conclusion, the Commission voiced concern that further reductions will result in reduced services by a range of department employees. 9. DIRECTORS REPORT Mid year budget reductions have resulted in an adjusted 2009 budget. When making the $117,000 reduction to the Parks and Recreation budget staff worked hard to do it in a way that has the least impact on the community. o The reduction in the number of portable restrooms in the community has resulted in increased comments by park users. o Service to neighborhood rinks are scheduled to be decreased. Staff will track community comments and look into the liability of opening a facility that is not supervised. o Langton Lake Neighbors have commented on the state of the lily pads, budget reductions have resulted in a delay in treating the plants. Skating Center Bonding Project Update o The OVAL marquee and scoreboard are being upgraded and replaced in the coming weeks o Tarmac has been replaced