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and shifts from tablets, phones, or any system with internet connection. Staff are sent an 37 email alert so they are instantly up-to-date on entries made by volunteers. 38 39 Staff are able to send personalized email and/or text updates, messages and reminders to all, 40 or targeted groups of volunteers. All volunteer data, including contact info can be accessed 41 from any location, including event sites. The system can be designed with customized levels 42 of access, so that data privacy and protected groups, such as Block Captains, can only be 43 accessed by preauthorized system users. And the Volgistics system integrates seamlessly 44 into the city website. 45 46 The bumper sticker will provide recognition to volunteers for their contributions of time and 47 talent. When displayed on vehicles, the sticker will serve as a public identifier and create 48 awareness of volunteerism and civic pride across the city. Snacks and beverages are a 49 customary token of appreciation typically utilized, and expected, at volunteer recruitment and 50 training events. 51 52 Budget Implications 53 Volgistics fees of $123/month/ $1,476 annually, will accommodate an anticipated 1000 54 volunteers and 9 users. 55 56 The Volgistics cost is all-inclusive – on-line technical support and upgrades are all included. 57 There are no software, licensing, set-up, implementation or custom programming services to 58 buy. And no lengthy contract , payment can be made month-to-month or annually. Also 59 included in the cost is comprehensive security. Security and privacy of Customers' data 60 incorporates many of the same mission-critical security and privacy protections as those used 61 by online banking services. Volgistics uses a layered approach to security, and strives to 62 follow industry standard 'best practices' at each level. Security begins with the physical 63 security of the Volgistics data center, continues to network security, and ends with the 64 protection of the data itself. The City Council will need to budget for the full cost of this 65 system in future years. 66 67 Bumper stickers, shown in Attachment B, will be purchased at a rate of 750 for $370. The 68 remaining $154 of the $2,000 award is designated in the grant to be used for food and 69 beverage at recruitment and training events. 70 71 Staff Recommendation 72 Authorize acceptance of MAVA Grant funds awarded to the City in the amount of $2,000 and 73 approve for staff to enter into a contract with Volgistics to host our Volunteer Management 74 Database System, and utilize remaining funds as designated for bumber stickers and food and 75 beverage. 76 77 Requested Council Action 78 Motion to Authorize acceptance of MAVA Grant fund awarded to the City in the amount of 79 $2,000 and approve for staff to enter into a contract with Volgistics to host our Volunteer 80 Management Database System, and utilize remaining funds as designated for bumper stickers 81 and food and beverage. 82 83 Prepared by: Eldona Bacon, Human Resources Manager 651-792-7025 & 84 Kelly O’Brien, Volunteer Manager 651-792-7028 85 AttachmentA:VolunteerActivitiesOutline&DraftSticker Page 2 of 4