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HRA Meeting Minutes – Tuesday, November 18, 2014 Page 7 1 2 Specific to overcrowding in some units, Mr. Munson advised that property owners had to bring 3 those units into compliance, per the City’s property maintenance code that identified how 4 many people per bedroom and per square feet. 5 6 Chair Maschka thanked Mr. Munson and staff for their positive work and the report detail. 7 8 9.Action/Discussion Items 9 10 a.Updated Proposed Budget for 2015 11 Ms. Kelsey reviewed budget revisions made after initial presentation to the City Council, and 12 subsequent discussions and review by the HRA Finance Subcommittee and their 13 recommendation for programming and changes from the original budget. Ms. Kelsey noted 14 that the original budget with a full HRA levy request of $741,498 was presented; and has since 15 been amended based on updated fund sources contributing to the operations of the HRA and 16 therefore reduced the levy request through those cash carryovers. 17 18 Therefore, Ms. Kelsey noted the proposed revised budget would not seek the maximum levy 19 for 2015, but request the same amount used in 2014 for operations, at $703,579, representing a 20 flat levy request for HRA for 2015. Ms. Kelsey noted the City Council would be holding 21 public hearings on all elements of the budget, including the proposed HRA levy, on December 22 1, 2014. 23 24 Ms. Kelsey clarified that the cash carryover was from unused reserves, not cash reserves, and 25 kept in abeyance for use any time during the budget year when programming was modified 26 mid-year or new priorities identified; keeping some funds available to still meet the direction 27 and goals of the HRA and City Council. 28 29 Ms. Kelsey reviewed those items that remained consistent from 2014 to 2015; as well as 30 identifying those items needing funding in 2015 that were not part of the 2014 budget (e.g. 31 Neighborhood Enhancement Program and Rental Licensing programs). 32 33 Ms. Kelsey advised that the HRA would be in the third year of their strategic plan, and 34 beginning in 2016, would need to begin planning for updating that process and strategies. 35 36 Ms. Kelsey reviewed the three studies currently underway or just completed and reports due to 37 the HRA early in 2015; and current applications for additional studies or hiring of an Intern. 38 39 Ms. Kelsey reported on the website design updates and other media enhancements currently 40 underway and/or needing modified for the new website platform; with new resources and new 41 “welcome packets” modified to reflect the City’s new image consistent with the newsletter and 42 website redesign. 43 44 Ms. Kelsey advised that she was recommending hiring an intern in 2015 to facilitate 45 implementation of the business retention and expansion program, as well as other items 46 needing attention and beyond current staffing levels. 47 48 Member Etten thanked staff for the narrative review for the benefit of the public. Member 49 Etten also asked for a more comprehensive and thorough review of the annual Home and 50 Garden Fair and any review of any overlap of funding from year to year, preferably in a more 51 timely way in March of April immediately following the Fair. 52 53 Ms. Kelsey advised that staff had to combine 2014 and 2015 information, due to the timing of 54 registrations. 55