2007-05-01_PR Comm Packet - Laserfiche WebLink

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Members The following Steering Committee members were appointed by the Council in April 2006: Ann. Berry, Steve Burwell, Lisa Edstrom, Karl Keel, Bill Majerus, Jim Mulder, and Mark Traynor. Visioning consultant Anne Carroll worked directly with the Steering Committee, supported. by staff. Responsibilities The Steering Committee met at least twice a month from May through December 2006. Agendas and notes from all their meetings were documented and posted on the City's website. In May the Steering Committee clarified and refined their responsibilities as follows: I . Provide oversight and guidance on the process 2_ (After reviewing Subcommittee applications and making appointments) Lead the effort to make sure Subcommittees keep all stakeholders engaged and informed 3. Keep the public and council informed through web and paper information and formal updates at Council meetings • Provide the council with meaningful products and updates that fairly represent the community • Invite councilors to attend SC meetings and view process • Serve as ambassadors for the process and create enthusiasm • Educate and inform stakeholders about the purpose of the process and issues involved; serve as a source of information about the process • Listen to what everyone has to say • Identify and make sure all communication lines are used (groups, media, etc.) 4. Coordinate the substantive work of the Subcommittees so that the final Visioning report has coherence, meaning, and value as a thoughtfully integrated and visionary guide to Roseville's future • Create framework and charge for subcommittees to define their work and responsibilities Provide subcommittee co-chairs with meeting guidelines emphasizing inclusiveness • Inform public about the role of subcommittee co-chairs including the need to serve as a facilitator versus content expert or driver • Hold three meetings jointly with Steering Committee and subcommittee co-chairs: • Kick off and charge meeting to provide subcommittee co-chairs with stakeholder analysis, framework and charge, and meeting guidelines • Midpoint check-in workshop to look at content relationships across subcommittees and with outside stakeholders (such as Ramsey County, State, Met Council, etc.) • Final workshop to bring all content together Norms In May 2006 Steering Committee members identified the following norms to guide their work: • Norms for Steering Committee meetings and internal relationshil2s • Avoid revisiting decisions • Everyone's opinion is welcome and valued Appendix: Brainsto;rning 13 Page