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The applicant/developer is responsible for mailing a copy of the meeting summary to all 64 attendees who provided their names and addresses on the sign-in sheet. 65 PH&PCA UBLICEARINGLANNINGOMMISSIONCTION 66 At the duly noticed public hearing of October 8, 2014, Commissioners had a few questions of the 67 Planning staff and two citizens addressed the Commission regarding this item (Attachment A). 68 Specifically, Commissioner Stellmach sought, via email, Planning Staff’s response as to whether 69 the language only “encouraging” the developer to provide a list of attendees was too loose versus 70 “requiring” such a list be kept and submitted. City Planner responded that he recollection of the 71 discussions with the City Council on the initial creation of the developer open house requirement 72 was not to require such a list because there would be individuals most likely in attendance that 73 would not sign-in and/or desire to be noticed. 74 Commissioners Boguszewski, Daire, and Cunningham discussed the merits of the proposal and 75 whether “encouraging” was suitable versus “requiring” and thus holding the developer more 76 accountable. 77 Mr. Gary Grefenberg, representing the Community Engagement Commission (CEC), indicated 78 his general support of the proposed text amendments as they were similar to those discussed by 79 the CEC. However, Mr. Grefenberg sought a change to “requiring” the sign-in sheet and 80 summary versus “encouraging”, providing more creditability to the process. 81 Ms. Lisa McCormack also supported a “required” sign-in sheet acknowledging that some would 82 refuse to sign the sheet. She also sought a provision to add in the number of total attendees and 83 suggested more specificity in the staff report when summarizing the open house for the Planning 84 Commission and City Council. 85 Based on public comments and Planning Commissioner input, the Roseville Planning 86 Commission voted 5-0 to revise item E of the proposed amendment to §1009.07, Developer 87 Open House Meetings; the Commission’s changes to the proposed amendment are highlighted in 88 blue below: 89 Timing:not less than 15 days and B.The open house shall be held not more than 30 days 90 not more than 45 days prior to the submission of an application for approval of a proposal 91 requiring a developer open house meeting and shall be held on a weekday evening beginning 92 between 6:00 p.m. and 7:00 p.m. and ending by 10:00 p.m. 93 Location:public location (not a private C.The open house shall be held at a location 94 residence) in or near the neighborhood affected by the proposal, and (in the case of a parcel 95 situated near Roseville’s boundaries) preferably in Roseville. In the event that such a meeting 96 space is not available the applicant shall arrange for the meeting to be held at the City Hall 97 Campus. 98 Summary: E.A written summary of the open house shall be submitted as a necessary 99 component of an application for approval of a proposal requiring a developer open house 100 The summary shall include a list of potential issues/concerns and any possible meeting. 101 mitigations or resolutions for resolving the issue(s) and/or concern(s). Citizens are also 102 encouraged to submit their own summary of the meeting highlighting concerns/issues 103 and any mitigations and resolutions. It is encouraged that a list (name and address) of 104 PROJ-0017_Amdt22_111014 Page 3 of 4