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Regular City Council Meeting Monday,January 5, 2015 Page 7 City Manager Trudgeon opined that it was critical as the City continued to move forward that the City Council "hit the ground running"in 2015 to more clearly de- fine their individual and corporate budget priorities within the limited confines of available tax dollars, and in determining their focus on those priorities for 2016 and beyond. Mr. Trudgeon further opined that having that framework in place would be beneficial to staff, Councilmembers and Roseville residents as it contin- ued to pursue its transparency efforts. In his discussions at length with Department Heads, City Manager Trudgeon stat- ed that the retreat process under the guidance of a facilitator would prove benefi- cial. Mr. Trudgeon noted that the proposed process and session formats suggested by Mr. Rapp could be tailored differently at the City Council's discretion, and pricing adjusted accordingly. Mr. Trudgeon noted that Mr. Rapp was proposing an additional half-day follow-up session with staff leadership immediately follow- ing the 2-day session with City Council and Department Heads to implement stra- tegic plan priorities in a broader work plan beyond independent and department- specific work plans, and emphasized that this was an option at an additional cost of$2,500 and not part of the $4,950 cost quoted by Mr. Rapp for his services. If that follow-up is approved, Mr. Trudgeon advised that he anticipated involving not only Department Heads, but also the entire leadership team that would include Assistant Department Heads. City Manager Trudgeon sought City Council action to hire Craig Rapp to facili- tate the City Strategic Planning process at an amount not to exceed $7,450 that in- cluded a two-day session with the City Council and Department Heads and a half- day session with the Roseville Staff Leadership Team. In addition to the comments of City Manager Trudgeon, Mayor Roe sought to clarify the retreat and strategic planning process, in light of public comments heard earlier this evening. During his comments after being sworn in for a second term as mayor, Mayor Roe noted his reference to the various community vision- ing processes driven almost entirely by residents in the community and addressing their priorities. Mayor Roe noted that this remained an integral part of the City Council and staff thought process,but would need refreshing as some point in the near future. In addition to those guiding documents, and following the recent election process and a variety of connections to the community available to individual Coun- cilmembers, as well as at public meetings, Mayor Roe clarified the purpose of this strategic planning session to focus City Council and staff on those community priorities yet to be accomplished or ongoing efforts. Mayor Roe noted that any and all meetings of the City Council , no matter in what format other than in Closed Executive Session for limited purpose in accordance with State Statute, were open to the public and accessible to the public.