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REQUEST FOR COUNCIL ACTION Date: 1-26-15 Item No.: 8.c ___________________________________________________________________________________ Department Approval City Manager Approval ____________________________________________________________________________________ Item Description: Accept Contract for Irrigation Replacements and Upgrades ____________________________________________________________________________________ BACKGROUND 1 On August 11, 2014 the City Council rejected proposals for irrigation replacements and upgrades and 2 authorized re-soliciting proposals. The budget for this project is within the overall Park and Recreation 3 Renewal Program (Renewal Program) and is $227,438. 4 5 ARequest for Proposals (RFP) wasre-issued on August 12, 2014 using the Best Value Procurement 6 Method. 7 8 There were four proposals received. The processis complete and the Best Value Selection Summary is 9 attached. 10 11 Firm 2H-2 was the highest ranked firm. However, before entering Clarification Phase with them, the 12 City requested assurance that they could meet the bonding requirements for the full amount and duration 13 of the multi-year contract. The firm identified that they could not meet the requirements. 14 15 The City then requested that firm 2H-4, the next highest ranked firm provide information on their bonding 16 capability, and found that they met the City’s requirements. 17 18 The Best Value Contractorable to meet the necessary requirements has been identified as Mickman 19 BrothersInc.(2H-4). The budget is $227,438. Their proposal for the scope of work is $215,815. 20 21 The scope of work will include irrigation replacements and upgrades to Acorn Park, Central Park Dale 22 Street West, Central Park Lexington, Central Park Victoria East, Evergreen Park, Langton Lake Park, 23 Lexington Park, Rosebrook Park and Villa Park as outlined in the attachedPre-Award Document. 24 25 Following City Council support and encouragement, the Best Value method of procurement has been 26 utilized throughout the Renewal Program.The Best Value process focuses on the Best Value for the City, 27 including quality projects at a fair price. The goal is to identify a contractor who has thoroughly thought 28 through the project, has included everything foreseen, identifies risks and aplan to mitigate risks, and has 29 proven their high performance capabilities through a scoring and interview process with an evaluation 30 team. Theevaluation teamwas made up of city staff, a representative of LHB(the City’s lead consultant) 31 and a Parks and Recreation Commissioner. 32 33 34 13 Page of